Governor Phil Murphy • Lt. Governor Sheila Oliver
New Jersey Home Page Citizen Business New Jersey Government New Jersey Services A to Z New Jersey State Departments and Agencies

Municipal Clerk

08/02/2022   School of Public Affairs and Administration - Fall 2022 Spring 2023
07/26/2022   Filing of American Rescue Plan – Local Fiscal Recovery Funds
07/19/2022   Implementation of P.L. 2021, c. 182 - Lead Based Hazards in Rental Hou
07/01/2022   P.L. 2022, c. 23 Temporary Waiver of Marriage & Civil Union License Fe
06/08/2022   FY2022 American Rescue Plan - Firefighter Grant
05/13/2022   Reminder- Provide all ARP Treasury Reports to Division of Local Govern
04/19/2022   Authority FAST Access and Standardized Budget Workbook
04/08/2022   User-Friendly Budget Template Update
04/08/2022   Reminder- Provide all ARP Treasury Reports to Division of Local Govern
04/05/2022   Quick Tips - FAST Submission and Certification
04/05/2022   LFN 2022-06 Annual Financial Disclosure Filing (LGOs)
03/15/2022   State Aid Certification - Local Finance Notice 2022-10
03/14/2022   Annual ARP Project & Expenditure Reports for NEUs due April 30
03/09/2022   LFN 2022-05 Annual Financial Disclosure Statement Filing (LGE Represen
03/08/2022   Local Finance Notice 2022-09: COVID-19 Utility Arrearages & Updated Ra
03/01/2022   Implementation of P.L. 2021, c. 182 – Lead Based Hazards in Rental Hou
02/08/2022   2021 Table of Equalized Value Amended per Tax Court
02/01/2022   CY 2022 Transitional Aid Application Process
01/12/2022   Reminder to Update Municipal Contact List
12/01/2021   Local Finance Notice 2021-24 -CY- Budget Matters

School of Public Affairs and Administration - Fall 2022 Spring 2023 - 08/02/2022

Rutgers - School of Public Affairs and Administration - is pleased to announce their upcoming Fall 2022 and Spring 2023 CPM Program.

- Sept 23, 2022, Fridays - Burlington County Emergency Services Training Center, 53 Academy Dr. Westampton

- Oct. 12, 2022, Wednesdays - Passaic County Police Academy, 214 Oldham Road Wayne, NJ 07470

- Feb. 2, 2023, Thursdays - Monmouth County Fire Academy 1027 NJ-33, Freehold, NJ 07728

- May 2023 - Newark, Date TBD

- September 2023 - Atlantic City, Date TBD Classes are held in person from 8:30 AM to 4:30 PM

Virtual Cohort: Spring 2023, Date TBD

Classes are held on Zoom one day per week 8:30 AM - 1:30 PM, plus 3 hours independent study

The NJ CPM Program is administered by the NJ Civil Service Commission and delivered by Rutgers University. The NJ CPM program consists of 22 mini courses offered one day a week for 10 months on a variety of public service topics and includes a work-related project that will benefit the participant's organization.

Up to 15 undergraduate credits or 9 graduate credits can be applied toward a degree at Rutgers School of Public Affairs and Administration. All CPM Graduates receive 30.2 CEUs.

CPM graduates report improved leadership and organizational skills as well as opportunities for career advancement.

Tuition is $4,100 per student for cohorts starting after Sept. 30, 2022. The Department of Military and Veterans Affairs has approved CPM for GI Bill educational benefits. Payment plans are available.

For more information, contact Jane Sharp at 973-353-3979 or by email at: cpmspaa@newark.rutgers.edu

Applications can be found at: http://spaa.newark.rutgers.edu/cpm.

Notice sent to: Municipal & County Clerks; Municipal & County Finance Officers; Qualified Purchasing Agents; Public Works Managers; Tax Collector; Fire Districts and DLGS List Serv.

Return to Top

Filing of American Rescue Plan – Local Fiscal Recovery Funds - 07/26/2022

Filing of American Rescue Plan – Local Fiscal Recovery Funds (ARP-LFRF) Reports with the Division of Local Government Services (DLGS)

 

In accordance with Governor Murphy's Executive Order 267 dated October 8, 2021, and outlined in LFN 2022-08 dated March 2, 2022, and followed up with an EGG Notice on April 7, 2022, municipalities and counties are required to provide DLGS with a copy of all Project and Expenditure Reports, along with any Interim Reports, Recovery Plan and Performance Reports filed with U.S. Treasury. 

