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Municipal Clerk

09/08/2020   Final Census GOTC- Let's Do this Together
07/16/2020   LFN 2020-15 - SFY 2021 Budget Deadline Extension and Enforcement
06/15/2020   Liquor Renewal 2020 - 2021
07/17/2020   Transitional Aid Application for FISCAL YEAR Municipalities
03/31/2020   Division of Local Government Services-Frequently Asked Questions
04/27/2020   Local Government Ethics Law FDS Filing Deadline Update
03/30/2020   LFN 2020-04-Annual Financial Disclosure Statement Filing
03/27/2020   NewJersey Historic Trust-Local Operational Guidance - Covid19-2020-05
03/25/2020   Local Finance Notice 2020-08-CY 2020/FY 2021 State Aid Certification
03/06/2020   Local Finance Notice 2020-03
03/02/2020   Local Finance Notice 2020-05 Transitional Aid
03/02/2020   Budget Submittal 2020
02/21/2020   Rule Proposal – NJAC 5:38 JIF Investment Regulations
03/02/2020   Shared Services Grant Program Application Deadline and Shared Services
02/04/2020   EGG Notice: Submittal of the 2019 AFS and 2020 Budget through FAST
01/31/2020   LOSAP CY 2019 Annual CPI Adjustment (For Use in CY 2020)
01/10/2020   Municipal Contacts & Shared Services Reminder
01/10/2020   You’re Invited To: A NJ Census 2020 Training
12/20/2019   Preparing your Community for Census 2020
12/05/2019   Reminder: UCC Annual Report Filing

Final Census GOTC- Let's Do this Together - 09/08/2020

The Final Census GOTC PUSH - Let's Do This Together - #NJGOTC

 

As you know, there are just weeks remaining until the Census ends on September 30th. Across the state, Census Takers are knocking on the doors of those households that have not yet responded. We are officially in the midst of our final Get Out The Count (GOTC) effort and your help is urgently needed.

 

The state as a whole continues to run at about 2 percentage points above the national self-response rate. That is in no small part due to the work that many of you have done to promote the Census and to ensure that your constituents are counted.

But because of the impact of COVID there is still significant room for growth in the self-response number in every municipality and county across the state. The Census Bureau estimates that for each person counted your constituent communities would receive approximately $1,800/year. In a town of 10,000 that means $18M annually and $180M over the next ten years. The higher the number counted, the greater our chances of receiving our fair share of federal dollars over the next 10 years. And our federal representation and legislative districts are directly affected by an accurate count. As you can see there's a lot at stake and a limited amount of time to finish our work.

Call to Action:

Here's what we are asking you to do:

 -   First and foremost, please make a continual effort to ask all of your constituents who haven't already filled out their Census to Fill It Out Now!

 -  Residents can avoid a Census taker knocking on their door by responding to the Census right now at https://2020census.gov/

or by phone at 844-330-2020 (English) or 844-468-2020 (Spanish). There is phone support for 14 additional languages as well as a TDD for the hearing impaired. These can be found at https://nj.gov/state/census.shtml.

-   Promote and participate in Census related activities in your communities.

-   Plan a Census activity that is designed to help people fill out their Census. The NJ Census 2020 Team can help you with that.

-  Challenge a neighboring constituency to a friendly competition to see who can increase the self-response rate the most between communities.

-  Create a brief social media video and post it on your pages and websites.

-  On a regular basis create and share Census themed social media posts. You can use the materials provided weekly by the NJ Census 2020 Team at the NJ Department of State. Use the hashtags #NJCensus2020 and #NJGOTC and we'll like and share your posts. You can also find NJ Census information at Census.NJ.Gov

 

Thank you for your help. Let's do this together!

Best Regards,

Tahesha Way

Secretary of State

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LFN 2020-15 - SFY 2021 Budget Deadline Extension and Enforcement - 07/16/2020

P.L. 2020, c. 12 authorizes the Director of the Division of Local Government Services to extend the statutory deadlines for budget introduction and adoption if a state of emergency exists. Due to the current state of emergency, the Director has extended the statutory deadlines for introduction and approval and adoption of State Fiscal Year municipal budgets to October 10, 2020 and November 20, 2020, respectively, or the next regularly scheduled governing body meeting thereafter.

