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General News

06/09/2021   UPDATED-Special Statement of the Government Records Council 2021-01
06/04/2021   LFN 2021-11 American Rescue Plan Grant Requirements
06/03/2021   Coronavirus Local Fiscal Recovery Fund - Initial Guidance
05/27/2021   CY2020 Audit Deadline Extension and GASB 68 & 75 for Municipal and Co
05/26/2021   LEAP Implementation Grants Reminder
05/20/2021   Local Finance Notice 2021-09 Government Electronic Payment
05/07/2021   DIRECTOR OF FINANCE - CITY OF TRENTON
04/27/2021   LFN 2021-08 Annual Financial Disclosure Filing (LGOs)
04/16/2021   E-Procurement Rules-DLGS Final Adoption
04/06/2021   FY 2021 Local Recreation Improvement Grant
03/24/2021   LFN 2021-07 Annual Financial Disclosure Statement Filing (LGE Represen
02/12/2021   LEAP Deadline Reminder
02/11/2021   FAST Digital Signature
01/22/2021   Local Finance Notice 2020-14R
12/31/2020   Division of Local Government Services' Quarterly Newsletter
11/23/2020   Local Finance Board COVID-19 Special Emergency Application
11/17/2020   LGEF Grant Program Reimbursement Filing Requirements
11/17/2020   New HMFA's Housing Resource Center Requirements
11/13/2020   Remote Meeting Rules-Comment Period Expires November 18
11/09/2020   LGEF Grant Submission Reminder

UPDATED-Special Statement of the Government Records Council 2021-01 - 06/09/2021

The GRC's Special Statement regarding P.L.2021, c.104 has been posted to the GRC's website and can be accessed at https://www.state.nj.us/grc/news/alerts/GRC%20Special%20Statement%202020-01%20(Final).pdf

 

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LFN 2021-11 American Rescue Plan Grant Requirements - 06/04/2021

Please review Local Finance Notice 2021-11, available at https://www.nj.gov/dca/divisions/dlgs/lfns/21/2021-11.pdf, for detailed information and resources concerning the American Rescue Plan Act's Coronavirus Local Fiscal Recovery Fund (LFRF).  All templates and certification forms relating to LFRF proceeds are available at  https://www.nj.gov/dca/divisions/dlgs/programs/mc_budgets.html under the American Rescue Plan (ARP) Forms heading.

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Coronavirus Local Fiscal Recovery Fund - Initial Guidance - 06/03/2021

The federal American Rescue Plan Act of 2021, signed into law on March 11, 2021, was enacted to provide funding for COVID-19 pandemic response and recovery.  Among the key elements of the Act is the Coronavirus Local Fiscal Recovery Fund (LFRF).  All municipalities and counties will receive LFRF funds in two tranches, with the federal government releasing the second tranche next year. 

The U.S. Treasury will distribute LFRF proceeds directly to counties and to those municipalities classified as metropolitan cities under the Act (population equal to or greater than 50,000).  Counties and metropolitan cities must directly request grant funding from the U.S. Treasury at https://home.treasury.gov/policy-issues/coronavirus/assistance-for-state-local-and-tribal-governments/state-and-local-fiscal-recovery-fund/request-funding.  Direct allocation amounts to New Jersey counties are located on pages 40-41 of the Allocation for Counties table at https://home.treasury.gov/system/files/136/fiscalrecoveryfunds_countyfunding_2021.05.10-1a-508A.pdf, with those for New Jersey metropolitan cities located on pages 16-18 of the Allocation for Metropolitan Cities table at https://home.treasury.gov/system/files/136/fiscalrecoveryfunds-metrocitiesfunding1-508A.pdf

Local Fiscal Recovery Fund proceeds for municipalities that are not classified as metropolitan cities under the Act (population less than 50,000; also called non-entitlement units of local government (NEUs)) will be distributed by the State Treasury who will serve as intermediary.  Municipalities (NEUs) receiving LFRF funds through the State should review this checklist before requesting initial payment from the State: https://home.treasury.gov/system/files/136/NEU_Checklist_for_Requesting_Initial_Payment.pdf.

