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Municipal Clerk

09/21/2021   2022 Fire District Budget & Elections Guidance
09/13/2021   Model Statewide Municipal Electric Vehicle (EV) Ordinance
07/26/2021   CY 2021/FY 2022 State Aid Recapitulation Schedule
05/12/2021   Alcoholic Beverage Retail Licensee Clearance Certificates (Renewal)
04/29/2021   State Budget Reviews
04/06/2021   FY 2021 Local Recreation Improvement Grant
03/17/2021   American Rescue Plan Act of 2021
03/03/2021   CY2021 Transitional Aid Application Process
03/03/2021   State Aid Certification - Local Finance Notice 2021-05
02/12/2021   CY 2021 Budget Workbook - Office 365 Cloud-Based Technology
01/29/2021   CY 2021 Referendum Local Finance Notice 2021-03
01/29/2021   2020 Table of Equalized Value Amended per Tax Court
01/22/2021   Local Finance Notice LFN2020-14R
01/13/2021   Records Management Services
01/12/2021   Volunteer Fire Appropriations & LOSAP CY 2020 Annual CPI Adjustment
12/28/2020   CY2021 Budget Exstension
12/02/2020   FAST Updates
10/30/2020   LGEF Grant Program Reimbursement Workbook
10/30/2020   Best Practices Submission Deadline
10/19/2020   Local Finance Notice 2020-25

2022 Fire District Budget & Elections Guidance - 09/21/2021

Local Finance Notice 2021-16 addresses the CY2022 fire district budget process, including use of the FAST (Financial Automation Submission and Tracking) System for budget submission and other key updates.  The fire district budget now includes questions concerning municipal approval of both elected commissioner compensation and emergency appropriations by the district.  The Notice can be accessed at https://www.nj.gov/dca/divisions/dlgs/lfns/21/2021-16.pdf.

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Model Statewide Municipal Electric Vehicle (EV) Ordinance - 09/13/2021

TRENTON, NJ - The Murphy Administration took another step toward electrifying New Jersey's transportation sector today, unveiling a statewide municipal ordinance that makes it easier for people to drive electric by streamlining the local approval process for installing convenient and cost-effective charging infrastructure. The model ordinance, which provides minimum requirements and consistent guidance for electrification, is the result of legislation signed by Governor Phil Murphy in July and is effective immediately in each of the State's 565 municipalities.

This Model Statewide Municipal Electric Vehicle (EV) Ordinance published by DCA on September 1, 2021, was written with support from the Department of Environmental Protection (DEP) and Board of Public Utilities (BPU). The model ordinance will enable EV adoption among residents who can't charge at home and alleviate "range anxiety" by increasing the proximity of charging infrastructure and giving residents the confidence to drive electric.          

In accordance with the law, the model ordinance requires that Electric Vehicle Supply/Service Equipment (EVSE) and Make- Ready parking spaces be designated as a permitted accessory use in all zoning or use districts and establishes associated installation and parking requirements related to EVSE. The model ordinance is required to include the installation and parking requirements detailed in the law, as well as address installation, sightline, and setback requirements and other health-and safety-related specifications ("Reasonable Standards") for EVSE and Make- Ready parking spaces.

The model statewide ordinance is mandatory and becomes effective in all municipalities upon DCA publication. Municipalities are allowed to make changes to the "Reasonable Standards" portion of the ordinance through the normal ordinance amendment process, but may not change the parts of the ordinance that were required by the legislation (installation and parking requirements). For municipalities with existing EV ordinances, the statewide ordinance will supersede those requirements.

The intent of the model statewide ordinance is to ensure that municipalities are requiring installation of EVSE and Make- Ready parking spaces in a consistent manner and also to provide an ordinance that can be easily used by every municipality with no or minimal amendments by the municipality.

Electrifying New Jersey's transportation sector is critical to achieving the Murphy Administration's vital climate goals, including a transformation to 100 percent clean energy and an 80 percent reduction in the state's greenhouse gas emissions relative to 2006 levels. 