Local Finance Notice 2020-15, is accessible on the DLGS website at https://www.nj.gov/dca/divisions/dlgs/lfns/20/2020-15.pdf

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Liquor Renewal 2020 - 2021 - 06/15/2020

Dear Municipal Clerk:

The Alcoholic Beverage Retail Licensee Clearance Certificates (Renewal) have been updated for the 2020 - 2021 season.  As of today, Monday June 15, 2020, you are able to view which renewals have been issued and ready for you to print to allow for renewal. 

Be aware, you must have a renewal clearance in order to pass your resolution for the 2020 - 2021 year.  Should a licensee not have clearance, IMMEDIATLY contact the licensee and advise them you have not received their renewal clearance. 

All of the licenses have been cleared except for the older licenses that were not cleared last year. 

Please advise the licensee that they can either: 

  1. a) Contact the caseworker they are currently corresponding with at the New Jersey Division of Taxation or;
  2. b) If they are not corresponding with a caseworker, you may tell them to contact the closest field office and speak to a "Field Investigator". Please note that the field offices are currently not open to the public due to the current health crisis. 

Neptune (732)869-8043 / Camden (856)614-2600 / Fair Lawn (201)791-1010 / Newark (973)648-6190 / Somerville (908)332-7234 / Quakerbridge (609)588-3934/ Galloway (609)415-6416.

 NOTE: No other telephone numbers than the above should be given to the licensees.

They can reach out via email to the ABC License Supervising Investigator Marie-Alaina Murdza at: Marie-alaina.murdza@treas.nj.gov .

Statuses will not be discussed with the Clerk. 

If you have a licensee that has transferred their license after December 31, 2019 and you have BOTH a Renewal Clearance in the name of the prior licensee AND an Alcoholic Beverage Retail Licensee Clearance Certificate (Transfer) to the current licensee in your possession, they are in compliance and can be renewed. 

Should an active licensee obtain a renewal clearance and the final meeting before October 1, 2020 has passed, they must obtain an ad-interim to get them to the next meeting in order to continue to sell alcohol. 

To view the list of licensees in your municipality and those cleared by Taxation, login to your myNJ/GovConnect account at http://Portal.NJ.Gov and click the "Annual ABC License Clearance" link located in the GovConnect Links section.  Here you will see all licensees that are clear or need to be cleared within your municipality. 

NOTE: If you are a Municipal Clerk and Do Not have a User ID & Password for login to the myNJ/GovConnect website:

Please email your request for a "GovConnect Authentication Code" to: EGG@dca.state.nj.us 

NOTE: If you are a Municipal Clerk and HAVE a User ID & Password and CAN login to myNJ/GovConnect but DO NOT HAVE THE LINK "Annual ABC License Clearance":

Please email your request for a "GovConnect Authentication Code" to:  EGG@dca.state.nj.us 

NOTE: If you are an ABC SECRETARY, and do not have access to the listing for your Municipality:

Please email:  ABCclearance.Public@treas.state.nj.us with information to set up your access.

 

Thank you,

License Verification Unit II

New Jersey Division of Taxation

 

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Transitional Aid Application for FISCAL YEAR Municipalities - 07/17/2020

The Division of Local Government Services will be accepting Transitional Aid applications for SFY municipalities. SFY Transitional Aid applicants are required to provide a Notice of Intent to apply no later than July 24, 2020.

 For more information, Local Finance Notice 2020-16 is accessible on the DLGS website at https://www.nj.gov/dca/divisions/dlgs/lfns/20/2020-16.pdf

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Division of Local Government Services-Frequently Asked Questions - 03/31/2020

LOCAL FINANCE BOARD

Will the Local Finance Board (Board) application due date be extended?

Applications for the April 8,2020 meeting were due March 18, 2020. However, you may email the application to Local Finance Board staff in lieu of submitting paper copies this month. The submission cut-off will be posted when a meeting date is determined.

Will the Local Finance Board meet on its scheduled date of Wednesday, April 8, 2020?