Counties and metropolitan cities reports were required to submit their Project & Expenditure Reports and any other reports filed with the U.S Treasury for period ending December 31, 2021 with DLGS no later than Friday April 22, 2022.    

Project and Expenditure Reports from all LFRF recipients that were required to be filed with the U.S Treasury by April 30, 2022 were to be submitted to DLGS no later than Friday May 13, 2022.

To date the DLGS has not received ARP-LFRF reports from the following:

ARP-LFRP - Non-Reporting Municipalities

Municode

Municipality

County

0101

Absecon city

Atlantic

0104

Buena borough

Atlantic

0109

Estell Manor city

Atlantic

0123

Weymouth township

Atlantic

0205

Carlstadt borough

Bergen

0207

Closter borough

Bergen

0208

Cresskill borough

Bergen

0215

Englewood city

Bergen

0216

Englewood Cliffs borough

Bergen

0227

Hillsdale borough

Bergen

0229

Leonia borough

Bergen

0233

Mahwah township

Bergen

0255

Rockleigh borough

Bergen

0256

Rutherford borough

Bergen

0257

Saddle Brook township

Bergen

0259

South Hackensack township

Bergen

0262

Teterboro borough

Bergen

0266

Washington township

Bergen

0301

Bass River township

Burlington

0306

Burlington township

Burlington

0325

New Hanover township

Burlington

0333

Southampton township

Burlington

0334

Springfield township

Burlington

0335

Tabernacle township

Burlington

0407

Brooklawn borough

Camden

0410

Chesilhurst borough

Camden

0417

Haddonfield borough

Camden

0431

Somerdale borough

Camden

0435

Waterford township

Camden

0603

Deerfield township

Cumberland

0607

Hopewell township

Cumberland

0611

Shiloh borough

Cumberland

0612

Stow Creek township

Cumberland

0701

Belleville township

Essex

0707

Fairfield township

Essex

0709

Irvington

Essex

0710

Livingston township

Essex

0804

Elk township

Gloucester

0809

Logan township

Gloucester

0810

Mantua township

Gloucester

0824

Woolwich township

Gloucester

0906

Jersey City

Hudson

1005

Clinton town

Hunterdon

1012

Glen Gardner borough

Hunterdon

1019

Lebanon township

Hunterdon

1104

Hightstown borough

Mercer

1206

Helmetta borough

Middlesex

1225

Woodbridge

Middlesex

1306

Belmar borough

Monmouth

1325

Long Branch

Monmouth

1341

Roosevelt borough

Monmouth

1347

Lake Como borough

Monmouth

1348

Spring Lake borough

Monmouth

1406

Chester borough

Morris

1409

Dover town

Morris

1420

Mine Hill township

Morris

1428

Netcong borough

Morris

1437

Victory Gardens borough

Morris

1503

Beach Haven borough

Ocean

1504

Beachwood borough

Ocean

1505

Berkeley township

Ocean

1513

Lakehurst borough

Ocean

1516

Little Egg Harbor township

Ocean

1521

Ocean Gate borough

Ocean

1522

Pine Beach borough

Ocean

1601

Bloomingdale borough

Passaic

1703

Elsinboro township

Salem

1705

Mannington township

Salem

1706

Oldmans township

Salem

1707

Penns Grove borough

Salem

1708

Pennsville township

Salem

1715

Woodstown borough

Salem

1808

Franklin Township

Somerset

1809

Green Brook township

Somerset

1810

Hillsborough township

Somerset

1817

Rocky Hill borough

Somerset

1819

South Bound Brook borough

Somerset

1910

Hampton township

Sussex

1918

Sparta township

Sussex

2004

Elizabeth

Union

2019

Union Township

Union

2120

Pohatcong township

Warren

Municipalities are directed to submit these reports immediately.

Project and Expenditure Reports from all LFRF recipients that are required to be filed with the U.S Treasury by July 31, 2022 are to be submitted to DLGS no later than Monday August 15, 2022.

All report files submitted to DLGS must be in the following file name format: municipality's 4-digit municode, municipality name, and report name (i.e. Project and Expenditure Reports, Interim Report, Recovery Plan, or Performance Report) period ending.