Any local unit without a valid DUNS number must visit Dun & Bradstreet's DUNS request portal at https://fedgov.dnb.com/webform or call 1-866-705-5711 to begin the registration process.  A valid DUNS number is required to comply with LFRF reporting requirements.  All LFRF recipients must also have an active registration with the federal government's System for Award Management (SAM) database at https://sam.gov/SAM/.  SAM database registration must be renewed annually.  An entity that does not have an active SAM registration must immediately begin the entity registration or renewal process.  A guide to the SAM registration process can be found at https://home.treasury.gov/system/files/136/New-to-SAM.gov-for-Financial-Assistance-April-2021.pdf.  Please note that completing a new SAM database registration can take up to three weeks. 

All LFRF recipients must execute Assurances of Compliance with Title VI of the Civil Rights Act, available at https://home.treasury.gov/system/files/136/Assurances-of-Compliance-with-Title-VI-of-the-Civil-Rights-Act.pdf.  To be valid, the Title VI Assurances document must include the LFRF recipient entity's name and be signed and dated by the designated Authorized Representative of the entity.  Counties and municipalities receiving LFRF funds directly from the federal government must execute a Financial Assistance Agreement located at https://home.treasury.gov/system/files/136/Financial-Assistance-Agreement-Local-Governments.pdf.  NEU municipalities must agree to the following Terms and Conditions: https://home.treasury.gov/system/files/136/NEU_Award_Terms_and_Conditions.pdf.

NEUs must submit a Local Fiscal Recovery Fund Distribution Request and Certification Form to DLGS at LFRF@dca.nj.gov in order to request initial payment from the State.  This form, located at https://www.nj.gov/dca/divisions/dlgs/programs/mc_budgets.html, ensures that NEUs include all information and documents required by the U.S. Treasury for disbursing LFRF proceeds.

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CY2020 Audit Deadline Extension and GASB 68 & 75 for Municipal and Co - 05/27/2021

The Director of the Division of Local Government Services has extended the deadline to complete and file 2020 Audit Reports to September 30, 2021.  The Director's extension order applies to counties, calendar year municipalities, and all calendar year authorities, including fire districts. 

For the annual audits of counties and calendar year municipalities only, the Division is authorizing inclusion of the most recent audited GASB 68 and GASB 75 information published by the Division of Pensions and Benefits.  Counties and calendar year municipalities are not required to delay the completion and filing the 2020 Annual Audit Reports while waiting for the completion of the 2020 audited GASB 68 & GASB 75 information.

Please review Local Finance Notice 2021-10 for further details at https://www.nj.gov/dca/divisions/dlgs/resources/local_fin_notices.html.

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LEAP Implementation Grants Reminder - 05/26/2021

The Division of Local Government Services and New Jersey's Shared Services Czars remind all New Jersey local units that $1.9 million in funding for LEAP Implementation Grants remains available for FY2021. If you have entered a shared services arrangement in FY2021 that meets the requirements of a LEAP Implementation Grant, please apply no later than June 11, 2021. 

 

LEAP Implementation Grants allocate funds to help cover costs associated with shared service implementation - including one-time reimbursable costs for project completion or transition support which may include, but is not limited to new technology costs incurred as part of equipping a shared services program, rebranding costs, equipment and vehicle outlays, professional services, rent for facilities, payroll system conversion costs, and training. Funding is based on the total transition or implementation cost of a project.

 

This grant program also provides for reimbursement of costs associated with school consolidation studies that support the creation of meaningful and implementable regionalization plans.

 

LEAP Implementation Grants provide reimbursement for qualifying expenses incurred in the implementation of a local or regional service agreements, or for the coordination of programs and services authorized under the Uniform Shared Services and Consolidation Act (N.J.S.A. 40A:65-1 et seq.).

