Governor Phil Murphy • Lt. Governor Sheila Oliver
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General News

12/02/2022   Important FAST Updates and Reminders for 2023
11/17/2022   FY 2023 Local Recreation Improvement Grant (LRIG)
11/16/2022   DCA Winter Termination Program for Water, Sewer & Municipal Electric S
08/17/2022   Hurricane Ida Recovery Action Plan-Public Hearings and Comment Period
08/16/2022   DLGS Certification Update - Recent Rule Changes
08/09/2022   American Rescue Plan - Firefighter Grant Deadline - August 13, 2022
08/02/2022   School of Public Affairs and Administration - Fall 2022 Spring 2023
07/14/2022   Hurricane Ida Recovery
07/08/2022   Design - Build Project Delivery for Construction Projects - Publicatio
07/07/2022   State Aid Certification - Local Finance Notice (LFN) 2022-13
07/05/2022   2022 Governor's Conference on Housing and Economic Development
06/28/2022   Reminder: UCC Annual Report
06/20/2022   CY2021 Audit Deadline Extension and GASB 68 & 75 for Municipal and Cou
06/16/2022   Prevailing Wage Compliance-Notice to Local Governments and Schools
06/16/2022   Authorities and Housing Authorities - 2022 Budget Requirements - FAST
06/13/2022   New Requirements for Public Works Contracts
06/10/2022   NJ DORES Records Management Services - Update
06/02/2022   Adopted Regulations - Design-Build Project Delivery
05/23/2022   Russia-Belarus List - Vendor Certification Not Currently Required For
05/13/2022   N.J.A.C. 5:39-1 Remote Public Meeting Regulations

Important FAST Updates and Reminders for 2023 - 12/02/2022

FAST modules for 2023, including the 2022 Annual Debt Statement, 2022 Annual Financial Statement, and 2023 Introduced and Adopted Budget, are now available in FAST for municipalities and counties.

Updated Excel templates for the 2023 Municipal Budget, County Budget, User-Friendly Budget, and Solid Waste District Budget, and 2022 Annual Financial Statement and Solid Waste District Annual Financial Statement are available on the DLGS FAST webpage: https://www.nj.gov/dca/divisions/dlgs/fast.html.  Municipalities and counties may utilize prior versions of templates, but such templates must meet the following requirements:

  • Municipal and County Annual Financial Statement template – must use version 2021.4 or newer
  • Municipal Budget template – must use version 2022.3 or newer
  • County Budget – must use any 2022 version or newer

The version number is listed on the “Key Inputs” tab of each template.

Important reminders:

  • Regarding the DocuSign process, the Budget that will be utilized for electronic signatures is the one uploaded to the “Budget” category in FAST at the time the DocuSign process is initiated.  Do not upload the Budget to the “Other” category.  If the DocuSign process has been started and the Budget needs to be replaced, contact the Division for assistance.
  • Municipal Clerks do not need FAST access to electronically certify the Budget.  An email link is sent upon the Chief Financial Officer completing their Budget certification.
  • The vote of the governing body on the Budget must be recorded on the Excel template prior to uploading the Budget to FAST.
  • The User-Friendly Budget is required to be completed in full and submitted in FAST for both introduction and adoption.
  • Annual Debt Statement data entry is completed entirely in FAST.
  • Audits must be submitted in FAST for the Division to start the review process.
  • Chapter 159s for CY 2022 must be filed on the most up-to-date Chapter 159 form and submitted to 159_lgs@dca.nj.gov no later than December 23, 2022.
  • Chief Financial Officers new to FAST must register for an account and request access.  Existing FAST users in different roles and/or entities may request access using an existing account.  For all CFO appointments, the Division requires the resolution of the governing body appointing the individual as CFO prior to granting FAST access.
  • Existing users cannot create FAST accounts for new users.  Each user must register for their own FAST account. 

Please contact Matt Gallello at Matthew.Gallello@dca.nj.gov with any questions regarding the above reminders or with technical questions regarding the FAST system.

