Governor Phil Murphy • Lt. Governor Sheila Oliver
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General News

09/10/2021   DEP Debris Management Contacts & Available Information
09/03/2021   Canceled-Shared Services Symposium
09/03/2021   LFN 2021-15 Tropical Storm Ida Recovery & Response
08/20/2021   Deadline Approaching for 2021 Governor's Conference
08/18/2021   American Rescue Plan Act of 2021- Supplemental Compliance & Reporting
08/11/2021   LEAP-Local Government Grant Awards for Shared Services
08/03/2021   Innovation in Governance Awards - 2021 Invitation
07/12/2021   2021 Governor's Conference on Housing and Economic Development Plenary
06/21/2021   ARP Submissions from Non-Metropolitan Municipalities Deadline
06/09/2021   UPDATED-Special Statement of the Government Records Council 2021-01
06/04/2021   LFN 2021-11 American Rescue Plan Grant Requirements
06/03/2021   Coronavirus Local Fiscal Recovery Fund - Initial Guidance
05/27/2021   CY2020 Audit Deadline Extension and GASB 68 & 75 for Municipal and Co
05/26/2021   LEAP Implementation Grants Reminder
05/20/2021   Local Finance Notice 2021-09 Government Electronic Payment
05/07/2021   DIRECTOR OF FINANCE - CITY OF TRENTON
04/27/2021   LFN 2021-08 Annual Financial Disclosure Filing (LGOs)
04/16/2021   E-Procurement Rules-DLGS Final Adoption
04/06/2021   FY 2021 Local Recreation Improvement Grant

DEP Debris Management Contacts & Available Information - 09/10/2021

In the aftermath of Tropical Storm Ida, debris management needs are growing as communities assess damage and begin clean-up efforts.  The Department of Environmental Protection (DEP) stands ready to assist with storm debris questions.

Email: solidwasteemergencies@dep.nj.gov. DEP has a team available to walk local governments through storm debris management options.

Go to: https://www.nj.gov/dep/dshw/debris/contactinfo.html

for debris management information and resources.

Call: (609) 984-4250.  Please note that email may yield faster results under the present circumstances.

Available State contracts for stand-by debris management can be accessed at https://www.nj.gov/dep/dshw/debris/contracts.html.  For information from the NJ Department of Treasury Division of Purchase and Property specific to these contracts, please contact Megan Tagliaferri at Megan.Tagliaferri@treas.nj.gov.

General information on Emergency Authorizations, Stream Cleaning, and Debris Removal can be found at:

https://www.nj.gov/dep/landuse/emergencies.html#.

Additional guidance related to the removal of sediment and debris from within rivers and streams can be found at:

https://www.nj.gov/dep/landuse/activity/sclean.html.

 

Notice sent to:  Administrators/Managers; Municipal  & County CFOs; Municipal Clerks; Clerks & County Boards of Commissioners; Procurement Officials; Authority Officials; Fire District Officials

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Canceled-Shared Services Symposium - 09/03/2021

Due to scheduling conflicts with our participants, the Shared Services Symposium scheduled for Wednesday September 15th, has been cancelled.

NEW SAVE THE DATE - Thursday, October 19, 2021, at 12:00 p.m. for a Shared Services Symposium discussion with Lt.

Governor Sheila Oliver, Acting Administrative Director of the New Jersey Courts, Honorable Glenn Grant, Shared Services Czars Nicolas Platt and Jordan Glatt, and other experts to discuss the benefits of virtual and shared municipal courts in New Jersey. The event will take place virtually over Microsoft Teams Live and there will be an opportunity to ask questions at the end of the panel discussion. Thank you for your consideration and we look forward to you joining us on October 19th. 

(No registration is necessary, and we will be providing a hyperlink as the symposium gets closer)

 

Notice sent to:  Municipal & County Clerks; Municipal & County CFO; Mayors, and Business Administrators

 

Municipal Clerks:  Please Forward this Notice to Mayor; Business Administrator; and Court Administrator

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LFN 2021-15 Tropical Storm Ida Recovery & Response - 09/03/2021

Tropical Storm Ida caused severe weather conditions and flooding for which Governor Murphy declared a state of emergency pursuant to Executive Order 259.  Local Finance Notice 2021-15, accessible at https://www.nj.gov/dca/divisions/dlgs/lfns/21/2021-15.pdf, informs impacted local units of relevant post-storm financing and procurement-related matters. 