Example: 1234_Any Town_Project and Expenditure Report_3-31-2022.

Copies of all reports are to be submitted in pdf format to LFRF.Reporting@dca.nj.gov  and include the name of your municipality or county, along with its assigned municode, in the subject heading of your email.

Notice sent to: Municipal & County CFOs; Municipal Clerks; Clerks-County Boards of Commissioners; Administrators/Managers; Auditors

Return to Top

Implementation of P.L. 2021, c. 182 - Lead Based Hazards in Rental Hou - 07/19/2022

Please be advised that, effective July 22, 2022,  P.L.2021, c.182 requires lead-based paint hazard inspections in certain rental dwelling units at specific time periods set forth in the statute, depending on tenant turnover, building location, and type.  The method of inspection, either a visual inspection or a dust wipe sampling, is based on the percentage of children with an elevated blood lead level in the municipality.  Pursuant to N.J.S.A. 26:2-137.6, this data is generated by the Department of Health on an annual basis. The Department has received the most recent data from the Department of Health and has created a chart on its website which provides all municipalities with its current method of inspection.  (Please note that the annual updating of such data may result in a change to the required method of inspection, which is a matter municipalities should monitor.)  Please visit the website at https://www.nj.gov/dca/divisions/codes/resources/leadpaint.html for further information; this website also includes the Department's guidance document for further information on the requirements of the law.

 

Return to Top

P.L. 2022, c. 23 Temporary Waiver of Marriage & Civil Union License Fe - 07/01/2022

P.L. 2022, c. 23, signed by Governor Murphy on June 30th, waives license fees for marriages and civil unions from July 1, 2022 through June 30, 2023. 

Municipal licensing officers collect a $3 fee for issuing a marriage or civil union license. In addition to this fee, these officers also are required to collect a $25 fee for each license, to be forwarded to the Department of Human Services for the purpose of providing shelter-related services to victims of domestic violence. Both of these fees are now waived through June 30, 2023. During this period, a licensing officer shall not charge or collect a fee for issuing a marriage license or civil union license from an applicant. The State shall reimburse a municipality for the license fees suspended during this period. Further guidance on the reimbursement process will be forthcoming.

Return to Top

FY2022 American Rescue Plan - Firefighter Grant - 06/08/2022

The New Jersey Department of Community Affairs' (DCA) Division of Local Government Services (DLGS) and Division of Fire Safety (DFS) today announced that the application period is open for the American Rescue Plan Firefighter Grant Program, which will help local and regional fire departments in New Jersey provide first responders with proper protective, cleaning, and sanitization equipment. The application announcement comes on the heels of Governor Murphy appropriating $10 million from the American Rescue Plan State Fiscal Recovery Funds last month to support the purchase of firefighter equipment during this time of heightened community need.

All local and regional fire departments in New Jersey are eligible to apply.

Applications must be submitted through the NJDCA SAGE Portal and are due no later than 5:00 P.M. EST on August 13, 2022.

Program Guidelines and detailed information about the FY 2022 ARPFFG Program is available at: https://www.nj.gov/dca/dlgs/programs/arpffg.shtml

Return to Top

Reminder- Provide all ARP Treasury Reports to Division of Local Govern - 05/13/2022

As a follow-up to an EGG Notice distributed on April 7, 2022 and in accordance with Governor Murphy's Executive Order 267 dated October 8, 2021 and outlined in LFN 2022-08 dated March 2, 2022, municipalities and counties are required to provide DLGS with a copy of all Project and Expenditure Reports, along with any Interim Reports, Recovery Plan and Performance Reports filed with U.S. Treasury. 

Counties and metropolitan cities who have not submitted their Project & Expenditure Reports and other reports filed with the U.S Treasury for period ending December 31, 2021 and period ending March 31, 2022 must submit their reports immediately in PDF format to
LFRF.Reporting@dca.nj.gov and include the name of your municipality (county), along with its assigned municode, in the subject heading of your email.  All PDF report files submitted to DLGS must be in the following format:

municipality's or county’s  4-digit municode, municipality (county) name, and report name (i.e. Project and Expenditure Reports, Interim Report, Recovery Plan, or Performance Report) period ending.