 

Notice sent to: Municipal Chief Financial Officers, County Chief Financial Officers, Municipal Clerks, County Commissioner Clerks, Auditors

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FY 2023 Local Recreation Improvement Grant (LRIG) - 11/17/2022

TRENTON, NJ - The New Jersey Department of Community Affairs' (DCA) Division of Local Government Services (DLGS) today announced that applications are now being accepted for the Local Recreation Improvement Grant (LRIG) Program funding that is being offered to New Jersey counties, municipalities and school districts. The Murphy Administration has allocated $25 million in the Fiscal Year 2023 budget to this competitive grant program that supports improvement and repair of public recreation facilities including local parks, municipal recreation centers, and local stadiums.

"The pandemic showed how important it is to people's mental and physical health to have access to safe and quality outdoor recreation and community resources," said Lt. Governor Sheila Oliver, who serves as DCA Commissioner. "This is why the Murphy Administration is continuing to dedicate funding to the Local Recreation Improvement Grant Program. We recognize that recreational spaces aren't a luxury, but essential to people's well- being." 

Local Recreation Improvement Grant funds will be awarded to successful grant applicants to help cover costs associated with updating community centers, playgrounds, pools, fields, walking or bicycle trails, rail trails, multi-sport courts, and recreational facilities; one-time personnel costs directly related to improvements; project development professional services costs; equipment costs including playground and recreation facilities equipment; and environmental remediation costs required to prepare recreation sites for use.

"Communities that can show a demonstrated need for recreational resources and a commitment to enhancing recreational services will receive priority for grant funding," said DLGS Director Jacquelyn Suarez. "We want to make it possible for all New Jerseyans to benefit from quality public recreational spaces and facilities so they can lead healthier lives."

The Local Recreation Improvement Grant (LRIG) Program was developed to:

-              Fund improvements to recreational facilities;

-              Provide quality outdoor recreational space to underserved communities; and

-              Assist local units in achieving unmet recreational obligations.

New Jersey counties, municipalities, and school districts are eligible to apply.

Applications must be submitted through the DCA SAGE Portal at https://dcasage.intelligrants.com/portal.asp and are due no later than 5 p.m. on January 20, 2023.

Program guidelines and detailed information about the FY 2023 LRIG Program are available at https://www.nj.gov/dca/dlgs/programs/lriggrants.shtml on the DCA website.

The Division of Local Government Services serves as an advocate for local government interests and provides technical and financial assistance in budgeting, financial reporting, joint services, purchasing, and management issues. They are responsible for the financial integrity of all local government units and review and approve all municipal, county, and fire district budgets. They also review many local government financial actions and govern and guide the conduct of local government officials.

DCA offers a wide range of programs and services, including local government management and finance, affordable housing production, fire safety, building safety, community planning and development, disaster recovery and mitigation, and information privacy.

For more information about DCA, visit https://nj.gov/dca/

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DCA Winter Termination Program for Water, Sewer & Municipal Electric S - 11/16/2022

Pursuant to P.L. 2021, c. 317 (N.J.S.A. 40A:5A- 30), the Department of Community Affairs (DCA) has implemented a Winter Termination Program to prevent shutoffs between November 15 through March

15 for eligible residential customers receiving residential electric, sewer and water service from a local authority, municipal utility, investor- owned utility, or rural electric cooperative. 

Please review the attached letter signed by Lieutenant Governor Sheila Y. Oliver for further details. 

The Division will be issuing a Local Finance Notice with additional guidance on the Winter Termination Program.  Proposed DCA regulations concerning the Winter Termination Program will be published in the New Jersey Register on November

23 for public comment. 

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Hurricane Ida Recovery Action Plan-Public Hearings and Comment Period - 08/17/2022

The New Jersey Department of Community Affairs (DCA) today opened a 30-day period for people to provide public comment on the Hurricane Ida Recovery Action Plan, which details how the State proposes to utilize $228,346,000 in federal Community Development Block Grant Disaster Recovery (CDBG-DR) funds to help households and communities meet unmet housing, infrastructure, planning, and other needs that have resulted from the effects of Hurricane Ida. The public comment period will run through September 16, 2022, and will include in-person public hearings in Manville and Newark, which were among the municipalities hardest hit by Hurricane Ida.