 

Notice sent to: Administrators/Managers; Municipal Clerks; Clerks; County Boards of Commissioners; Municipal and County CFOs; Procurement Officials; Authority Officials; Fire District Officials; Auditor Listserv

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Deadline Approaching for 2021 Governor's Conference - 08/20/2021

Early-Bird Deadline Approaching for the 2021 Virtual Governor's Conference on Housing and Economic Development

With one week left before the Governor's Conference on Housing and Economic Development early-bird rate of $75 expires, New Jersey Economic Development Authority

(NJEDA) CEO Tim Sullivan encourages anyone interested in attending to register today! Sign up now before prices go up. This low rate expires on August 25.

WATCH THE VIDEO BY PASTING THE FOLLOWING LINK IN YOUR

BROWSER: https://bit.ly/2W3hFNZ

Do you have "Register for the Governor's Conference on Housing and Economic Development" on your to-do list, but haven't gotten around to it yet? Now's the time!

Join us for a front-row seat as industry leaders from across the state provide their insights around issues surrounding affordable housing, economic and community development, redevelopment, and small- and micro-business recovery and growth and much more.

Paste the following link in your browser to register, get details on the jam-packed agenda of sessions, and check out the growing list of conference exhibitors.

http://njhousingconference.com/

Follow the Governor's Conference on Housing and Economic Development on Facebook, Instagram, and Twitter. You can also follow our host agencies to learn about programs, events, and resources relevant to you and your community.

For more information and to register, visit the conference's website or contact njhousingconference@njhmfa.gov.

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American Rescue Plan Act of 2021- Supplemental Compliance & Reporting - 08/18/2021

Local Finance Notice 2021-13, available at https://www.nj.gov/dca/divisions/dlgs/lfns/21/2021-13.pdf, explains recent U.S. Treasury guidance concerning ARP Coronavirus Local Fiscal Recovery Fund (LFRF) compliance and reporting responsibilities.  Municipalities and counties should review this Notice carefully and in its entirety, as well as review the multiple new resources linked within.  The Division of Local Government Services will continue providing updates as U.S.

Treasury issues new guidance.

To avoid duplication of benefits and save administrative expenses, municipalities are strongly encouraged to utilize existing State infrastructure whenever possible in delivering assistance to businesses and individuals.

 

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LEAP-Local Government Grant Awards for Shared Services - 08/11/2021

Murphy Administration Announces Additional $1.4 million in Local Government Grant Awards for Shared Services Programs Implementation Grants Are Designed to Defray the Costs of Sharing Services

TRENTON, NJ - The Murphy Administration and New Jersey Department of Community Affairs (DCA) Division of Local Government Services (DLGS) today announced the award of 10 Local Efficiency Achievement Program (LEAP) Implementation grants to local governmental entities across New Jersey. These grants, totaling over $1.4 million in this second-round of 2021 awards, will help local governments pursue shared services to reduce taxpayer costs and enhance services. 

The grant awards will support design and implementation of a variety of shared services initiatives including reconstruction, public safety, dispatch, sanitation, public works, transportation and school feasibility studies. The first round of 2021 LEAP grants were awarded in May to 23 local entities in the amount of $2.5 million.

FY2022 Local Efficiency Award Program (LEAP) will be announced in the Fall 2021.

Detailed information about the Local Efficiency Award Program (LEAP) is available at:

www.nj.gov/dca/divisions/dlgs/programs/leapgrants.html.

 

 

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Innovation in Governance Awards - 2021 Invitation - 08/03/2021

The New Jersey Department of Community Affairs and the New Jersey League of Municipalities will again acknowledge and promote Innovation in Governance through our annual recognition program.  This is an excellent opportunity to showcase innovative solutions to any problems that have cropped up, either suddenly or over time, in your municipality. It can also be an opportunity to let your peers in on innovations that prevented problems from even arising.  This year, the Innovation in Governance Awards Committee is looking for any original approaches in public administration undertaken by a Garden State municipality during the 16 month period from June 1, 2020 to September 30, 2021. Any innovation in any department or program will be considered for recognition.