Example: 1234_Any Town (County)_Project and Expenditure Report_3-31-2022


All other LFRF recipients who are required to file their Project and Expenditure Reports for period ending March 31,2022 and be filed with the U.S Treasury by April 30, 2022 must submit reports immediately to DLGS. All PDF report files submitted to DLGS must be in the following format:


municipality's 4-digit municode, municipality name, and report name (i.e. Project and Expenditure Reports, Interim Report, Recovery Plan, or Performance Report) period ending.

Example: 1234_Any Town_Project and Expenditure Report_3-31-2022.

If you are having any issues with the reporting process and/or the US Treasury portal, please  contact the US treasury at: SLFRP@treasury.gov or covidreliefITsupport@treasury.gov

Notice sent to: Municipal & County CFOs; Municipal Clerks; Clerks-County Boards of Commissioners; Administrators/Managers; Auditors

Return to Top

Authority FAST Access and Standardized Budget Workbook - 04/19/2022

In preparation for submission through the Financial Automation Submission & Tracking (FAST) system, designated authority and housing authority officials must register for an account and login credentials to access, upload, and submit the introduced and adopted authority budgets in FAST. 

To register, authority officials should go to the FAST portal registration page (https://njdca.dynamics365portals.us/Account/Login/Register) and create an account. Once registered, logged in, and contact information has been entered, authority officials must click "Request Access" in the upper right corner of the screen, select the option for "FAST", the entity to which they are associated and select their desired level of access.  

There are two levels of access that authority officials may request. The first is the Authority Executive Director/Chief Financial Officer web role, which allows individuals serving as the Executive Director, Chief Financial Officer, or equivalent to upload their budget package and submit to the Division for review. The second level of access is a Preparer/Data Entry role, which provides the ability to upload attachments, but does not provide the ability to submit the completed budget package to the Division. Division staff will verify designated officials with authority webpages prior to granting access. 

To further facilitate the transition to FAST, authorities and housing authorities with a fiscal year start date of July 1, 2022 and later must exclusively use the newest version of the Authority and Housing Authority Budget workbooks. Each template is a single Excel workbook that contains the existing Authority Budget Form Workbook and Authority Budget Package Document. The workbooks contain standardized formulas to ensure uniform and accurate reporting through FAST. Both the Authority Budget Workbook and Housing Authority Budget Workbook are available on the Division's Authority Budget

(https://www.nj.gov/dca/divisions/dlgs/programs/au_budgets.html) and FAST (https://www.nj.gov/dca/divisions/dlgs/fast.html) webpages, as well as in the FAST portal.

Guidance regarding the FAST authority and housing authority budget submission process can be found in the FAST Authority and Housing Authority Budget User Guide:

https://www.nj.gov/dca/divisions/dlgs/pdf/Authority_and_Housing_Authority_FAST_Portal_and_Excel_Template_User_Guide.pdf

 

For technical questions regarding FAST registration or the Authority or Housing Authority Budget workbooks, contact Matt Gallello at Matthew.Gallello@dca.nj.gov

Return to Top

User-Friendly Budget Template Update - 04/08/2022

The Division of Local Government Services (DLGS) has updated the Municipal User- Friendly Budget template that contains improvement to the worksheet's functionality of data entry and calculations. Municipalities are encouraged to use this updated User-Friendly Budget template, version 2022.1, going forward. The template can be downloaded from the DLGS FAST Updates webpage: https://www.nj.gov/dca/divisions/dlgs/fast.html

If you have any questions, please contact matthew.gallello@dca.nj.gov.

Return to Top

Reminder- Provide all ARP Treasury Reports to Division of Local Govern - 04/08/2022

In accordance with Governor Murphy's Executive Order 267 dated October 8, 2021 and outlined in LFN 2022-08 dated March 2, 2022, municipalities and counties are required to provide DLGS with a copy of all Project and Expenditure Reports, along with any Interim Reports, Recovery Plan and Performance Reports filed with U.S. Treasury. 

Counties and metropolitan cities are reminded to submit to the DLGS, their Project & Expenditure Reports and any other reports filed with the U.S Treasury for period ending December 31, 2021 with a deadline date of January 31, 2022. The deadline for filing these reports with DLGS is Friday April 22, 2022.    