The Hurricane Ida Action Plan may be obtained in English and Spanish at https://www.nj.gov/dca/ddrm/plansreports/index.shtml on DCA's website.

People may submit their comments through the DCA website, by email to DisasterRecoveryandMitigation@dca.nj.gov or by mail to the attention of Constituent Services, Division of Disaster Recovery and Mitigation, NJ Department of Community Affairs, 101 South Broad Street, P.O. Box 823, Trenton, NJ 08625-0823.

People may also submit comment at two in-person public hearings that DCA is holding on:

Thursday, September 8, 2022 (6:00pm - 8:00pm) Manville High School School Auditorium

1100 Brooks Boulevard

Manville, NJ 08835

 

Monday, September 12, 2022 (6:00pm - 8:00pm) New Jersey Institute of Technology (NJIT) Campus Center Ballroom, Second Floor

150 Bleeker Street

Newark, NJ 07102

All comments must be received on or before 5 p.m. on September 16, 2022, to be considered.

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DLGS Certification Update - Recent Rule Changes - 08/16/2022

The Director of the Division of Local Government Services has adopted regulatory amendments implementing certain changes relevant to DLGS-licensed positions.  These changes include:

-              The ability to bank up to 50% of surplus continuing education (CEU) contact hours earned during a license renewal cycle extended pursuant to N.J.S.A. 52:27D-18.5 into the next renewal

               cycle. This carry over allowance is effective one time only.

-              Commencing with qualified purchasing agent (QPA) license renewals due by December 31, 2022: 

               -     increasing from 20 to 25 the total number of CEU contact hours a QPA must earn during a license renewal cycle; and

               -     increasing the minimum required number of CEU contact hours for the "procurement procedures" category from two (2) to five (5).

-              Creating a new optional continuing education category for QPAs on compliance with public works contracting laws.

-              Requiring a contracting unit to notify its auditor whenever a QPA vacates the position, unless the auditor makes an annual inquiry on whether a contracting unit has appointed a QPA or temporary QPA.

Local Finance Notice 2022-15, available at https://www.nj.gov/dca/divisions/dlgs/lfns/22/2022-15.pdf, provides further details on the adopted regulations and links to the updated regulatory text.

 

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American Rescue Plan - Firefighter Grant Deadline - August 13, 2022 - 08/09/2022

The Division of Local Government Services (DLGS) would like to remind municipalities, fire departments, volunteer fire companies and fire districts that the deadline for filing applications for the American Rescue Plan - Firefighter Grant (ARP-FFG) is August 13, 2022 at 5:00 P.M. EST

The American Rescue Plan Firefighter Grant Program is open to all public local and regional fire departments in New Jersey and will help provide first responders with proper protective, cleaning, and sanitization equipment.

Applications must be submitted through the NJDCA SAGE Portal at:

https://dcasage.intelligrants.com/portal.asp

IMPORTANT NOTE:  Applicants are strongly encouraged to review their application and confirm that their application is submitted.  Click the Submit Application button to electronically send the application to DCA for review.  DCA will email you confirmation that your application has been received. 

Program Guidelines and detailed information about the FY 2022 ARPFFG Program is available at:

https://www.nj.gov/dca/dlgs/programs/arpffg.shtml

Questions regarding applications can be forwarded to: arpffg@dca.nj.gov

Notice sent to: Municipal Clerks; Municipal CFOs; Fire Districts, (Municipal Clerks please forward to Fire Department Volunteers)

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School of Public Affairs and Administration - Fall 2022 Spring 2023 - 08/02/2022

Rutgers - School of Public Affairs and Administration - is pleased to announce their upcoming Fall 2022 and Spring 2023 CPM Program.

- Sept 23, 2022, Fridays - Burlington County Emergency Services Training Center, 53 Academy Dr. Westampton

- Oct. 12, 2022, Wednesdays - Passaic County Police Academy, 214 Oldham Road Wayne, NJ 07470

- Feb. 2, 2023, Thursdays - Monmouth County Fire Academy 1027 NJ-33, Freehold, NJ 07728

- May 2023 - Newark, Date TBD

- September 2023 - Atlantic City, Date TBD Classes are held in person from 8:30 AM to 4:30 PM

Virtual Cohort: Spring 2023, Date TBD

Classes are held on Zoom one day per week 8:30 AM - 1:30 PM, plus 3 hours independent study

The NJ CPM Program is administered by the NJ Civil Service Commission and delivered by Rutgers University. The NJ CPM program consists of 22 mini courses offered one day a week for 10 months on a variety of public service topics and includes a work-related project that will benefit the participant's organization.