To learn more about the DCA Statewide EV Municipal Ordinance, visit https://www.nj.gov/dca/dlps/home/modelEVordinance.shtml

 

Notice sent to:  Municipal Clerks (Please forward to Planning/Zoning/Engineering and Construction Officials)

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CY 2021/FY 2022 State Aid Recapitulation Schedule - 07/26/2021

Dear Chief Financial Officer:

Local Finance Notice 2021-12 (https://www.nj.gov/dca/divisions/dlgs/lfns/21/2021-12.pdf) summarizes the state aid payment program for CY 2021 and SFY 2022 budgets. The state aid breakdown and amounts for each payment cycle on the dynamic Municipal Aid Recapitulation Schedule are posted on the Division of Local Government Services' website at http://www.nj.gov/dca/divisions/dlgs/resources/muni_stateaid.html. Please select "CY 2021/FY 2022 State Aid Recapitulation/Payment Schedule".  You will find the answers for many questions are covered in this Notice.  If you have additional questions, please call the Office of Financial Regulation and Assistance at (609) 292-4806.

 

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Alcoholic Beverage Retail Licensee Clearance Certificates (Renewal) - 05/12/2021

Dear Municipal Clerk:

The Alcoholic Beverage Retail Licensee Clearance Certificates (Renewal) have been updated for the 2021 - 2022 season.  As of today, Wednesday, May 12, 2021, you are able to view which renewals have been issued and ready for you to print to allow for renewal.

Be aware, you must have a renewal clearance in order to pass your resolution for the 2021 - 2022 year.  Should a licensee not have clearance, IMMEDIATELY contact the licensee and advise them you have not received their renewal clearance.

All of the licenses have been cleared except for the older licenses that were not cleared last year.

Please advise the licensee that they can either:

Contact the caseworker they are currently corresponding with at the New Jersey Division of Taxation or;

They can reach out via email to the ABC Licensing Unit at:  ABCclearance.Public@treas.state.nj.us

Statuses will not be discussed with the Clerks.

If you have a licensee that has transferred their license after December 31, 2020 and you have BOTH a Renewal Clearance in the name of the prior licensee AND an Alcoholic Beverage Retail Licensee Clearance Certificate (Transfer) to the current licensee in your possession, they are in compliance and can be renewed.

Should an active licensee obtain a renewal clearance and the final meeting before July 1, 2021 has passed, they must obtain an ad-interim to get them to the next meeting in order to continue to sell alcohol.

To view the list of licensees in your municipality and those cleared by Taxation, login to your myNJ/GovConnect account at http://Portal.NJ.Gov and click the "Annual ABC License Clearance" link located in the GovConnect Links section.  Here you will see all licensees that are clear or need to be cleared within your municipality.

NOTE: If you are a Municipal Clerk and Do Not have a User ID & Password for login to the myNJ/GovConnect website:

Please email your request for a "GovConnect Authentication Code" to: EGG@dca.state.nj.us

NOTE: If you are a Municipal Clerk and HAVE a User ID & Password and CAN login to myNJ/GovConnect but DO NOT HAVE THE LINK "Annual ABC License Clearance": 

Please email your request for a "GovConnect Authentication Code" to EGG@dca.state.nj.us

NOTE: If you are an ABC SECRETARY, and do not have access to the listing for your Municipality:

Please email ABCclearance.Public@treas.state.nj.us with information to set up your access.

 

Thank you,

 

ABC License Verification Unit

New Jersey Division of Taxation

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State Budget Reviews - 04/29/2021

Due to the large volume of public hearings scheduled in the month of May for CY 2021 municipal budgets, the state review process may not be completed by your scheduled public hearing date.  When a budget examiner is assigned to your municipality, the Chief Financial Officer will receive a notification via e-mail.  A municipality's public hearings must occur as scheduled and advertised, however, no action may be taken on the budget until the Division completes its budgetreview. This applies only to municipal budgets under state review.