 

Detailed information about LEAP Implementation Grants and the LEAP program is available at: https://www.nj.gov/dca/divisions/dlgs/programs/leapgrants.html

 

Notice sent to:  Municipal Officials, Municipal Clerks; County Clerks; Freeholder Board Clerks; Authority Officials; Fire District Officials; DLGS Listserv

 

 

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Local Finance Notice 2021-09 Government Electronic Payment - 05/20/2021

Please be advised that Local Finance Notice 2021-09 has been issued containing important information concerning the Government Electronic Payment Acceptance Act (GEPAA).  Amendments to Section 9 of P.L. 2020, c.34 allow local governments to accept funds transfers through services such as, but not limited to, Western Union and MoneyGram.  The notice also reminds municipalities of their ability to designate a local bank to accept property taxes and other municipal payments.

 

LFN 2021- 09 is available at: https://www.nj.gov/dca/divisions/dlgs/lfns/21/2021-09.pdf.

 

Please review the Local Finance Notice for important details.

 

Notice sent to:  Municipal CFOs; County CFOs; Tax Collectors; Administrators/Managers; Municipal Clerks; Freeholder Board Clerks; Authority Officials; Fire District Officials; Auditor Listserv

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DIRECTOR OF FINANCE - CITY OF TRENTON - 05/07/2021

DIRECTOR OF FINANCE, CITY OF TRENTON, Mercer County, is seeking a dedicated and responsible person for the cabinet-level, full-time position of Director of Finance. The annual salary is $131,844, and the Director of Finance position is subject to advice and consent of the City Council.

The City of Trenton operates on the State Fiscal Year (July 1 - June 30) and is currently a Transitional Aid community. Trenton's Fiscal Year 2019 Budget was $216 million, with Water, Sewer & parking utilities totaling an additional $69 million. Budgets, AFS & Audits are available on the City's web site.     

The Finance Director is responsible for managing the four Divisions within the Department of Finance:

  1. Accounts and Control - responsible for the City's reporting, accounting and bill payment  functions.

  2. Treasury - responsible for all debt and cash receipt functions along with bank reconciliations.

  3. Tax Collection - responsible for all billing functions related to city properties except utilities.

  4. Tax Assessment - responsible for setting the assessment, exemptions and deductions for all city properties, taxable & exempt.

Each of these divisions has a Division head, whom report to the Director of Finance.

The Director of Finance is also responsible for working with the Business Administrator in preparing the City's Budget. The Department of Finance additionally prepares all audit schedules and all documents that are filed with the Division of Local Government Services.

The ideal candidate will have:

-  A degree in accounting or another finance-related major;

-  Significant experience in New Jersey municipal government finance (preferably at least 10 years of experience, although fewer years of experience will be considered based upon prior responsibilities);

-  Fluency with the Edmunds financial package;

-  A Municipal Financial Officer certification (preferred);

-  Significant experience with the leadership and supervision of staff; and

-  Prior experience in testifying before a governing body on financial matters.

Please email cover letter and resume to Adam Cruz, Business Administrator at acruz@trentonnj.org.

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LFN 2021-08 Annual Financial Disclosure Filing (LGOs) - 04/27/2021

Please be advised that Local Finance Notice 2021-08 (LFN) has been issued containing important information concerning the annual Financial Disclosure Statement (FDS) filing process instructions for local government officers

(LGO) that you listed on your 2021 Roster. LFN 2021-08 is available at https://www.nj.gov/dca/divisions/dlgs/resources/fds.html.  Please distribute this LFN to each LGO. If you added any new LGOs for 2021, please be sure to give them their PIN along with the LFN. 

Local government officers can now file the FDS.  The Local Finance Board, at its meeting of April 14, 2021, voted to extend the date upon which the Board would take enforcement action against non-filers of the 2021 FDS from the statutory deadline of April 30, 2021 to June 30, 2021. The Board appreciates and recognizes the dedication of local government officers and employees during this time.

Thank you for your assistance in this process.