Up to 15 undergraduate credits or 9 graduate credits can be applied toward a degree at Rutgers School of Public Affairs and Administration. All CPM Graduates receive 30.2 CEUs.

CPM graduates report improved leadership and organizational skills as well as opportunities for career advancement.

Tuition is $4,100 per student for cohorts starting after Sept. 30, 2022. The Department of Military and Veterans Affairs has approved CPM for GI Bill educational benefits. Payment plans are available.

For more information, contact Jane Sharp at 973-353-3979 or by email at: cpmspaa@newark.rutgers.edu

Applications can be found at: http://spaa.newark.rutgers.edu/cpm.

Notice sent to: Municipal & County Clerks; Municipal & County Finance Officers; Qualified Purchasing Agents; Public Works Managers; Tax Collector; Fire Districts and DLGS List Serv.

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Hurricane Ida Recovery - 07/14/2022

The New Jersey Department of Community Affairs (DCA) recently received official word that the U.S. Department of Housing and Urban Development (HUD) has allocated $228 million to New Jersey to aid the ongoing recovery from Hurricane Ida. The funding is provided through Community Development Block Grant Disaster Recovery (CDBG-DR) funds.

To receive CDBG-DR funds, HUD requires that DCA submit an Action Plan describing the proposed use of the funds. To help develop the Plan, we will complete an Unmet Needs Assessment to learn more about the recovery needs of people impacted by Hurricane Ida and what programs can help meet those needs. We are engaging in several methods to collect information, including an online survey. We are asking local governments to help us get the word out about the survey to our target audience, which includes low-to moderate-income individuals or communities.

To help with the outreach, DCA put together a Partner Outreach Toolkit for Hurricane Ida recovery. We'd appreciate it if your local government could use the toolkit at https://express.adobe.com/page/sNznO60592CAW/ It is very user friendly. From the toolkit, you can download social media content and graphics, a flyer, a CDBG Disaster Recovery fact sheet, and an article and graphic. All of this information is available in English and Spanish.

Distribution: Administrators/Managers; Municipal & County CFOs; Municipal Clerks; Clerks-County Boards of Commissioners; Auditor Listserv

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Design - Build Project Delivery for Construction Projects - Publicatio - 07/08/2022

The Department of Community Affairs has adopted regulations allowing local governments and school districts to utilize the design-build method of project delivery for construction projects equal to or exceeding $5,000,000. Codified at N.J.A.C. 5:34-10 and currently in effect, the Notice of Special Adoption and Concurrent Proposal has been published in the July 5, 2022 New Jersey Register and can be found on the DLGS Rules and Regulations website at https://www.nj.gov/dca/divisions/dlgs/resources/rules_reg.html under both the Proposed Rules and Recently Adopted Rules headings. Further guidance will follow.

The deadline for comment submission is September 3, 2022. Please email any formal comments on the regulations to dlgs@dca.nj.gov with the heading Design-Build Regulations-Rule Proposal Comment, or submit comments by regular mail to:

Jason R. Martucci, Esq.

Administrative Practice Officer

Division of Local Government Services

Department of Community Affairs

PO Box 803

Trenton, NJ 08625-0803

Questions on the use of design-build project delivery should be emailed to lpcl@dca.nj.gov.

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State Aid Certification - Local Finance Notice (LFN) 2022-13 - 07/07/2022

As a follow-up to Local Finance Notice 2022-10 issued on 3/14/2022 entitled CY 2022/SFY 2023 State Aid Certification, Local Finance Notice 2022-13 includes the incorporation of the Municipal Relief Fund as an additional form of State Aid that was included in the State’s FY 2023 budget.  Local Finance Notice 2022-13 provides instructions to CFOs on how to account for this new aid in municipal budgets.

