Grant Cycle for ARP-ESSER III and ARP-ESSER III Non-Title IA

Funds may be used for allowable costs incurred on or after March 13, 2020, and obligated through September 30, 2024 (General Education Provisions Act §421(b)(1)). All funds must be liquidated by October 13, 2024.

Due Date

All FERs must be submitted no later than 5:00 p.m. on Friday, October 18, 2024.

Note: due to the close-out of the calendar and fiscal year, there are no extensions for the submission of the FER.

You must complete a FER each of the sub-grants for which the LEA received funding.

List of subgrants:

• ARP-ESSER
• Evidence-based Comprehensive Beyond the School Day
• Evidence-based Summer Learning and Enrichment Activities
• Learning AccelerationStudent and Educator Supports
• NJTSS Mental Health Support Staffing
• Non-Title IA

Creating the FER in EWEG

FERs may be created by logging into the EWEG system through NJDOE Homeroom, selecting the GMS Access/Select link found on the main menu screen, and completing the following steps:

1. At the top left side of the page, Select Fiscal Year 2022 from the drop-down list.
2. On the ARP-ESSER III or ARP-ESSER III Non-Title IAI line, click the ‘Payments’ button.
3. Click the ‘View Reimbursement Requests/Expenditure Reports’ button.
4. Select an ARP-ESSER III sub-grant from the drop-down list.
5. In the lower section of the page click ‘Create Expense Report’

Charging Expenditures to a Different Function-Object Code

If you have already received a payment from the New Jersey Department of Education (NJDOE) but need to charge these expenditures to a different function-object code, you can do so on the FER. The FER is the opportunity to reconcile any transfers/changes/etc. for the ARP-ESSER III grant.

Inclusion of Expenditures

The FER must include all expenditures for the entire grant cycle. The FER for all the ARP-ESSER III and ARP-ESSER III Non-Title IA grants are pre-populated with the funds previously requested and paid to the LEA as noted in the Paid to Date column on the FERs. Any difference between the funds previously paid and the actual expenditures reported in the FER will be calculated automatically. Any funds due to an LEA will be automatically paid upon approval of the FERs.

20% to Address Learning Loss

There is a column on the Expenditure tab of the FER where LEAs need to report the expenditures throughout the grant cycle the district is claiming to meet the required 20% to address learning loss through the ARP-ESSER sub-grant. This is not applicable to LEAs receiving ARP-ESSER III Non-Title IA funds.

Transfer of Funds Outside of the Amendment Window

You may transfer funds in the FER if either of the following apply:

• funds were expended in an unopened (previously unbudgeted) line; and/or
• the total transfers exceed 10% of the allocation.

To transfer funds in the FER, enter an explanation in the text box at the bottom of the Expenditure page. If no explanation is provided, the consistency check will have an error message requiring an explanation in the box provided.

The following actions are not permitted.

Amending an FER (Not Permitted)

FERs serve as final reimbursement requests. Consequently, amendments to approved FERs are not permitted. It is critical that all FERs be completed accurately and submitted by the deadline.

Carryover of Funds (Not Permitted)

ARP-ESSER III funding is a one-time appropriation from the U.S. Department of Education (USDE). Consequently, there is no carryover permitted. Any unspent funds will be returned to the New Jersey Department of Education upon approval of the FER.

There is late liquidation for ARP-ESSER III grants, but it does not extend the project period. The process for late liquidation will be outlined in an upcoming Broadcast Memo.