This program was established to highlight exemplary local government activities that exhibit creative and practical approaches to local problems and concerns. We will share the winning entries with municipal leaders at the 106th Annual League of Municipalities Conference Mayors’ Luncheon on Wednesday, November 17, 2021, at the Sheraton in Atlantic City, and in the January issue of the League’s magazine, New Jersey Municipalities.

The application can be accessed by clicking on either of the links below:

The nomination deadline for this program is Friday, October 1, 2021. Accordingly, we encourage you to forward this information to the appropriate personnel in your municipality as soon as practicable to give them ample time to meet this deadline.

If you have any questions on the Innovation in Governance Award program, contact Ciara Bradley at 609-695-3481, x128, or cbradley@njlm.org.

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2021 Governor's Conference on Housing and Economic Development Plenary - 07/12/2021

Don't miss the Plenary Session for the 2021 Governor's Conference on Housing and Economic Development!

We hope you can join us at the 2021 Governor's Conference on Housing and Economic Development in September. We???re kicking off the conference with a plenary session, Building a More Resilient NJ, that includes some of the most prestigious leaders in New Jersey who have the expertise to take affordable housing, economic development, and redevelopment to the next level.

The Honorable Ras Baraka, Mayor of the City of Newark, will guide Lt. Governor Sheila Y. Oliver, who also serves as Commissioner of the NJ Department of Community Affairs (DCA); Leslie A. Anderson, President and CEO of the NJ Redevelopment Authority (NJRA); Timothy Sullivan, Chief Executive Officer of the NJ Economic Development Authority (NJEDA); and Melanie R. Walter, Executive Director of New Jersey Housing and Mortgage Finance Agency (NJHMFA), in a discussion about what New Jersey has learned from a year-long pandemic. Hear what has changed, and how the State has aggressively worked to stabilize and adapt to address the needs of homeowners, renters, businesses, and communities impacted by the COVID-19 public health and economic crisis.

During the plenary, you will learn where New Jersey is in the rebuilding process and what resources are available to support ongoing recovery efforts; integrated approaches that have helped to magnify the impact of each individual intervention for the future; and upcoming or recently launched programs with federal funds.

We look forward to seeing you there! You don't want to miss it!

For more information, visit the conference's website (https://web.cvent.com/event/c5a26d5c-c8fb-4f4d-b3ff-5c529d67ed78/websitePage:4fb0d78b-e7a8-46c8-8ee6-17179b3f7946O

or contact njhousingconference@njhmfa.gov.

Register Now!

https://web.cvent.com/event/c5a26d5c-c8fb-4f4d-b3ff-5c529d67ed78/summary

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ARP Submissions from Non-Metropolitan Municipalities Deadline - 06/21/2021

On June 3, 2021, the Division of Local Government Services (DLGS) issued Coronavirus Local Fiscal Recovery Fund (LFRF) guidance to Non-metropolitan municipalities (i.e. non-entitlement municipalities or NEUs) requiring NEUs to complete and submit a Local Fiscal Recovery Fund Distribution Request and Certification Form and copies of US Treasury Coronavirus LFRF Award Terms and Conditions and Assurances of Compliance with Civil Rights Requirements to DLGS at LFRF@dca.nj.gov to request initial payment of LFRF funds. 

The American Rescue Plan Act (ARPA) requires that states must make an initial distribution of LFRF funds to NEUs no later than 30 days after receiving a payment from the U.S. Treasury.  To date, the DLGS has received payment requests for 25% of eligible NEUs.  To meet US Treasury's  30-day deadline, NEUs are required to submit the Local Fiscal Recovery Fund Distribution Request and Certification Form and copies of the US Treasury Coronavirus LFRF Award Terms and Conditions and the Assurances of Compliance with Civil Rights Requirements to DLGS at LFRF@dca.nj.gov no later than Friday, June 25, 2021.  Failure to submit the required documentation may result in the loss of funding opportunity.

The State is permitted to redistribute the allocations of non-responsive or declining NEUs to those non-metropolitan municipalities that are responsive.  Non-metropolitan municipalities must notify the Division at LFRF@dca.nj.gov if they are declining their ARP LFRF grant allocation.

The Local Fiscal Recovery Fund Distribution Request and Certification Form and a list of LFRF allocations for all municipalities are available at: https://www.nj.gov/dca/divisions/dlgs/programs/mc_budgets.html.