No, the Local Finance Board will not hold a meeting on April 8, 2020. Staff is analyzing the applications submitted and the Board will schedule a meeting later this month if necessary. Information about the meeting, including any applicable web or telephonic access information will be distributed when the meeting date is announced. You may check the Board website https://www.nj.gov/dca/divisions/dlgs/programs/lfb.html for additional alerts and developing information about the April and future meetings.

Should you have additional questions regarding the Local Finance Board, please send an email to Patricia.McNamara@dca.nj.gov.

Will the current March 27, 2020 deadline to update Financial Disclosure Statement (FDS) Rosters for the 2020 filing year be changed?

No, the due date for updating the 2020 Financial Disclosure Statement roster will remain March 27, 2020. However, please be reminded that the rosters are available for updates throughout the entire year and you may continue to make edits after the March 27, 2020 due date. The 2020 roster will not be locked until the new 2021 roster is opened during 2021.

Will the Financial Disclosure Statement deadline of April 30, 2020 be extended?

No, the deadline for filing is set by New Jersey Statute and the Local Finance Board does not have the power to change the filing deadline. However, the Board has been reasonable in its enforcement of the filing deadline in past years and anticipates extending the same courtesies borne of a reasonable understanding of individual circumstances during the current year.

What date will Local Government Officers be able to access the FDS system to file an individual Financial Disclosure Statement?

The filing system was opened on Monday, March 30, 2020. You may visit https://www.nj.gov/dca/divisions/dlgs/resources/fds.html for more information on the Financial Disclosure Statement filing process.

For additional questions regarding the FDS filing system, please send an email to LFB_FDS@dca.nj.gov.

TAX COLLECTION

Can a municipality extend the grace period for property taxes?

No, at this time no authority exists that would allow a municipality to extend the grace period more than 10 days. This is only authorized during natural disasters, under present law:

"in the case of a municipality that has experienced a flood, hurricane, superstorm, tornado, or other natural disaster, interest shall not be charged by the municipality to a delinquent taxpayer if: . . . a state of emergency has been declared as a result thereof by the Governor less than 30 days prior to the date upon which a property tax installment payment is payable"(N.J.S.A. 54:4-67).

Below is the link to for this Notice on the DLGS website:

https://www.nj.gov/dca/divisions/dlgs/pdf/DLGS_FAQs.docx

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Local Government Ethics Law FDS Filing Deadline Update - 04/27/2020

Local Government Ethics Law Financial Disclosure Statement Filing Deadline Update

On March 31, 2020, the Division of Local Government Services released an EGG Notice entitled: Division of Local Government Services-Frequently Asked Questions which included an explanation that the April 30th deadline for filing the annual Financial Disclosure Statement (FDS) was set by New Jersey Statute under the Local Government Ethics Law but that the Local Finance Board would be reasonable in its enforcement of the filing deadline.

In light of the circumstances surrounding COVID-19, the Local Finance Board, at its meeting of April 22, 2020, voted to extend the date upon which the Board would take enforcement action against non-filers of the 2020 FDS until July 31, 2020 from the statutory deadline of April 30, 2020. The Board appreciates and recognizes the dedication of local government officers and employees during this difficult time.

If you have any questions or concerns regarding the Financial Disclosure Statement filing process, please e-mail LFB_FDS@dca.nj.gov or call 609-292-4537.

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LFN 2020-04-Annual Financial Disclosure Statement Filing - 03/30/2020

Please be advised that Local Finance Notice 2020-04  (LFN) has  been issued containing important information concerning the annual Financial Disclosure Statement (FDS) filing process instructions for Local Government Officers (LGO) that you listed on your 2020 Roster. Please distribute this LFN to each LGO. If you added any new LGOs for 2020, please be sure to give them their PIN along with the LFN.  

Local Government Officers may begin filing on Monday, March 30, 2020.  The statutory deadline to file is April 30, 2020.

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NewJersey Historic Trust-Local Operational Guidance - Covid19-2020-05 - 03/27/2020

Local Operational Guidance- Covid-19 - 2020-05

In response to the COVID-19 health crisis sweeping the nation, the New Jersey Historic Trust (NJHT) is extending the 2020 Preserve New Jersey grant deadline until June 4, 2020 at 4:00pm. The Trust understands that its applicant organizations may be having difficulty completing the application by the original due date of April 23, 2020. As a result, all Preserve New Jersey grant applicants have until June 4, 2020 at 4:00pm to submit the online application. Additionally, all supporting documentation must be uploaded to a USB drive and received by the New Jersey Historic Trust no later than June 4, 2020 at 4:00pm. The online application is available at https://njht.org/dca/njht/programs/preservenj/.