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FY 2021 Local Recreation Improvement Grant - 04/06/2021

The Division of Local Government Services is pleased to announce that applications are now being accepted for FY 2021 Local Recreation Improvement Grants (LRIG). Governor Murphy has appropriated $2.5 million in the FY 2021 budget to this competitive grant program to help cover costs associated with updating community centers, playgrounds, pools, fields, walking or bicycle trails, rail trails, multi-sport courts, and recreational facilities; one-time personnel costs directly related to improvements; project development professional services costs; equipment costs including playground and recreation facilities equipment; and environmental remediation costs required to prepare recreation sites for use.

New Jersey counties, municipalities, and school districts are eligible to apply.

Applications must be submitted through the NJDCA SAGE Portal and are due no later than 5:00 P.M. EST on May 24, 2021.

Program Guidelines and detailed information about the FY 2021 LRIG Program is available at:

https://www.nj.gov/dca/dlgs/programs/lriggrants.html

 

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American Rescue Plan Act of 2021 - 03/17/2021

The federal American Rescue Plan Act of 2021, signed into law on March 11, 2021, was enacted to provide funding for COVID-19 pandemic response and recovery.  Among the elements of the Act is the Coronavirus Local Fiscal Recovery Fund.  The United States Department of Treasury will distribute Local Fiscal Recovery Fund proceeds directly to counties and to those municipalities classified as metropolitan cities under the Act.  Local Fiscal Recovery Fund proceeds for municipalities that are not classified as metropolitan cities under the Act will be distributed through the State, who will serve as an intermediary. 

The United States Department of Treasury is expected to issue further regulations and/or guidance on how local governments can use these funds; once issued the Division of Local Government Services will in turn issue guidance.  As it is uncertain when the U.S. Treasury will issue regulations or guidance, the current budget introduction and adoption dates for municipalities and counties will not be extended. 

The American Rescue Plan Act of 2021 can be accessed at https://www.congress.gov/bill/117th-congress/house-bill/1319/text.  The Coronavirus Local Fiscal Recovery Fund can be found at Subtitle M. Section 9901 under Section 603.

 

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CY2021 Transitional Aid Application Process - 03/03/2021

The Division has posted Local Finance Notice 2021-6

Municipal Clerks, please forward this notice to Elected Officials:

https://www.nj.gov/dca/divisions/dlgs/lfns/21/2021-06.pdf concerns the 2021 Transitional Aid Application Process for CALENDAR YEAR municipalities.

Transitional Aid is only available to communities experiencing extreme fiscal distress that would otherwise result in the municipality's inability to maintain essential services or pay debt service. If Transitional Aid is awarded, Transitional Aid program participants must comply with significant strictures and conditions including, but not limited to: the requirement to adopt a strict pay-to-play ordinance; the elimination of health care for all officers and employees other than those with full-time status; a ban on certain travel and other discretionary costs; requirements to obtains State approvals for hires as well as for certain contracts and initiatives; and the assignment of a Municipal Technical Advisor to assist the municipality in restoring fiscal health and maintaining program compliance.

Calendar Year municipalities intending to apply for Transitional Aid should carefully review LFN 2021-6 and the CY2021 Transitional Aid Application (both available on the DLGS website) as soon as possible. Deadlines are rapidly approaching.

Please note that this application is for CALENDAR YEAR municipalities only. The application for FISCAL YEAR municipalities will be available later in the year.

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State Aid Certification - Local Finance Notice 2021-05 - 03/03/2021

On February 23, 2021, Governor Phil Murphy presented his proposed FY 2022 budget to the State Legislature. As set forth in the proposed budget, no municipality is slated to receive less total State formula aid in support of its CY 2021 or FY 2022 budget than it received in support of its prior year budget.

Please review Local Finance Notice 2021-05 at https://www.nj.gov/dca/divisions/dlgs/resources/local_fin_notices.html for further details.