Municipalities are also reminded that when using LFRF funds for eligible revenue losses, the municipality must also submit the Revenue Loss Calculation worksheet to the Division at LFRF@dca.nj.gov.  The Revenue Loss Calculation Workbook is available at:  https://www.nj.gov/dca/divisions/dlgs/programs/mc_budgets.html.

Notice Sent to: Municipal & County CFOs, Administrators/Managers, Municipal Clerks, County Commissioner Clerks; Auditor Listserv

Municipal Clerks distribute to:  Mayors and Governing Body

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UPDATED-Special Statement of the Government Records Council 2021-01 - 06/09/2021

The GRC's Special Statement regarding P.L.2021, c.104 has been posted to the GRC's website and can be accessed at https://www.state.nj.us/grc/news/alerts/GRC%20Special%20Statement%202020-01%20(Final).pdf

 

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LFN 2021-11 American Rescue Plan Grant Requirements - 06/04/2021

Please review Local Finance Notice 2021-11, available at https://www.nj.gov/dca/divisions/dlgs/lfns/21/2021-11.pdf, for detailed information and resources concerning the American Rescue Plan Act's Coronavirus Local Fiscal Recovery Fund (LFRF).  All templates and certification forms relating to LFRF proceeds are available at  https://www.nj.gov/dca/divisions/dlgs/programs/mc_budgets.html under the American Rescue Plan (ARP) Forms heading.

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Coronavirus Local Fiscal Recovery Fund - Initial Guidance - 06/03/2021

The federal American Rescue Plan Act of 2021, signed into law on March 11, 2021, was enacted to provide funding for COVID-19 pandemic response and recovery.  Among the key elements of the Act is the Coronavirus Local Fiscal Recovery Fund (LFRF).  All municipalities and counties will receive LFRF funds in two tranches, with the federal government releasing the second tranche next year. 

The U.S. Treasury will distribute LFRF proceeds directly to counties and to those municipalities classified as metropolitan cities under the Act (population equal to or greater than 50,000).  Counties and metropolitan cities must directly request grant funding from the U.S. Treasury at https://home.treasury.gov/policy-issues/coronavirus/assistance-for-state-local-and-tribal-governments/state-and-local-fiscal-recovery-fund/request-funding.  Direct allocation amounts to New Jersey counties are located on pages 40-41 of the Allocation for Counties table at https://home.treasury.gov/system/files/136/fiscalrecoveryfunds_countyfunding_2021.05.10-1a-508A.pdf, with those for New Jersey metropolitan cities located on pages 16-18 of the Allocation for Metropolitan Cities table at https://home.treasury.gov/system/files/136/fiscalrecoveryfunds-metrocitiesfunding1-508A.pdf

Local Fiscal Recovery Fund proceeds for municipalities that are not classified as metropolitan cities under the Act (population less than 50,000; also called non-entitlement units of local government (NEUs)) will be distributed by the State Treasury who will serve as intermediary.  Municipalities (NEUs) receiving LFRF funds through the State should review this checklist before requesting initial payment from the State: https://home.treasury.gov/system/files/136/NEU_Checklist_for_Requesting_Initial_Payment.pdf.

Any local unit without a valid DUNS number must visit Dun & Bradstreet's DUNS request portal at https://fedgov.dnb.com/webform or call 1-866-705-5711 to begin the registration process.  A valid DUNS number is required to comply with LFRF reporting requirements.  All LFRF recipients must also have an active registration with the federal government's System for Award Management (SAM) database at https://sam.gov/SAM/.  SAM database registration must be renewed annually.  An entity that does not have an active SAM registration must immediately begin the entity registration or renewal process.  A guide to the SAM registration process can be found at https://home.treasury.gov/system/files/136/New-to-SAM.gov-for-Financial-Assistance-April-2021.pdf.  Please note that completing a new SAM database registration can take up to three weeks. 

All LFRF recipients must execute Assurances of Compliance with Title VI of the Civil Rights Act, available at https://home.treasury.gov/system/files/136/Assurances-of-Compliance-with-Title-VI-of-the-Civil-Rights-Act.pdf.  To be valid, the Title VI Assurances document must include the LFRF recipient entity's name and be signed and dated by the designated Authorized Representative of the entity.  Counties and municipalities receiving LFRF funds directly from the federal government must execute a Financial Assistance Agreement located at https://home.treasury.gov/system/files/136/Financial-Assistance-Agreement-Local-Governments.pdf.  NEU municipalities must agree to the following Terms and Conditions: https://home.treasury.gov/system/files/136/NEU_Award_Terms_and_Conditions.pdf.