Please reach out to NJHT staff with any questions or concerns about a 2020 Preserve New Jersey grant application. A staff directory is available at https://njht.org/dca/njht/about/staff/.

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Local Finance Notice 2020-08-CY 2020/FY 2021 State Aid Certification - 03/25/2020

On February 25, 2020, Governor Phil Murphy presented his proposed FY 2021 budget to the State Legislature. As set forth in the proposed budget, no municipality is slated to receive less total State formula aid in support of its CY 2020 or FY 2021 budget than it received in support of its prior year budget.

Please review Local Finance Notice 2020-08 at https://www.nj.gov/dca/divisions/dlgs/lfns/20/2020-08.pdf for further details.

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Local Finance Notice 2020-03 - 03/06/2020

Dear Municipal & County Clerks:

Local Finance Notice 2020-03 has now been issued.  The LFN contains important information concerning the annual Financial Disclosure Statement filing process for 2020. You may view the notice by clicking on this link.  

Rosters may now be updated.  The deadline to complete roster updates is March 27, 2020. During this time period for roster updates, Local Government Officers will not be able to access the filing system to file a Financial Disclosure Statement.

A separate Local Finance Notice (LFN 2020-04) will be released in the upcoming weeks for distribution to Local Government Officers. The deadline for LGO filing is April 30, 2020.  Please wait until LFN 2020-04 has been issued before informing LGOs that they can begin filing.

If you have questions that are not addressed in LFN 2020-03, please see the Help resources at www.fds.nj.gov, e-mail LFB_FDS@dca.nj.gov, or call the Local Finance Board staff at 609-292-4537.

Thank you for your assistance in this process.

                                                                                                                                                                                                                                                               

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Local Finance Notice 2020-05 Transitional Aid - 03/02/2020

 The Division has posted Local Finance Notice 2020-5

 Municipal Clerks, please forward this notice to Elected Officials:

(https://www.nj.gov/dca/divisions/dlgs/lfns/20/2020-05.pdf) concerns the 2020 Transitional Aid Application Process for CALENDAR YEAR municipalities.

Transitional Aid is only available to communities experiencing extreme fiscal distress that would otherwise result in the municipality's inability to maintain essential services or pay debt service. If Transitional Aid is awarded, Transitional Aid program participants must comply with significant strictures and conditions including, but not limited to: the requirement to adopt a strict pay-to-play ordinance; the elimination of health care for all officers and employees other than those with full-time status; a ban on certain travel and other discretionary costs; requirements to obtains State approvals for hires as well as for certain contracts and initiatives; and the assignment of a Municipal Technical Advisor to assist the municipality in restoring fiscal health and maintaining program compliance.

Calendar Year municipalities intending to apply for Transitional Aid should carefully review LFN 2020-5 and the CY2020 Transitional Aid Application (both available on the DLGS website) as soon as possible. Deadlines are rapidly approaching.

Please note that this application is for CALENDAR YEAR municipalities only. The application for FISCAL YEAR municipalities will be available later in the year.

 This Notice has been sent to: Municipal Clerks, CFOs.

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Budget Submittal 2020 - 03/02/2020

EGG Notice – Submittal of the 2020 Introduced and Adopted Budget through FAST

This notice provides updated guidance to municipalities regarding submission of the 2020 Introduced and Adopted Budgets through the Financial Automation Submission and Tracking (FAST) Portal.

Similar to the Annual Financial Statement, municipalities will submit their CY2020 budget data to the Division by uploading a completed Municipal Budget excel workbook directly into the FAST portal. The Municipal Budget workbook is now available on the FAST portal’s Budget page and the Division’s website. The same workbook shall be utilized for completion of Introduced and Adopted Budgets for both calendar and fiscal year municipalities.

Upon completion of the standardized budget workbook, municipalities must upload their completed Introduced and Adopted Budget workbooks into the FAST portal.