Please submit copies of all reports in pdf format to LFRF.Reporting@dca.nj.gov and include the name of your municipality or county, along with its assigned municode, in the subject heading of your email. Local Finance Notice 2022-08 can be located at:

https://www.nj.gov/dca/divisions/dlgs/lfns/22/2022-08.pdf for further details. 

For those Non-entitlement Units (NEUs)  that have not already uploaded their signed Award Terms and Conditions Agreement, Assurances of Compliance with Title VI of the Civil Rights Act of 1964, and CY2019 or SFY2020 Adopted Budget to the U.S. Treasury Portal must do so ASAP. Instructions to NEUs on setting accounts, assigning reporting roles, and providing required documentation to U.S. Treasury are available at https://home.treasury.gov/system/files/136/NEU-Non-UGLG-Agreements-and-Supporting-Documents.pdf

On April 1, U.S. Treasury released new Project and Expenditure Report templates for which a new user guide can be found at https://home.treasury.gov/system/files/136/April-2022-PE-Report-User-Guide.pdf. Any counties or metropolitan cities that have not yet submitted their January 31, 2022 Project & Expenditure Report must reference the prior user guide available at https://home.treasury.gov/system/files/136/Project-and-Expenditure-Report-User-Guide.pdf.

Project and Expenditure Reports are due from all LFRF recipients are required to be filed with the U.S Treasury by April 30, 2022 and submitted to DLGS no later than Friday May 13, 2022. All report files submitted to DLGS must be in the following file name format:  municipality's 4-digit municode, municipality name, and report name (i.e. Project and Expenditure Reports, Interim Report, Recovery Plan, or Performance Report) period ending.

Example: 1234_Any Town_Project and Expenditure Report_3-31-2022.

Webinars and other reporting resources can be found at https://home.treasury.gov/policy-issues/coronavirus/assistance-for-state-local-and-tribal-governments/state-and-local-fiscal-recovery-funds/recipient-compliance-and-reporting-responsibilities

Questions on the reporting process and the portal should be directed to SLFRP@treasury.gov or covidreliefITsupport@treasury.gov

Return to Top

Quick Tips - FAST Submission and Certification - 04/05/2022

Quick Tips - FAST Submission and Certification

1) Prior to uploading the Introduced Budget Excel workbook to FAST, the votes of governing body members are required to be recorded on Sheet 2. Governing body members are not included in the DocuSign process.

2) Municipal Clerks do not require access to the FAST portal in order to complete the DocuSign process for the Introduced or Adopted Budget. Once the Chief Financial Officer initiates the DocuSign process and completes their electronic signature, links are emailed directly to both the Municipal Clerk and Auditor of Record to complete their electronic signatures. If one or more municipal or county officials have not received the email link to complete the DocuSign process, contact the Division for support.

3) If an incorrect version of the Introduced or Adopted Budget has been uploaded and the DocuSign process has been started, contact the Division for further guidance. Do not upload the correct copy of the Budget to the "Other" category.

4) Once the DocuSign process has been completed, the Chief Financial Officer must navigate to the "Submit for Review" tab within the Budget module and click the "Submit" button to transmit the Budget package to the Division.

5) The Introduced and adopted User Friendly Budget must be uploaded to FAST. User Friendly Budgets will no longer be accepted through ufb.lgs@dca.nj.gov.

6) If an individual (CFO, Preparer, Auditor) needs access to the FAST portal, they must register for a new account in the FAST portal providing user information. Upon completion, click on the "request access" button and then complete the portal access request form and click "submit". Please note, the Chief Financial Officer cannot provide login credentials on behalf of a new user. All requests for access are then confirmed by the Chief Financial Officer. For Chief Financial Officer access, the Municipal Clerk is required to provide a resolution confirming the Chief Financial Officer's appointment.

7) If a revised document, other than the DocuSign Budget document, needs to be uploaded, users are able to overwrite existing files in both the Annual Financial Statement and Budget modules without Division staff needing to reopen those records.


Please contact Matt Gallello at Matthew.Gallello@dca.nj.gov with questions regarding the above or other FAST-related matters.

