Go to the GMS Access/Select screen. On the line for the last approved application or amendment, click the blue box labeled Amend. The system creates the amendment with all information from the last approved application or amendment.

If the previous year final expenditure reports have been approved and if they included carryover, these amounts will appear automatically in the amendment on the Consolidated Allocations tab and in each title section and will be available to add to the previously approved budget. Carryover funds become part of the subsequent year’s allocation and may be used by the district for any activities or programs they select based on their identified needs and the allowable uses for each title. The only exception is the Title I-A, Parent and Family Engagement Restricted Reserve. Please see the instructions below for budgeting carryover in each of the titles.

Go to Eligibility Step 4, scroll to the bottom of the page and click Save Distribution. This will update the funds available and distribute the carryover equitably among the district’s attendance centers and any nonpublic schools. It will also update the reserve target budgets. Parent and Family Engagement is a restricted reserve and any unexpended funds from the prior year must be carried over and used for the same purpose. These amounts, if any, will appear automatically in the Eligibility Step 4 Reserves section. They come from the Reserves tab in the prior year final report.

If necessary, revise the budgets for the reserve amounts to include the carryover. Then add the remaining carryover to the budget in lines designated in the Reserves column as “Not Applicable.” Check the top of the budget detail pages to ensure that the public and nonpublic budgets match the updated allocations. Revise if necessary. 

Go to Allocation Details and save the page. This will update the funds available. Then add the carryover and/or additional allocation to the budget.

Go to Allocation Details and save the page. This will update the funds available and distribute the carryover equitably between the district and any nonpublic schools. Then add the carryover to the budget. Check the top of the budget detail pages to ensure that the public and nonpublic budgets match the allocations. Revise if necessary.

Go to Allocation Details and save the page. This will update the funds available and distribute the carryover equitably between the district and any nonpublic schools. Then go to Program Specific, Allowable Uses and save the page. This will update the target budgets with the carryover. Next, add the carryover to the budget. Check the top of the budget detail pages to ensure that the public and nonpublic budgets match the allocations. Revise if necessary.

If the district is budgeting carryover or an additional allocation in a title that was not included in the original application or a previous amendment, additional steps are required:

1. Needs Assessment — Add the title to one of the identified needs as a source of funds or identify a new need and complete the required text boxes. Then proceed to the title section.
2. Allocation Details — Save the page.
3. Program Specific — Select Allowable Uses for which you will budget the allocation and then on the next tab, align those allowable uses with the identified needs.
4. Budget — Create the budget.

In addition to revising the plan and/or budget for each title, be sure to do the following in the Consolidated Section.

1. Amendment Explanation — On this tab, explain what changes were made for each title from the original application or previous amendment. Give details regarding budget and/or program changes. Explaining why funds were not expended in the previous year is not necessary or required.
2. Submit, Board Authorization — Enter the date on which the board approved submission of the amendment. This date must be different than the date of authorization for the original application or any previous amendments.
3. Submit, Submit — Run the Consistency Check and correct any errors identified. Submit the application to NJDOE.

Amendments are reviewed and approved by the County Education Specialist and by the Office of Grants Management. The reviewers will contact the district if revisions to the amendment are required. Be sure the LEA contact information is up to date. If changes are required, go back to the EWEG Main Menu and select LEA Central Contact.