The provided workbook must be used exclusively. No user generated excel workbook will be accepted. All formulae and codes are standardized and secured within the authorized workbook to assure complete and accurate transmission through FAST. From the standardized workbook, data can be directly mapped into the FAST database. This facilitates review, certification and analysis of the submitted information.

The Budget module within FAST contains two tabs: 1. Upload Budget and 2. Submit for Review. Users must save the completed Introduced Budget and Adopted files using the following naming conventions: <<municode>>_introbudget_2020 and <<municode>>_adoptbudget_2020. On the Upload Budget tab, users will select the Choose File button, browse their files, and select the completed, standardized excel workbook. Upon successful upload, users must click the Save button.

Users are also required to upload through FAST all supporting documentation and other files normally transmitted to the Division through as part of the Budget examination process (i.e. Levy CAP workbooks, COLA ordinances, amendments to the Introduced Budget, Grant agreements).

After uploading the completed and certified Budget document, the Chief Financial Officer is required to enter the Submit for Review tab and select the submit button to transmit the completed Introduced or Adopted budget to the Division. This step is required to complete filing with the Division. Only the Chief Financial officer for each local unit will have access to this tab because they are the only individual authorized to submit the Budget to the Division. Following submission, the CFO will be sent a confirmation email acknowledging successful submission to the Division.

Municipalities are also required to submit 1 paper copy of the introduced budget to the Division.

Further instructions regarding completion of the municipal budget are provided directly within the excel workbook and on the Divisions FAST webpage.

Support

Any users with questions regarding access to the Budget modules in FAST or utilization or submission of the standardized excel workbooks through FAST should contact the helpdesk@dca.nj.gov or call(609) 292-8134 for assistance.

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Rule Proposal – NJAC 5:38 JIF Investment Regulations - 02/21/2020

The Department of Community Affairs is proposing amendments to N.J.A.C. 5:38-1.1 through 1.2, which pertain to long-term investments by joint insurance funds (JIFs).  The proposed amendments, which are in response to comments submitted when Subchapter 1 of N.J.A.C. 5:38 was originally specially adopted and concurrently proposed, may be found at https://www.nj.gov/dca/divisions/dlgs/resources/rules_reg.html.  Please reference the links under both the Proposed Rules and Recently Adopted Rules headings entitled N.J.A.C. 5:38-1.1 through 1.3 – Joint Insurance Fund (JIF) Investments.  The notice of proposal contains the proposed amendments for N.J.A.C. 5:38-1.1 and 1.2, while the adoption notice for N.J.A.C. 5:38 contains the original comments.

Written comments on the proposed amendments shall be submitted by March 21, 2020, via email to dlgs@dca.nj.gov or by regular mail to:

Jason R. Martucci, Esq.  
Administrative Practice Officer
Division of Local Government Services
Department of Community Affairs  
PO Box 803
Trenton, NJ 08625-0803

For comments submitted via email, please name the subject heading NJAC 5:38-1: Joint Insurance Fund Investments.

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Shared Services Grant Program Application Deadline and Shared Services - 03/02/2020

The Division of Local Government Services and New Jersey’s Shared Services Czars remind all New Jersey local units that the deadline for submission of LEAP Challenge and LEAP Fellowship applications is rapidly approaching. Applications for these grants are due February 28, 2020. LEAP Implementation grant applications may be submitted at any time, and will be considered on a rolling basis, subject to availability of funding. Detailed information about the LEAP program is available at: https://www.nj.gov/dca/divisions/dlgs/programs/leapgrants.html

With the 2020 calendar year well underway, the Division also reminds local units that any new or renewed/expanded shared service agreements must be filed with the Division. Each submission should include a signed, certified lead agency resolution and a completed cover sheet. Completion of the cover sheet requires reporting the estimated annual savings achieved through participation in the shared service. The lead agency should submit the shared service agreement filing in PDF format to EGG@dca.nj.gov. Attention: Shared Services. The cover letter form is attached here for ease of use.

Thank you for your many and varied shared service efforts throughout the past year.

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EGG Notice: Submittal of the 2019 AFS and 2020 Budget through FAST - 02/04/2020

EGG Notice – Submittal of the 2019 AFS and 2020 Budget through FAST

This notice provides updated guidance to municipalities and counties regarding submission of the 2019 Annual Financial Statement and 2020 Budget documents through the Financial Automation Submission and Tracking (FAST) Portal.