Please review Local Finance Notice 2022-13 at
https://www.nj.gov/dca/divisions/dlgs/resources/local_fin_notices.html.

Revised Individual certifications of state aid are located at: https://www.nj.gov/dca/divisions/dlgs/resources/muni_stateaid.html.  Click on: CY2022/SFY2023 Certification of State Aid Schedules and download file.  

Notice sent to: County CFOs; Municipal CFOs; Municipal Clerks

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2022 Governor's Conference on Housing and Economic Development - 07/05/2022

Have you registered yet?

Registration for the in-person 2022 Governor's Conference on Housing and Economic Development is open for all attendees, exhibitors and sponsors! This year's tracks include sessions on property management, community economic solutions, equitable affordable housing, and historic rehabilitation. Be part of the game-changing exchange of new ideas and solutions for housing and economic development as we continue to chart a strong future for New Jersey. Visit our website at www.njhousingconference.com for the full agenda of sessions.

Registration Deadlines:

- Attendee early bird registration is available at a cost of $225 until Friday, July 22, 2022.

- Exhibitor and sponsor registration ends on July 29th. Space is limited, and sponsorships are filling up.

Please visit our website at www.njhousingconference.com for more information and to register.  

Proof of full vaccination or negative COVID test will be required from all conference registrants during the conference hours. More information to come.

Notice sent to: Municipal Clerks, County Clerks, CFOs, DLGS Listserv

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Reminder: UCC Annual Report - 06/28/2022

Municipal Chief Financial Officers and Construction Officials:

This is a courtesy reminder notice to all municipalities that budget according to the state fiscal year.

The NJ Uniform Construction Code Regulations - NJAC 5:23-4.17 (b) require that municipalities file a report that accurately portrays the receipts and expenses of the local enforcing agency for code enforcement purposes. The UCC Annual Report fulfills this requirement and serves as a basis of changes (if any) in the UCC fee ordinance and staffing needs for the next year.

Please log into the form site at http://fs2.formsite.com/njdca/uccrpt/form_login.html to complete the UCC Annual report and submit to the Department of Community Affairs no later than August 10, 2022.

Please note that login IDs are not maintained from year to year. If you used this site to submit last year's UCC Annual report you must register as a new user and create a login ID for this year's submission.

If you have questions or require assistance, please e-mail the Office of Regulatory Affairs at ora@dca.state.nj.us .

If you have already submitted the UCC Annual report for FY 2022 you may disregard this reminder notice.

Please note: This e-mail message is being sent to all municipal chief financial officers. Please be sure to share this information with the municipal construction official.

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CY2021 Audit Deadline Extension and GASB 68 & 75 for Municipal and Cou - 06/20/2022

The Director of DLGS has extended to August 31, 2022 the deadline for all local units with a calendar year budget cycle to complete and file their

2021 audits.  This extension applies to counties, calendar year municipalities, and all calendar year authorities, including fire districts. The Order is available at https://www.nj.gov/dca/divisions/dlgs/resources/rules_docs/Audit%20Deadline%20Extension%20Order%20-%20Director%20Suarez.pdf.

 

For the annual audits of counties and calendar year municipalities only, the Division is authorizing inclusion of the 2020 audited GASB 68 and GASB

75 information published by the Division of Pensions and Benefits. Counties and calendar year municipalities do not need to wait for the 2021 audited GASB

68 & GASB 75 information to be issued before completing and filing their audits.

 

Please review Local Finance Notice 2022-12 for further details at https://www.nj.gov/dca/divisions/dlgs/lfns/22/2022-12.pdf.

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Prevailing Wage Compliance-Notice to Local Governments and Schools - 06/16/2022

On June 15, 2022, the New Jersey Departments of Labor and Workforce Development (DOL), Community Affairs, and Education have issued a joint a letter reminding local governments and schools of their compliance obligations for public works contracts, specifically those under the Prevailing Wage Act and the Public Works Contractor Registration (PWCR) Act. All contracting units are strongly encouraged to examine their public works contracting practices to ensure compliance with State law.