Return to Top

LFN 2022-06 Annual Financial Disclosure Filing (LGOs) - 04/05/2022

Please be advised that Local Finance Notice 2022-06 (LFN) (https://www.nj.gov/dca/divisions/dlgs/lfns/22/2022-06.pdf) has been issued containing important information concerning the annual Financial Disclosure Statement (FDS) filing process instructions for local government officers(LGO) that you listed on your 2022 Roster. LFN 2022-06 is available at https://www.nj.gov/dca/divisions/dlgs/resources/fds.html.  Please distribute this LFN to each LGO. If you added any new LGOs for 2022, please be sure to give them their PIN along with the LFN. 

Local government officers can now file the FDS.  As a reminder, the statutory deadline for the FDS is April 30, 2022. The Board appreciates and recognizes the dedication of local government officers and employees during this time.

Thank you for your assistance in this process.

If you have questions that are not addressed in LFN 2022-05 (https://www.nj.gov/dca/divisions/dlgs/lfns/22/2022-05.pdf)  or LFN 2022-06 (https://www.nj.gov/dca/divisions/dlgs/lfns/22/2022-06.pdf), please see the Help resources at www.fds.nj.gov, e- mail LFB_FDS@dca.nj.gov, or call the Local Finance Board staff at 609-292-4537.

Return to Top

State Aid Certification - Local Finance Notice 2022-10 - 03/15/2022

On March 8, 2022, Governor Phil Murphy presented his proposed FY 2023 budget to the State Legislature. Under this budget, municipalities receiving Garden State Trust aid will receive less Garden State Trust Aid in support of their CY 2022 or FY 2023 budgets than they received in support of their prior year budgets.

Please review Local Finance Notice 2022-10 at https://www.nj.gov/dca/divisions/dlgs/resources/local_fin_notices.html for further details.

 

Return to Top

Annual ARP Project & Expenditure Reports for NEUs due April 30 - 03/14/2022

Non-Entitlement Units (NEUs) are required to submit their first annual ARP Project & Expenditure reports to U.S. Treasury by April 30, 2022.  The initial report will cover the period between March 3, 2021 and March 31, 2022, and includes project, obligation, and expenditure data, project demographics, subaward data, required programmatic data, and Civil Right compliance information.  NEU municipalities should start preparing their first Project and Expenditure Reports now. 

Prior to submitting the first Project and Expenditure Report, U.S. Treasury encourages all NEU recipients to access the Treasury Portal as soon as possible in order to confirm their accounts, designate LFRF reporting roles, and submit the required agreements and supporting documentation to Treasury.  The first step involves setting up an online account.  To access Treasury’s Portal for the first time and be designated for any reporting roles, new users must first register with Login.gov via the following link: https://portal.treasury.gov/compliance/s/.  Users who have previously registered through ID.me may continue to access Treasury’s Portal through that method.  The following link should be used if you have already registered through ID.me https://portal.treasury.gov/cares/s/slt.  Use of ID.me is not required for reporting.

Second, after account creation and verification, NEUs will be redirected to the State, Local, and Tribal Support portal to log in, confirm roles and provide LFRF information.  Use of Google Chrome is recommended for best site performance. Third, as part of LFRF award administration, each recipient must designate individuals to serve as its official points of contact for LFRF reporting to Treasury.  Each recipient will need to designate one or more individuals to serve the following roles: Account Administrator, Point of Contact for Reporting, and Authorized Representative for Reporting.

To assist recipients with logging into the Treasury Portal, an NEU User Guide available at https://home.treasury.gov/system/files/136/NEU-Non-UGLG-Agreements-and-Supporting-Documents.pdf will assist NEUs in confirming their reporting roles and provide the required documentation to Treasury.  U.S. Treasury has also posted recordings to assist recipients in Account Creation and Login (https://youtu.be/MS7EAO2uCs0) and User Roles (https://youtu.be/w7vbi94rVDI).

As explained in Local Finance Notice 2022-08, NEUs are reminded that all Project and Expenditure Reports filed with U.S. Treasury must also be submitted in pdf format to LFRF.Reporting@dca.nj.gov.  Please include the name of your municipality, along with its assigned municode, in the subject heading.

Return to Top

LFN 2022-05 Annual Financial Disclosure Statement Filing (LGE Represen - 03/09/2022

Please be advised that Local Finance Notice (LFN) 2022-05 has been issued and contains important information about the annual Financial Disclosure Statement (FDS) filing process for Local Government Entity Representatives for 2022.  LFN 2022-05 is available at: https://www.nj.gov/dca/divisions/dlgs/lfns/22/2022-05.pdf.