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CY 2021 Budget Workbook - Office 365 Cloud-Based Technology - 02/12/2021

CY 2021 Budget Workbook - Office 365 Cloud-Based Technology

With the CY 2021 budget preparation underway, many municipalities and counties may be using Office 365 Cloud-based technology for conducting business remotely or may have installed Office 365 features on working desktops. Users utilizing Office 365 cloud-based technology may experience a loss of the macro features built in the DLGS issued Excel budget workbook.

 

The following instructions ensure that macro features contained in the Excel budget workbook work properly when using Office 365 Cloud-Based Technology.

 

  1. Download Excel Budget Workbook from the DLGS website, open the file and save on your local computer. Users may save to a network drive if the network drive is not attached to the Office 365 cloud. All data entry into the workbook must be saved on the local computer or network drive. (Do not attempt to edit the workbook by directly working and saving data entry from the cloud as the workbook macros do not work in this environment).

 

  1. Upon completion of data entry and saving to the local computer or network drive, user can upload the Excel-based budget workbook to Office 365 cloud for storage and accessibility. If the user chooses to only work on a desktop and want to continue working remotely, the user may email the Excel-based budget workbook to themselves and continue working offline.

 

  1. Repeat steps 1 and 2 until the Excel-based budget workbook is complete.

 

 

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CY 2021 Referendum Local Finance Notice 2021-03 - 01/29/2021

Local Finance Notice 2021-03, accessible at https://www.nj.gov/dca/divisions/dlgs/lfns/21/2021-03.pdf, is guidance regarding 2021 Levy and Appropriation Cap Referendum procedures. Please review the Notice for further details.

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2020 Table of Equalized Value Amended per Tax Court - 01/29/2021

Dear Municipal Clerk: 

The Division of Taxation is required by law to distribute copies of the 2020 Table of Equalized Valuations to the Commissioner of Education, Municipal Clerks of each municipality and the County Tax Administrators of each County Board of Taxation, as per P.L. 1954, Chapter 86, N.J.S.A. 54:1-35.1 and N.J.S.A. 54:51 A-4(c). To view a copy of the 2020 Table of Equalized Valuations as Amended by the Tax Court of New Jersey, use the link below.  

 NJ Division of Taxation - Table of Equalized Values (state.nj.us) https://www.state.nj.us/treasury/taxation/lpt/lptvalue.shtml 

For questions please e-mail Melissa.Gorman@treas.nj.gov.

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Local Finance Notice LFN2020-14R - 01/22/2021

LFN 2020-14R replaces LFN 2020-14 issued on 6/24/2020.

Pursuant to N.J.S.A. 40A:11-3(c) and 18A:18A-3(b), the State Treasurer has exercised her authority to adjust bid thresholds for contracting units subject to the Local Public Contracts Law and the Public School Contracts Law. These adjustments become effective on July 1, 2020. The maximum bid threshold has been increased from $40,000 to $44,000 for contracting units that have appointed a Qualified Purchasing Agent and avail themselves of the related higher bid threshold pursuant to N.J.S.A 40A:11-3 and 18A:18A-3.   Pursuant to N.J.S.A 52:15C-10(d), the Office of the State Comptroller, after consultation with the Department of the Treasury, has also exercised its statutory authority to adjust the threshold amounts for reporting set forth in N.J.S.A 52:15C-10 (a) and (b).

Please review Local Finance Notice 2020-14R, available at https://www.nj.gov/dca/divisions/dlgs/lfns/20/2020-14R.pdf, for further information concerning the new public bidding thresholds and State Comptroller contract reporting thresholds. A listing of all contracting thresholds, including the current prevailing wage thresholds for municipal public works contracts, is available at: https://www.nj.gov/dca/divisions/dlgs/programs/lpcl_docs/Contracting%20Threshold%20Tables.pdf

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Records Management Services - 01/13/2021

The Division of Revenue and Enterprise Services (DORES), Records Management Services (RMS) offers records management services to local government agencies. Our services include records and forms analysis, records storage, image processing consultations and assistance with image processing system registration. Dedicated to delivering the highest quality services in the most efficient manner possible, DORES RMS is now offering online, real-time consultations to local government agencies throughout New Jersey.