Contact the DOL Wage & Hour Division and Contract Compliance at WHPublicContracts@dol.nj.gov, or by telephone at (609) 292-2259, with any questions on the points raised in the letter. Local Finance Notice 2021-20, available at https://www.nj.gov/dca/divisions/dlgs/lfns/21/2021-20.pdf, contains further information on Prevailing Wage Act and PWCR Act compliance. The DOL also has a helpful public works contracting FAQ at https://www.nj.gov/labor/wageandhour/support/faqs/pwprevailingwagefaqs.shtml

Notice sent to: Administrators/Managers: Municipal & County CFOs; Procurement Officials; Public Works Managers; Municipal Clerks; Clerks-County Boards of Commissioners; Authority Officials; Fire District Officials

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Authorities and Housing Authorities - 2022 Budget Requirements - FAST - 06/16/2022

Authorities and housing authorities with a budget year start date of July 1, 2022, and later are reminded that annual budgets and supporting documentation are required to be uploaded and submitted through the Financial Automation Submission & Tracking (FAST) portal. 

To register, authority officials must go to the FAST portal registration page at https://njdca.dynamics365portals.us/Account/Login/Register and create an account.

Guidance for registering for FAST and the budget submission process can be found in the FAST Authority and Housing Authority Budget User Guide:

https://www.nj.gov/dca/divisions/dlgs/pdf/Authority_and_Housing_Authority_FAST_Portal_and_Excel_Template_User_Guide.pdf

Authorities and housing authorities must also exclusively use the newest version of the authority and housing authority budget workbooks, which are available on the Division's Authority Budget

(https://www.nj.gov/dca/divisions/dlgs/programs/au_budgets.html) and FAST (https://www.nj.gov/dca/divisions/dlgs/fast.html) webpages, as well as in the FAST portal.

For technical questions regarding FAST or the authority and housing authority budget workbooks, contact Matt Gallello at Matthew.Gallello@dca.nj.gov.

Municipal Clerks - please forward to authorities and housing authorities that serve your municipalities.  Authorities are strongly encouraged to register to receive EGG notices by contacting egg@dca.nj.gov.

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New Requirements for Public Works Contracts - 06/13/2022

P.L. 2021, c. 301 requires a contractor submitting the lowest bid for a contract that is subject to the Prevailing Wage Act, if that bid is 10 percent or more lower than the next lowest bid, to certify to the public body that the prevailing wage rates required by the Act shall be paid. If the bidder does not provide the certification prior to the award of the contract, the public body shall award the contract to the next lowest responsible and responsive bidder. Further, P.L. 2021, c. 301 also amended N.J.S.A. 34:11-56.27 to require that any contract for public work expressly stipulate that workers performing work under the contract shall not be paid less than the required prevailing wage rate. Contractors and their sureties shall be liable to the public body, any lessee to whom the public body is leasing a property or premises or to any lessor from whom the public body is leasing or will be leasing a property or premises, for any excess costs occasioned by the termination of their right to proceed with the work, or such part of the work as to which there has been a failure to pay required wages. 

The New Jersey Department of Labor and Workforce Development (NJDOL) is proposing new rules at N.J.A.C. 12:60-9.1 and 9.2 and N.J.A.C. 12:60-9 Appendix, in order to establish standard language for both the contractor certification and the prevailing wage contractual provision. Although those rules have not yet been finally adopted, as the law is currently in effect, contracting units should begin inserting prevailing wage language into their contracts for public work, and requiring contractors coming in 10 percent or more lower than the next lowest bid to complete the required certification. The language and form of certification in the rule proposal below may be instructive when drafting contracts for public works and advising public works contractors on the new requirement. 

The NJDOL rule proposal was published in the June 6, 2022 New Jersey Register at https://www.nj.gov/labor/assets/PDFs/Legal%20Notices/Notices%20of%20Proposal/54_NJR1009a_June62022.pdf

Written comments must be submitted no later than August 5, 2022 to David Fish, Executive Director of Legal and Regulatory Services for the NJ Department of Labor and Workforce Development, by email at david.fish@dol.nj.gov or by mail to: 

NJ Department of Labor and Workforce Development, PO Box 110 - 13th Floor, Trenton, New Jersey 08625-0110

 

Notice sent to: Administrators/Managers; Procurement Officials; Municipal & County CFOs; Municipal Clerks; Clerks-County Boards of Commissioners; Public Works Manager; Authority Officials; Fire District Officials; DLGS Listserv

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NJ DORES Records Management Services - Update - 06/10/2022

Dear Records Custodian:

NJ DORES Records Management Services is pleased to announce some upcoming exciting new features in Artemis.