The FDS system is now open for roster updates with a deadline for completion set for April 1, 2022. During the roster update period Local Government Officers (LGOs) will not have access to file their 2022 FDS.  LGOs can file or amend their previous year's FDSs as needed. 

A separate Local Finance Notice (LFN 2022-06) will be released in the upcoming weeks for distribution to LGOs. The statutory deadline for LGO filing is April 30, 2022.  Please wait until LFN 2022-06 has been issued before informing LGOs to file.

If you have questions, please visit the Help resources at: www.fds.nj.gov, e-mail LFB_FDS@dca.nj.gov,  or call the Local Finance Board staff at 609-292-4537.

The Division will also be offering webinars that will cover how to manage the FDS roster, determine positions that are deemed LGOs, and who is required to file. A question and answer period will follow at the end of the webinar.  The free webinar is optional and designed to help Local Government Entity Representatives, especially new representatives, understand the FDS system.  Registration is on a first come, first serve basis. The webinar sessions will be recorded and available at: www.fds.nj.gov.  RMCs that attend the webinar will receive 1.5 contact hours for Ethics.

The webinars will be offered at the following times:

Monday March 14th at 2:00 PM EST

Tuesday March 15th at 10:00 AM EST

To register for the March 14th session: https://register.gotowebinar.com/register/8621047893814103820

To register for the March 15th session: https://register.gotowebinar.com/register/1421752519015558672

 

Return to Top

Local Finance Notice 2022-09: COVID-19 Utility Arrearages & Updated Ra - 03/08/2022

Before enforcing water, sewer, or electric arrearages accrued between March 9, 2020 and March 15, 2022, or allowing an existing tax lien owner to satisfy such arrearages, P.L. 2021, c. 317 requires a municipality, local authority, or other local unit to offer a residential ratepayer the opportunity to enter into an installment plan for satisfying the unpaid balance. Delinquent sewer charges accruing between March 9, 2020 and December 31, 2021 that had been sold at tax sale by January 1, 2022 are not affected. Municipalities and direct customer-billing local units operating water systems, wastewater treatment systems, and/or electric utilities must likewise update the ratepayer notices required to be issued to residential customers pursuant to P.L. 2021, c. 97.

Please review Local Finance Notice 2022-09, available at https://www.nj.gov/dca/divisions/dlgs/lfns/22/2022-09.pdf,

in its entirety for further critical details. An updated model residential ratepayer notice can be accessed at https://www.nj.gov/dca/divisions/dlgs/resources/misc_docs/Model%20COVID-19%20Ratepayer%20Relief%20Notice.docx.

Spanish and Korean translations of the model notice will follow shortly.

Return to Top

Implementation of P.L. 2021, c. 182 – Lead Based Hazards in Rental Hou - 03/01/2022

Please be advised that last July the Governor signed P.L. 2021, c. 182 into law. This Lead Law addresses lead based paint in rental housing , one of the biggest sources of lead exposure for children. The signing of this law marked a major step forward in our efforts to end childhood lead poisoning.

Specifically, this law pertaining to lead-based paint hazards, residential rental property, and establishing lead-based paint hazard programs was approved on July 22, 2021. The Act takes effect one year following the date of enactment, but the Department of Community Affairs, and municipalities, are authorized to take anticipatory actions necessary for the implementation of the Act. The full text of the act is available online at: https://www.njleg.state.nj.us/Bills/2020/PL21/182_.PDF.

The act imposes an obligation on municipalities that maintain permanent local agencies for the purpose of conducting inspections and enforcing laws, ordinances, and regulations concerning buildings and structures, to perform inspections of certain single-family, two-family, and multiple rental dwellings for lead-based paint hazards, at times specified in the Act. Municipalities that do not maintain such local agencies shall hire a certified lead evaluation contractor to perform such inspections.  A municipality shall permit dwelling owners/landlords to directly hire a certified lead evaluation contractor for this purpose. If lead-based paint hazards are identified, then the owner of the dwelling shall remediate the hazards through abatement or lead-based paint hazard control mechanisms.

As we get closer to the effective date of the Act, the Department will be providing further information on the requirements of the Act and how it is to be implemented. In the meantime, the Department encourages municipalities to begin to familiarize themselves with the requirements of the bill and to begin to prepare for implementation.