If your agency is experiencing problems managing public records or needs guidance on a particular records management topic or practice, please contact DORES RMS to schedule a meeting at: https://www.state.nj.us/treasury/assets/contact/revenue/contact-revenue-rms.shtml.

Notice has been sent to: Municipal & County Clerk's. Clerk's please forward notice to Chief Administrative Officer

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Volunteer Fire Appropriations & LOSAP CY 2020 Annual CPI Adjustment - 01/12/2021

Local Finance Notice 2021-01, accessible on the DLGS website at https://www.nj.gov/dca/divisions/dlgs/lfns/21/2021-01.pdf provides municipalities and fire districts administering a Length of Service Awards Program (LOSAP) with information on LOSAP award increases and the annual cost of living adjustment to the maximum LOSAP award amounts.  For LOSAPs with automatic annual cost of living adjustments, the CY2020 CPI adjustment (for use in CY2021) is 0.8% for Municipal LOSAPs with a maximum LOSAP award of $1,718; and 2.6% for Fire District LOSAPs with a maximum LOSAP award of $1,787.
 
For CY 2021/SFY2022 and CY2022/SFY2023 municipal budgets, the DLGS Director has increased to $156,064.00 the annual cap on municipal appropriations to volunteer fire companies or fire districts.  In any municipality with more than three volunteer fire companies or fire districts, the governing body may appropriate an additional $50,000 annually for each additional company or fire district.  Please review Local Finance Notice 2020-02 at https://www.nj.gov/dca/divisions/dlgs/lfns/21/2021-02.pdf for further details.

Notice has been sent to:  Municipal CFOs; Municipal Clerks; Fire District Officials; Auditor Listserv

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CY2021 Budget Exstension - 12/28/2020

FAST Updates:

2021 County Budgets

The Division of Local Government Services is pleased to announce that Counties will submit their CY2021 budgets through FAST. All Counties are required to enter their data into the Division's standardized Excel workbook budget template. Upon completion of the county budget workbook, each county shall upload and submit the completed and certified document to the Division through that county's FAST portal budget record.

The provided workbook must be used exclusively. No user generated excel workbook will be accepted. All formulae and codes are standardized and secured within the authorized workbook to assure complete and accurate transmission through FAST. From the standardized workbook, data can be directly mapped into the FAST database. This facilitates review, certification, and analysis of the submitted information.

The Budget module within FAST contains two tabs: 1. Upload Budget and 2. Submit for Review. Users must save the completed Introduced Budget and Adopted files using the following naming conventions: <<municode>>_introbudget_2021 and <<municode>>_adoptbudget_2021, respectively. On the Upload Budget tab, users will select the Choose File button, browse their files, and select the completed, standardized Excel workbook. Upon successful upload, users must click the Save button.

Users are also required to upload through FAST all supporting documentation and other files normally transmitted to the Division through as part of the Budget examination process. After uploading the completed and certified Budget document, the Chief Financial Officer is required to enter the Submit for Review tab and select the submit button to transmit the completed Introduced or Adopted budget to the Division. This step is required to complete filing with the Division. Only the Chief Financial Officer for each local unit will have access to this tab because they are the only individual authorized to submit the Budget to the Division. Following submission, the CFO will be sent a confirmation email acknowledging successful submission to the Division.

Counties are also required to submit 1 paper copy of the introduced budget to the Division.

For further instructions regarding completion of the County Budget, please visit the Divisions FAST website: https://www.nj.gov/dca/divisions/dlgs/fast.html.

2021 Municipal Budgets

Updated 2021 Municipal Budget workbooks are currently available on the FAST website and in the FAST portal for Municipalities. Users are required to utilize the new 2021.0 version workbook because they contain updated formulae and key metrics. Users may use the copy and paste-special value function to transfer PY data from the previous year Budget to the 2021.0 sheet, if desired.

