Official Site of The State of New Jersey

A Local Educational Agency (LEA) must file an amendment to their Entitlement Grants in the EWEG system to do any of the following:

1. Revise the approved budget for a title when the amount of the transfers among budget lines exceeds 10% of the total allocation for the title.
2. Revise the approved budget for a title when funds are transferred to an unopened budget line (a line in which no funds were previously budgeted).
3. Budget carryover and/or overpayment resulting from the approval of a previous year final report when the original current year application or previous amendment was approved without the carryover/overpayment.
4. Budget an additional allocation awarded after an original application or previous amendment was approved.
5. Make programmatic and/or budgetary changes in the scope of activities being implemented.
6. For Title I only: Make revisions that result from an approval for Title I-Schoolwide Program designation.

A LEA may file an amendment for other changes including budget revisions of less than 10%, but it is not required.

Please submit amendments in a timely manner. LEAs will not be able to submit reimbursement requests for carryover funds until an amendment is submitted to the NJDOE.

What is an amendment?

When the Local Education Association (LEA) makes a programmatic or budgetary change to an original application for grant funds, the change is made through an amendment in the Electronic Web Enabled Grant (EWEG) system. An amendment can be submitted at any time during the fiscal year of the grant but only after the original application has been approved. The first amendment is named ‘Amendment 1’ in the EWEG system. Once submitted, an amendment goes through the review process. A subsequent amendment will appear as ‘Amendment 2’.
An amendment is required when carryover funds from the previous fiscal year are applied to an allocation. Carryover funds can be used for any activity or program based on the needs and allowable uses, except for Title I-A Parent and Family Engagement Restricted Reserves. These funds must be used for the same purpose as the previous year. An amendment is required when an LEA is determined to qualify for new or additional Title I-SIA funds that are awarded mid-year, typically in January. If the LEA did not have a Title I-SIA allocation in the original application, an Annual School Plan (ASP) is created, and the new funds are budgeted to align with the ASP. For assistance with the ASP process, email help.asp@doe.nj.gov. For more information about required amendments, visit the OGM web page.

How to Amend the ESEA Application in EWEG

• Step 1: Log into EWEG. Click the 'Amend' box next to the most recent ESEA consolidated application.
• Step 2: In the 'Amendment Explanation' tab, provide an explanation as prompted in the system.
• Step 3: Access the individual Title(s) being amended using the drop down box in the upper right section of the screen. Depending of the nature of the amendment, make the changes in these tabs: 'Eligibilty', 'Program Specific', and/or 'Budget'.
• Step 4: In the 'Submit' tab, enter the Board of Education authorization dates and check the assurances.
• Step 5: Run the consistency check and submit the amendment. The amendment goes to the County Office for tier one approval and then to the Office of Grants Management for tier two approval.

Entitlement Grant: Amendment Process (PDF)