2019 Municipal and County Annual Financial Statements

In acknowledgement of the need for improved user interface and FAST system acuity and accuracy, and to provide a more standardized and user-friendly data entry and reporting experience, users will not enter 2019 Annual Financial Statement data directly into the FAST portal. The Division has instead promulgated a standardized Annual Financial Statement template in excel workbook format. Municipalities and Counties shall enter their data into the workbook. Upon completion of the AFS workbook, municipalities and counties must submit the completed and certified Annual Financial Statement to the Division through the FAST portal link provided on each local units’ FAST portal home page. The workbook is available on the Annual Financial Statements page in the FAST portal. It is also available through a link on the Division’s dedicated FAST webpage.

The provided workbook must be used exclusively. No user generated excel workbook will be accepted. All formulae and codes are standardized and secured within the authorized workbook to assure complete and accurate transmission through FAST. From the standardized workbook, data can be directly mapped into the FAST database. This facilitates review, certification and analysis of the submitted information. 

Two versions of the Annual Financial Statement workbook have been created that are available for user input: a standard version and an expanded version.  The standard version is available for use by most municipalities, while the expanded version is available for municipalities and counties that require additional pages for grants, improvement authorizations, debt service schedules, and trust funds. If you are uncertain which workbook your local unit should use, please review the workbooks to determine which meets your needs and refer to the Quick Guide for Completion and Electronic Submission of the AFS found on the Division’s FAST webpage. Contact the Division for clarification if necessary.

The Annual Financial Statement page within FAST contains two tabs: 1. Upload AFS and 2. Submit for Review. Users must save the completed file using the following naming convention: <<municode>>_afs_2019. On the Upload Annual Financial Statement tab, users will select the Choose File button, browse their files, and select the completed, standardized excel workbook. Upon successful upload, users must click the Save button. 

After uploading the completed and certified AFS file, the Chief Financial Officer is required to enter the Submit for Review tab and select the submit button to transmit the completed AFS to the Division. This step is required to complete filing with the Division. Only the Chief Financial officer for each local unit will have access to this tab because they are the only individual authorized to submit the AFS to the Division.  Following submission, the CFO will be sent a confirmation email acknowledging successful submission to the Division.

Further instructions regarding completion of the Annual Financial Statement are provided directly within the excel workbook.

2020 Calendar Year Municipal Budget

Similar to the Annual Financial Statement, municipalities will submit their CY2020 budget data to the Division by uploading a completed Municipal Budget excel workbook directly into the FAST portal. The Municipal Budget workbook will be available on the FAST portal’s Budget Page and the Division’s website on or before February 28, 2020. The same workbook shall be utilized for completion of Introduced and Adopted Budgets for both calendar and fiscal year municipalities. 

Upon completion of the standardized budget workbook, municipalities must upload their completed Introduced and Adopted Budget workbooks into the FAST portal. 

The provided workbook must be used exclusively. No user generated excel workbook will be accepted. All formulae and codes are standardized and secured within the authorized workbook to assure complete and accurate transmission through FAST. From the standardized workbook, data can be directly mapped into the FAST database. This facilitates review, certification and analysis of the submitted information.

The Budget module within FAST contains two tabs: 1. Upload Budget and 2. Submit for Review. Users must save the completed Introduced Budget and Adopted files using the following naming conventions: <<municode>>_Introduced_Budget_2020 and <<municode>>_Adopted_Budget_2020. On the Upload Budget tab, users will select the Choose File button, browse their files, and select the completed, standardized excel workbook. Upon successful upload, users must click the Save button. 

Users are also required to upload through FAST all supporting documentation and other files normally transmitted to the Division through as part of the Budget examination process (i.e. Levy CAP workbooks, COLA ordinances, amendments to the Introduced Budget, Grant agreements)

After uploading the completed and certified Budget document, the Chief Financial Officer is required to enter the Submit for Review tab and select the submit button to transmit the completed Introduced or Adopted budget to the Division. This step is required to complete filing with the Division. Only the Chief Financial officer for each local unit will have access to this tab because they are the only individual authorized to submit the Budget to the Division.  Following submission, the CFO will be sent a confirmation email acknowledging successful submission to the Division.