Any questions should be emailed to: LeadLaw21pL182@dca.nj.gov.  Municipal clerks are asked to provide this message to any departments that may be responsible for its implementation.

Return to Top

2021 Table of Equalized Value Amended per Tax Court - 02/08/2022

Dear Municipal Clerk:

The Division of Taxation is required by law to distribute copies of the 2021 Table of Equalized Valuations to the Commissioner of Education, Municipal Clerks of each municipality and the County Tax Administrators of each County Board of Taxation, as per P.L. 1954, Chapter 86, N.J.S.A. 54:1-35.1 and N.J.S.A. 54:51 A-4(c). To view a copy of the 2021 Table of Equalized Valuations as Amended by the Tax

Court of New Jersey, use the link below.   

NJ Division of Taxation - Table of Equalized Values(state.nj.us) https://www.state.nj.us/treasury/taxation/lpt/lptvalue.shtml

For questions please e-mail

Melissa.Gorman@treas.nj.gov

 

Thank you for your attention to this.

Return to Top

CY 2022 Transitional Aid Application Process - 02/01/2022

The Division has posted Local Finance Notice 2022-3

Municipal Clerks, please forward this notice to Elected Officials:

https://www.nj.gov/dca/divisions/dlgs/lfns/22/2022-03.pdf concerns the 2022 Transitional Aid Application Process for CALENDAR YEAR municipalities.

Transitional Aid is only available to communities experiencing extreme fiscal distress that would otherwise result in the municipality's inability to maintain essential services or pay debt service. If Transitional Aid is awarded, Transitional Aid program participants must comply with significant strictures and conditions including, but not limited to: the requirement to adopt a strict pay-to-play ordinance; the elimination of health care for all officers and employees other than those with full-time status; a ban on certain travel and other discretionary costs; requirements to obtains State approvals for hires as well as for certain contracts and initiatives; and the assignment of a Municipal Technical Advisor to assist the municipality in restoring fiscal health and maintaining program compliance.

Calendar Year municipalities intending to apply for Transitional Aid should carefully review LFN 2022-3 and the CY 2022 Transitional Aid Application (both available on the DLGS website) as soon as possible. Deadlines are rapidly approaching.

Please note that this application is for CALENDAR YEAR municipalities only. The application for FISCAL YEAR municipalities will be available later in the year.

Return to Top

Reminder to Update Municipal Contact List - 01/12/2022

This notice serves as a reminder that your Municipal Contact list updates are due no later than Monday, January 31, 2022.

As municipal roles change from year to year, we are requesting your assistance in updating your Municipal Contact List . Attached are instructions for your convenience.  A tutorial can also be found in the clerks document library. 

The Division of Local Government Services (DLGS) has expanded its capabilities through GovConnect News so that the DLGS may continue its communication outreach with local government officials.  GovConnect News provides up to date, important information such as newly issued Local Finance Notices, E-Government to Government (EGG) Notices, updates on recently signed legislation, as well as other important DLGS news, reminders, and dates. DLGS has added this important communication tool to include Mayors, Business Administrators, Public Works Managers, Qualified Purchasing Agents and Municipal Auditors. 

Once you have updated the Municipal Contact list, please email a pdf copy to Egg@dca.nj.gov.  Please advise the individuals that once these names are registered in the DLGS GovConnect Portal, they will each receive an authorization code along with instructions from EGG on how to set up and receive GovConnect News.

If you are a new municipal clerk, please update your e-mail address as the local government entity representative for the Financial Disclosure Statement (FDS) system and remember to contact the LFB by e-mail at LFB_FDS@dca.nj.gov.

If you have not registered for EGG Notices please email egg@dca.nj.gov with your contact information.  If you don't have this access you will not be able to update the Municipal Contact List.

Return to Top

Local Finance Notice 2021-24 -CY- Budget Matters - 12/01/2021

Local Finance Notice 2021-24, accessible at https://www.nj.gov/dca/divisions/dlgs/lfns/21/2021-24.pdf, explains Budget Matters for the upcoming CY 2022 budget season including the extension of certain dates as it pertains to budget, AFS and audit submission.

 

Return to Top


statewide: njhome | citizen | business | government | departments | search

Updated: 08/02/2022