If you have questions that are not addressed in LFN 2021-07 (https://www.nj.gov/dca/divisions/dlgs/lfns/21/2021-07.pdf) or LFN 2021-08 (https://www.nj.gov/dca/divisions/dlgs/lfns/21/2021-08.pdf), please see the Help resources at www.fds.nj.gov, e- mail LFB_FDS@dca.nj.gov, or call the Local Finance Board staff at 609-292-4537.

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E-Procurement Rules-DLGS Final Adoption - 04/16/2021

In June 2020, the Director of the Division of Local Government Services adopted regulations on Electronic Procurement and Emergency Bid Openings that at the time were proposed for readoption.  The readoption of these regulations were completed with non-substantial changes and are currently are in effect.  The Notice of Readoption can be found on the DLGS Rules and Regulations webpage under the Recently Adopted Rules heading at  https://www.nj.gov/dca/divisions/dlgs/resources/rules_docs/R.2021%20d.031%20(53%20N.J.R.%20501(a)).pdf.  An explanation of the regulations will be forthcoming through the issuance of a Local Finance Notice.

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FY 2021 Local Recreation Improvement Grant - 04/06/2021

The Division of Local Government Services is pleased to announce that applications are now being accepted for FY 2021 Local Recreation Improvement Grants (LRIG).  Governor Murphy has appropriated $2.5 million in the FY 2021 budget to this competitive grant program to help cover costs associated with updating community centers, playgrounds, pools, fields, walking or bicycle trails, rail trails, multi-sport courts, and recreational facilities; one-time personnel costs directly related to improvements; project development professional services costs; equipment costs including playground and recreation facilities equipment; and environmental remediation costs required to prepare recreation sites for use.

New Jersey counties, municipalities, and school districts are eligible to apply.

Applications must be submitted through the NJDCA SAGE Portal and are due no later than 5:00 P.M. EST on May 24, 2021.

Program Guidelines and detailed information about the FY 2021 LRIG Program is available at:

https://www.nj.gov/dca/dlgs/programs/lriggrants.shtml

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LFN 2021-07 Annual Financial Disclosure Statement Filing (LGE Represen - 03/24/2021

Please be advised that Local Finance Notice 2021-07 has been issued containing important information concerning Financial Disclosure Statements for the CY 2021 filing year. LFN 2021-07 is available at:

https://www.nj.gov/dca/divisions/dlgs/lfns/21/2021-07.pdf.

 

The FDS System is now available for updating local government entity's roster updates. 

The deadline to complete roster updates is April 2, 2021. During the period of roster updates, Local Government Officers (LGOs) will not have access to the 2021 Financial Disclosure Statement.  LGOs can file or amend their previous year's FDSs if necessary.

 

A separate Local Finance Notice (LFN 2021-08) will be released in the upcoming weeks that provides filing instructions for Local Government Officers (LGOs).

Upon release of LFB 2020-08, please provide the LGO's with a copy along with their PIN number. The statutory deadline for LGO filing is April 30, 2021. 

 

If you have questions that are not addressed in LFN 2021- 07, please see the Help resources at www.fds.nj.gov, e-mail LFB_FDS@dca.nj.gov, or call the Local Finance Board staff at 609-292- 4537.

 

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LEAP Deadline Reminder - 02/12/2021

The Division of Local Government Services and New Jersey's Shared Services Czars remind all New Jersey local units that the deadline for submission of LEAP Challenge and LEAP Fellowship applications is rapidly approaching. Applications for these grants are due February 26, 2021. LEAP Implementation grant applications may be submitted at any time, and will be considered on a rolling basis, subject to availability of funding.

LEAP affords an unprecedented opportunity to incentivize shared services implementation across New Jersey's local government entities, advancing the mission of the Shared Services Program. LEAP facilitates exploring and establishing shared services by providing counties, municipalities, school districts, commissions, authorities and fire districts assistance for the study or implementation of promising shared services projects undertaken pursuant to the Uniform Shared Service and Consolidation Act.

Don't miss the opportunity to explore, collaborate and execute shared services initiatives that result in cost savings and operational efficiencies.