Municipalities are also required to submit 1 paper copy of the introduced budget to the Division. 

Further instructions regarding completion of the municipal budget are provided directly within the excel workbook.

Audit

The Division will be accepting 2019 Audits through the FAST portal module.  Balance Sheet amounts, Findings and Recommendations, and Correct Action data must be entered into the FAST portal. All completed Audits and supporting documentation must be uploaded as attachments within the FAST portal as previously directed. 

Support

Any users with questions regarding access to the Budget and Annual Financial Statement modules in FAST or utilization or submission of the standardized excel workbooks through FAST should contact the helpdesk@dca.nj.gov or call(609) 292-8134 for assistance. 

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LOSAP CY 2019 Annual CPI Adjustment (For Use in CY 2020) - 01/31/2020

Local Finance Notice 2020-01, accessible on the DLGS website at https://www.nj.gov/dca/divisions/dlgs/lfns/20/2020-01.pdf provides municipalities and fire districts administering a Length of Service Awards Program (LOSAP) with information on LOSAP award increases and the annual cost of living adjustment to the maximum LOSAP award amounts.  For LOSAPs with automatic annual cost- of-living adjustments, the CY2019 CPI adjustment (for use in CY2019) is 1.9% for Municipal LOSAPs with a maximum LOSAP award of $1,705; and 1.5% for Fire District LOSAPs with a maximum LOSAP award of $1,742.

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Municipal Contacts & Shared Services Reminder - 01/10/2020

As we enter 2020, we want to remind local governments that the Division of Local Government Services (Division) is here to assist them with achieving excellence, efficiency and long-term fiscal stability in their operations. To do that, we ask local governments to stay up to date and notify us of the following:

  • Municipal contact lists – municipal clerks are reminded to update the municipal contact list following annual reorganization and throughout the year, as changes may occur.  Attached are instructions for your convenience. A tutorial can also be found in the clerk’s document library. 
     
  • Updated municipal contact information - please provide updated information for the following positions: mayor, business administrator, public works manager, qualified purchasing agent, municipal auditor, clerk, chief financial officer and municipal attorney. This information should include: name, title, email address and phone number. Please email this information to the Division to EGG@dca.nj.gov no later than February 1, 2020.
     
  • Shared service agreements - shared service agreements or renewal/expansion of existing agreements are required to be filed with the Division pursuant to N.J.S.A. 40A:65-4(3)b. Each agreement should be accompanied by a signed, certified resolution of the lead agency and cover sheet. Please be sure to complete the cover sheet in its entirety. When completing the cost savings estimate, please use the annual (or overall if not annual) estimated amount of money each entity anticipates saving through participation in the shared service.

If a shared service agreement is a renewals or expansions of an existing agreement, without changes, please note that on the cover sheet.

It is preferred that the lead agency submit the filing electronically in PDF format to EGG@dca.nj.gov. Attention: Shared Services. Attached, for your convenience, is fillable cover sheet, which is also available in the clerks document library. 

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You’re Invited To: A NJ Census 2020 Training - 01/10/2020

 Dear Community Leader:

 

The Census will soon be upon us and much is at stake. Our representation in Congress and our fair share of federal dollars are directly impacted by the accuracy of our census count.

 

In our continuing effort to prepare for the upcoming Census, and as part of our NJ Census 2020 effort, the New Jersey Department of State – NJ Complete Count Commission and our partners from around the state invite you to a training focused on how to organize and lead a Local Complete Count Committee (LCCC) in your town or community to spread the word about the Census and encourage residents to complete their census forms!

 

Who should attend: Anyone who will be involved in the census effort in your town or community. To name some - Mayors, members of town councils, municipal clerks, municipal managers, town business managers, individual community members, non-profit leaders, community associations, faith based organizations, neighborhood associations, etc. Even if you have already formed a committee this training, which focuses on the ‘how to’ of organizing an LCCC, will be helpful.