NEUs must submit a Local Fiscal Recovery Fund Distribution Request and Certification Form to DLGS at LFRF@dca.nj.gov in order to request initial payment from the State.  This form, located at https://www.nj.gov/dca/divisions/dlgs/programs/mc_budgets.html, ensures that NEUs include all information and documents required by the U.S. Treasury for disbursing LFRF proceeds.

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CY2020 Audit Deadline Extension and GASB 68 & 75 for Municipal and Co - 05/27/2021

The Director of the Division of Local Government Services has extended the deadline to complete and file 2020 Audit Reports to September 30, 2021.  The Director's extension order applies to counties, calendar year municipalities, and all calendar year authorities, including fire districts. 

For the annual audits of counties and calendar year municipalities only, the Division is authorizing inclusion of the most recent audited GASB 68 and GASB 75 information published by the Division of Pensions and Benefits.  Counties and calendar year municipalities are not required to delay the completion and filing the 2020 Annual Audit Reports while waiting for the completion of the 2020 audited GASB 68 & GASB 75 information.

Please review Local Finance Notice 2021-10 for further details at https://www.nj.gov/dca/divisions/dlgs/resources/local_fin_notices.html.

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LEAP Implementation Grants Reminder - 05/26/2021

The Division of Local Government Services and New Jersey's Shared Services Czars remind all New Jersey local units that $1.9 million in funding for LEAP Implementation Grants remains available for FY2021. If you have entered a shared services arrangement in FY2021 that meets the requirements of a LEAP Implementation Grant, please apply no later than June 11, 2021. 

 

LEAP Implementation Grants allocate funds to help cover costs associated with shared service implementation - including one-time reimbursable costs for project completion or transition support which may include, but is not limited to new technology costs incurred as part of equipping a shared services program, rebranding costs, equipment and vehicle outlays, professional services, rent for facilities, payroll system conversion costs, and training. Funding is based on the total transition or implementation cost of a project.

 

This grant program also provides for reimbursement of costs associated with school consolidation studies that support the creation of meaningful and implementable regionalization plans.

 

LEAP Implementation Grants provide reimbursement for qualifying expenses incurred in the implementation of a local or regional service agreements, or for the coordination of programs and services authorized under the Uniform Shared Services and Consolidation Act (N.J.S.A. 40A:65-1 et seq.).

 

Detailed information about LEAP Implementation Grants and the LEAP program is available at: https://www.nj.gov/dca/divisions/dlgs/programs/leapgrants.html

 

Notice sent to:  Municipal Officials, Municipal Clerks; County Clerks; Freeholder Board Clerks; Authority Officials; Fire District Officials; DLGS Listserv

 

 

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Local Finance Notice 2021-09 Government Electronic Payment - 05/20/2021

Please be advised that Local Finance Notice 2021-09 has been issued containing important information concerning the Government Electronic Payment Acceptance Act (GEPAA).  Amendments to Section 9 of P.L. 2020, c.34 allow local governments to accept funds transfers through services such as, but not limited to, Western Union and MoneyGram.  The notice also reminds municipalities of their ability to designate a local bank to accept property taxes and other municipal payments.

 

LFN 2021- 09 is available at: https://www.nj.gov/dca/divisions/dlgs/lfns/21/2021-09.pdf.

 

Please review the Local Finance Notice for important details.

 

Notice sent to:  Municipal CFOs; County CFOs; Tax Collectors; Administrators/Managers; Municipal Clerks; Freeholder Board Clerks; Authority Officials; Fire District Officials; Auditor Listserv

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DIRECTOR OF FINANCE - CITY OF TRENTON - 05/07/2021

DIRECTOR OF FINANCE, CITY OF TRENTON, Mercer County, is seeking a dedicated and responsible person for the cabinet-level, full-time position of Director of Finance. The annual salary is $131,844, and the Director of Finance position is subject to advice and consent of the City Council.

The City of Trenton operates on the State Fiscal Year (July 1 - June 30) and is currently a Transitional Aid community. Trenton's Fiscal Year 2019 Budget was $216 million, with Water, Sewer & parking utilities totaling an additional $69 million. Budgets, AFS & Audits are available on the City's web site.     