Detailed information about the LEAP program is available at: https://www.nj.gov/dca/divisions/dlgs/programs/leapgrants.html

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FAST Digital Signature - 02/11/2021

FAST Digital Signature Process:

 

The Division of Local Government Services is pleased to announce that municipalities and counties will utilize a digital signature process to certify their CY 2021 Budgets through the Financial Automation Submission & Tracking (FAST) system.

Prior to submitting the Introduced and Adopted Budget through FAST, digital signatures of the Chief Financial Officer, Clerk to the Governing Body ("Clerk"), and Registered Municipal Accountant of record ("RMA") are required.

Please refer to the Division's Digital Signature User Guide at: https://www.nj.gov/dca/divisions/dlgs/pdf/FAST_Budget_Digital_Signatures.pdf for further instructions on completing the digital signature process:

Municipalities and counties are required to use the updated 2020 Municipal and County Annual Financial Statement templates and 2021 Municipal and County Budget templates available at the Division's FAST webpage: https://nj.gov/dca/divisions/dlgs/fast.html.

Completed template documents are required to be uploaded in FAST using the following naming conventions: <<municode>>_introbudget_2021, <<municode>>_adoptbudget_2021, and <<municode>>_afs_2020.

As a reminder, the governing body budget approval vote is required to be recorded prior to the Budget file upload, digital signatures and submission through FAST.

 

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Local Finance Notice 2020-14R - 01/22/2021

LFN 2020-14R replaces LFN 2020-14 issued on 6/24/2020.

Pursuant to N.J.S.A. 40A:11-3(c) and 18A:18A-3(b), the State Treasurer has exercised her authority to adjust bid thresholds for contracting units subject to the Local Public Contracts Law and the Public School Contracts Law. These adjustments become effective on July 1, 2020. The maximum bid threshold has been increased from $40,000 to $44,000 for contracting units that have appointed a Qualified Purchasing Agent and avail themselves of the related higher bid threshold pursuant to N.J.S.A 40A:11-3 and 18A:18A-3.   Pursuant to N.J.S.A 52:15C-10(d), the Office of the State Comptroller, after consultation with the Department of the Treasury, has also exercised its statutory authority to adjust the threshold amounts for reporting set forth in N.J.S.A 52:15C-10 (a) and (b).

Please review Local Finance Notice 2020-14R, available at https://www.nj.gov/dca/divisions/dlgs/lfns/20/2020-14R.pdf, for further information concerning the new public bidding thresholds and State Comptroller contract reporting thresholds. A listing of all contracting thresholds, including the current prevailing wage thresholds for municipal public works contracts, is available at: https://www.nj.gov/dca/divisions/dlgs/programs/lpcl_docs/Contracting%20Threshold%20Tables.pdf

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Division of Local Government Services' Quarterly Newsletter - 12/31/2020

Please see enclosed the latest edition of the Division of Local Government Services quarterly newsletter, which provides programmatic updates, staff bios, and information about new initiatives, policies, and best practices.

Below is the link:

https://www.nj.gov/dca/divisions/dlgs/hottopics/hottopics_docs/LGS_Newsletter_Dec_2020.pdf

 

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Local Finance Board COVID-19 Special Emergency Application - 11/23/2020

Local Finance Notice 2020-24, accessible at https://www.nj.gov/dca/divisions/dlgs/lfns/20/2020-24.pdf, explains how local units, upon certification to and approval by the Division of Local Government Services, may be allowed to qualify a COVID-19 related operating deficit as a special emergency. A local unit that would experience substantial financial hardship by appropriating for the deferred charge over a six-year emergency period may seek Local Finance Board approval to make the appropriations over up to 10 years. The application and certification forms that must be used when seeking Board approval are available on the Local Finance Board webpage at https://www.nj.gov/dca/divisions/dlgs/programs/lfb.html under the General Forms heading.

Please follow the Local Finance Board's application distribution process when submitting the application to the Board and its members. The addresses can be found at the following link: https://www.nj.gov/dca/divisions/dlgs/programs/lfb_docs/lfbmembs.pdf.