 

Multiple sessions are available:

 

Saturday, January 18, 2020

10:00 AM – 1:00 PM

Bergen County Administration Building

Hackensack, NJ

 

Saturday, January 25, 2020

10:00 AM – 1:00 PM

Camden County College, Camden City Campus

Camden, NJ

 

Saturday, February 1, 2020

10:00 AM – 1:00 PM

Middlesex County College

Edison, NJ

 

Additional details and Sign up form:

https://www.nj.gov/state/census-sign-up.shtml

 

Convenient parking is available at each location

 

Please consider attending and please share this with your networks and on social media.

 

Look forward to seeing you at one of the sessions.

 

Best Regards,

 

 

Lauren M. Zyriek Enriquez

Deputy Chief of Staff

Office of the Secretary of State

Department of State

20 West State Street, 4th Floor

Trenton, NJ 08625-0820

Tel: (609) 633-1230

Cell: (609) 575-1160

Fax: (609) 292-5509

 

 

 

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Preparing your Community for Census 2020 - 12/20/2019

Next year marks the beginning of the Decennial Census, a constitutionally-mandated enumeration of the population of the United States. Enumeration activities will begin in March 2020 and are scheduled to be completed by the end of April 2020. A New Jersey Complete Count Commission has been established to develop, recommend, administer a census outreach strategy to encourage full participation in the 2020 Census. The Commission needs your help to ensure that everyone in your community is counted in 2020.

The decennial census count informs how the federal government distributes about $600 billion in funds annually for infrastructure, programs, and services. Census data determine how federal and state funding is allocated to communities, and decisions are made on matters of national and local importance based, in part, on census data and housing.

Census data also help determine how many seats each state will have in the U.S. House of Representatives and is necessary for an accurate and fair redistricting of state legislative seats, county and municipal councils, and voting districts.

The 2020 count will be the first one to allow all households to respond online. Paper forms will still be available, and, for the first time, 1-800 numbers will be available to give responses over the phone.

To make sure that New Jersey is completely and accurately counted in 2020, all municipalities are strongly encouraged to:

1)  Issue a governing body resolution or proclamation in support of Census 2020 complete count efforts. A sample resolution is available in the attachment

2)  Engage with neighborhood and community development organizations to spread the word about the Census, especially in hard-to-count areas

3) Actively encourage residents to complete and mail back their census questionnaires

4) Post information about Census 2020 on their municipal websites and on social media (if applicable). Information and materials can be found at the following sites:

https://2020census.gov/en/partners/outreach-materials.html

https://www.census.gov/programs-surveys/surveyhelp.html

https://2020census.gov/content/dam/2020census/materials/partners/2019-09/toolkit-state-local-officials.pdf

5) Make residents aware of Census 2020 job opportunities:

https://2020census.gov/en/jobs.html

https://www.census.gov/content/dam/Census/library/factsheets/2019/dec/2020-job-opportunities.pdf

These activities are even more important in municipalities with at least one Census-designated hard-to-count area (census tract), listed in the attachment. 108 municipalities have at least one of these areas within their borders. These communities should strongly consider efforts to raise awareness of Census 2020 and encourage residents to participate in the Census.

Questions about New Jersey?s complete count initiatives can be addressed to 609-777-2581.

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Reminder: UCC Annual Report Filing - 12/05/2019

This is a courtesy reminder notice to all municipalities on calendar year budget cycles.

The NJ Uniform Construction Code Regulations – NJAC 5:23-4.17 (b) require that municipalities file a report that accurately portrays the receipts and expenses of the local enforcing agency for code enforcement purposes. The UCC Annual Report fulfills this requirement and serves as a basis of changes (if any) in the UCC fee ordinance and staffing needs for the next year.

Please log into the form site at https://fs2.formsite.com/njdca/uccrpt/form_login.html to      complete the UCC Annual report and submit to the Department of Community Affairs no later than February 10, 2020.

Please note that login IDs are not always maintained from year to year. If you used this site to submit last year’s UCC Annual report, you may sign in as a returning user and use the same login ID and password. Just overwrite the existing data with the most current data.

If you have questions or require assistance, please e-mail the Office of Regulatory Affairs at ora@dca.nj.gov .

Please note: This e-mail message is being sent to all municipal chief financial officers. Please be sure to share this information with the municipal construction official.

 

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Updated: 09/15/2020