The Finance Director is responsible for managing the four Divisions within the Department of Finance:

  1. Accounts and Control - responsible for the City's reporting, accounting and bill payment  functions.

  2. Treasury - responsible for all debt and cash receipt functions along with bank reconciliations.

  3. Tax Collection - responsible for all billing functions related to city properties except utilities.

  4. Tax Assessment - responsible for setting the assessment, exemptions and deductions for all city properties, taxable & exempt.

Each of these divisions has a Division head, whom report to the Director of Finance.

The Director of Finance is also responsible for working with the Business Administrator in preparing the City's Budget. The Department of Finance additionally prepares all audit schedules and all documents that are filed with the Division of Local Government Services.

The ideal candidate will have:

-  A degree in accounting or another finance-related major;

-  Significant experience in New Jersey municipal government finance (preferably at least 10 years of experience, although fewer years of experience will be considered based upon prior responsibilities);

-  Fluency with the Edmunds financial package;

-  A Municipal Financial Officer certification (preferred);

-  Significant experience with the leadership and supervision of staff; and

-  Prior experience in testifying before a governing body on financial matters.

Please email cover letter and resume to Adam Cruz, Business Administrator at acruz@trentonnj.org.

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LFN 2021-08 Annual Financial Disclosure Filing (LGOs) - 04/27/2021

Please be advised that Local Finance Notice 2021-08 (LFN) has been issued containing important information concerning the annual Financial Disclosure Statement (FDS) filing process instructions for local government officers

(LGO) that you listed on your 2021 Roster. LFN 2021-08 is available at https://www.nj.gov/dca/divisions/dlgs/resources/fds.html.  Please distribute this LFN to each LGO. If you added any new LGOs for 2021, please be sure to give them their PIN along with the LFN. 

Local government officers can now file the FDS.  The Local Finance Board, at its meeting of April 14, 2021, voted to extend the date upon which the Board would take enforcement action against non-filers of the 2021 FDS from the statutory deadline of April 30, 2021 to June 30, 2021. The Board appreciates and recognizes the dedication of local government officers and employees during this time.

Thank you for your assistance in this process.

If you have questions that are not addressed in LFN 2021-07 (https://www.nj.gov/dca/divisions/dlgs/lfns/21/2021-07.pdf) or LFN 2021-08 (https://www.nj.gov/dca/divisions/dlgs/lfns/21/2021-08.pdf), please see the Help resources at www.fds.nj.gov, e- mail LFB_FDS@dca.nj.gov, or call the Local Finance Board staff at 609-292-4537.

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E-Procurement Rules-DLGS Final Adoption - 04/16/2021

In June 2020, the Director of the Division of Local Government Services adopted regulations on Electronic Procurement and Emergency Bid Openings that at the time were proposed for readoption.  The readoption of these regulations were completed with non-substantial changes and are currently are in effect.  The Notice of Readoption can be found on the DLGS Rules and Regulations webpage under the Recently Adopted Rules heading at  https://www.nj.gov/dca/divisions/dlgs/resources/rules_docs/R.2021%20d.031%20(53%20N.J.R.%20501(a)).pdf.  An explanation of the regulations will be forthcoming through the issuance of a Local Finance Notice.

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FY 2021 Local Recreation Improvement Grant - 04/06/2021

The Division of Local Government Services is pleased to announce that applications are now being accepted for FY 2021 Local Recreation Improvement Grants (LRIG).  Governor Murphy has appropriated $2.5 million in the FY 2021 budget to this competitive grant program to help cover costs associated with updating community centers, playgrounds, pools, fields, walking or bicycle trails, rail trails, multi-sport courts, and recreational facilities; one-time personnel costs directly related to improvements; project development professional services costs; equipment costs including playground and recreation facilities equipment; and environmental remediation costs required to prepare recreation sites for use.

New Jersey counties, municipalities, and school districts are eligible to apply.

Applications must be submitted through the NJDCA SAGE Portal and are due no later than 5:00 P.M. EST on May 24, 2021.

Program Guidelines and detailed information about the FY 2021 LRIG Program is available at:

https://www.nj.gov/dca/dlgs/programs/lriggrants.shtml

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Updated: 09/13/2021