With the newest version of Artemis, users will be able to replicate and edit prior requests, both those approved and rejected. The replicated request is assigned a new ID number and allows you to change dates and volume, delete and add items, correct signatures, add notes, etc. 

Additionally, Artemis will feature a Public Search option available to everyone, including non-users. The public search feature allows for the search of published records retention schedules and authorized disposition requests. 

Artemis users should note there is a distinction between "Authorized" and "Disposition Complete." Authorized means the agency received approval from DORES RMS to destroy the records. Disposition Complete means the agency received authorization and has, in fact, legally destroyed the records and cannot produce them in accordance with NJSA Title 47-Public Records. Artemis users may want to review any "Authorized" requests and update the disposition status to "Disposition Compete" if the records were destroyed.

DORES RMS will notify you of the release date and training videos will be available on YouTube.  

If you have any questions, contact your records analyst directly or Records Management Services at 609-292-8711 or request a

consultation at: https://www.state.nj.us/treasury/assets/contact/revenue/contact-revenue-rms.shtml.  

 

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Adopted Regulations - Design-Build Project Delivery - 06/02/2022

The Department of Community Affairs has adopted regulations allowing local governments and school districts to utilize the design-build method of project delivery for construction projects equal to or exceeding $5,000,000. Codified at N.J.A.C. 5:34-10 and effective as of May 27, the Notice of Special Adoption and Concurrent Proposal is expected to be published in the July 5, 2022 New Jersey Register. Pending final processing and publication of the regulatory text by the Office of Administrative Law, the rules can be found on the DLGS Rules and Regulations website at https://www.nj.gov/dca/divisions/dlgs/resources/rules_docs/5_34/NJAC_53410.pdf. Further guidance will follow.

Any formal comments on the regulations should be emailed to dlgs@dca.nj.gov with the heading Design-Build Regulations-Rule Proposal Comment. The deadline for comment submission is expected to be September 3, 2022. Please email any questions on the use of design-build project delivery to lpcl@dca.nj.gov.

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Russia-Belarus List - Vendor Certification Not Currently Required For - 05/23/2022

P.L. 2022, c. 3 requires the State Department of the Treasury (Treasury) to develop, based on credible information available to the public, a list of persons and entities engaging in prohibited activities in Russia or Belarus. Once the list is established, a contracting unit shall, prior to contract award, require a vendor or contractor to certify that they are not identified on Treasury's Russia-Belarus list and review the Russia-Belarus list to determine whether the vendor or contractor appears on the list. 

Please be advised that the vendor/contractor certification requirement is not currently in effect for local governments and boards of education, and will not take effect until such time as Treasury finalizes the Russia-Belarus list. The Division of Local Government Services will provide further updates as needed.

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N.J.A.C. 5:39-1 Remote Public Meeting Regulations - 05/13/2022

N.J.A.C. 5:39-1, the regulations for remote public meetings held by local public bodies during a declared emergency, remain in effect and are posted on the DLGS Rules and Regulations webpage at https://www.nj.gov/dca/divisions/dlgs/resources/rules_docs/5_39/njac_5391.pdf.

N.J.A.C. 5:39-1 was extended when the Public Health Emergency was extended pursuant to Executive Order 281, the Appendix of which references the regulations.  Pursuant to Paragraph 6 of Executive Order 292, the EO lifting the Public Health Emergency, N.J.A.C. 5:39-1 remains in effect unless or until revoked or modified by the Division of Local Government Services or the State of Emergency is lifted.

Notice sent to:  Municipal Clerks; County Clerks; Clerks-County Boards of Commissioners; Authority Officials; Fire District Officials; DLGS Listserv

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Updated: 12/02/2022