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LGEF Grant Program Reimbursement Filing Requirements - 11/17/2020

A county or municipality qualifying for the Local Government Emergency Fund (LGEF) Program, upon the Division of Local Government Services approving its application, must make a separate request to the Division for reimbursement of eligible costs. The attached provides filing instructions that must be adhered to by each county and municipality seeking reimbursement under the Program. All Local Government Emergency Fund reimbursement requests must be submitted by no later than December 10, 2020. Strict adherence to this deadline is compelled by the December 30, 2020 expenditure deadline established within the CARES Act.

Detailed Information and filing requirements for the LGEF Program is available at: https://www.nj.gov/dca/divisions/dlgs/programs/lgef.html

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New HMFA's Housing Resource Center Requirements - 11/17/2020

Pursuant to P.L. 2020, c.51, effective November 1, 2020, owners, developers, property managers and all other administrative entities responsible for the affirmative marketing of any affordable housing unit will be required to:

-             Post their units to the Housing Resource Center within one day of accepting or soliciting applications, if:

-             Units are being listed for the first time.

-             Existing units are expected to become available or

-            Applications for waitlist positions are being accepted.

-             Post a listing for a lottery, if they elect to hold one, to the Housing Resource Center at least 60 days prior to the lottery's occurrence.

-             Include a link to an online fillable PDF application form and information regarding how to request a paper application.

Upon complying with the above, the owner, developer, property manager or other administrative entity shall submit evidence of the postings to the administrative agent and municipal housing liaison, who is tasked with enforcing compliance with the law.

-             If the municipality fails to comply with the provisions of this law, the municipality is considered non-compliant with their affirmative marketing plan requirements.

-             To ensure the municipality can enforce the provisions of the law, they shall have the ability to fine noncompliant properties $5000 for a first offense, $10,000 for a second offense and $15,000 for each subsequent offense, if corrective action is not taken to rectify the noncompliance upon notification by the municipal housing liaison.

-             All funds generated by these fines are to be deposited into the municipality's affordable housing trust fund.

For more information, please visit the Housing Resource Center at www.nj.gov/njhrc/list .

There is also a recorded webinar available, which goes into detail on the new requirements and how to post a listing to the HRC.

Still have questions, please email HRC@njhmfa.gov.

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Remote Meeting Rules-Comment Period Expires November 18 - 11/13/2020

The Notice of Emergency Adoption and Concurrent Proposal for N.J.A.C. 5:39-1, the remote public meeting regulations for local public bodies, is posted on the DLGS Rules and Regulations webpage at https://www.nj.gov/dca/divisions/dlgs/resources/rules_docs/R.2020%20d.110%20(52%20N.J.R.%201943(a)).pdf. Please be reminded that any comments shall be submitted to the Division in writing by November 18, 2020. Comments can be submitted via email to dlgs@dca.nj.gov with the subject heading "NJAC 5:39-1: Remote Meeting Protocol for Local Public Bodies".  

The concurrently promulgated emergency regulations remain in effect. Executive Order 127 allows emergency rules that would otherwise expire during the current public health emergency to be extended until 90 days following the end of the public health emergency. As such the remote public meeting rules, which would otherwise statutorily expire on November 22, will remain in effect until 90 days following the end of the public health emergency.

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LGEF Grant Submission Reminder - 11/09/2020

The Division of Local Government Services remind eligible counties and municipalities that the deadline for submission of Local Government Emergency Fund (LGEF) grant applications are due no later than November 10, 2020 and all reimbursement requests must be submitted by no later than December 10, 2020. Strict adherence to these deadlines is compelled by the December 30, 2020 expenditure deadline established within the CARES Act. Detailed information and filing requirements for the LGEF program is available at: https://www.nj.gov/dca/divisions/dlgs/programs/lgef.html.

Notice sent to: Municipal CFOs; County CFOs; Freeholder Board Clerks; Municipal Clerks; Administrators/Managers

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Updated: 06/14/2021