For further instructions regarding completion of the Municipal Budget, please visit the Division's FAST website: https://www.nj.gov/dca/divisions/dlgs/fast.html.

 

2020 Municipal and County Annual Financial Statements Updated 2020 Annual Financial Statement workbooks for Counties and Municipalities are currently available on the FAST website and in the FAST portal. Users are required to utilize the new version 2020.0 workbooks because they contain updated formulae and key metrics. Users may use the copy and paste-special value function to transfer PY data from the previous year AFS to the 2020.0 sheet, if desired.

For further instructions regarding completion of the Annual Financial Statement, please visit the Division's FAST website: https://www.nj.gov/dca/divisions/dlgs/fast.html.

2020 Municipal and County Annual Debt Statements The 2020 Annual Debt Statement records are currently available in the FAST portal for Counties and Municipalities to input the required data.

Chief Financial Officers must submit their Annual Debt Statements in the FAST portal to the Division of Local Government Services by January 31, 2020.

For further instructions regarding completion of the Annual Debt Statement please visit the Division's FAST website: https://www.nj.gov/dca/divisions/dlgs/fast.html.

 

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FAST Updates - 12/02/2020

FAST Updates:

2021 County Budgets

The Division of Local Government Services is pleased to announce that Counties will submit their CY2021 budgets through FAST. All Counties are required to enter their data into the Division's standardized Excel workbook budget template. Upon completion of the county budget workbook, each county shall upload and submit the completed and certified document to the Division through that county's FAST portal budget record.

The provided workbook must be used exclusively. No user generated excel workbook will be accepted. All formulae and codes are standardized and secured within the authorized workbook to assure complete and accurate transmission through FAST. From the standardized workbook, data can be directly mapped into the FAST database. This facilitates review, certification, and analysis of the submitted information.

The Budget module within FAST contains two tabs: 1. Upload Budget and 2. Submit for Review. Users must save the completed Introduced Budget and Adopted files using the following naming conventions: <<municode>>_introbudget_2021 and <<municode>>_adoptbudget_2021, respectively. On the Upload Budget tab, users will select the Choose File button, browse their files, and select the completed, standardized Excel workbook. Upon successful upload, users must click the Save button.

Users are also required to upload through FAST all supporting documentation and other files normally transmitted to the Division through as part of the Budget examination process. After uploading the completed and certified Budget document, the Chief Financial Officer is required to enter the Submit for Review tab and select the submit button to transmit the completed Introduced or Adopted budget to the Division. This step is required to complete filing with the Division. Only the Chief Financial Officer for each local unit will have access to this tab because they are the only individual authorized to submit the Budget to the Division. Following submission, the CFO will be sent a confirmation email acknowledging successful submission to the Division.

Counties are also required to submit 1 paper copy of the introduced budget to the Division.

For further instructions regarding completion of the County Budget, please visit the Divisions FAST website: https://www.nj.gov/dca/divisions/dlgs/fast.html.

2021 Municipal Budgets

Updated 2021 Municipal Budget workbooks are currently available on the FAST website and in the FAST portal for Municipalities. Users are required to utilize the new 2021.0 version workbook because they contain updated formulae and key metrics. Users may use the copy and paste-special value function to transfer PY data from the previous year Budget to the 2021.0 sheet, if desired.

For further instructions regarding completion of the Municipal Budget, please visit the Division's FAST website: https://www.nj.gov/dca/divisions/dlgs/fast.html.

 

2020 Municipal and County Annual Financial Statements Updated 2020 Annual Financial Statement workbooks for Counties and Municipalities are currently available on the FAST website and in the FAST portal. Users are required to utilize the new version 2020.0 workbooks because they contain updated formulae and key metrics. Users may use the copy and paste-special value function to transfer PY data from the previous year AFS to the 2020.0 sheet, if desired.

For further instructions regarding completion of the Annual Financial Statement, please visit the Division's FAST website: https://www.nj.gov/dca/divisions/dlgs/fast.html.

2020 Municipal and County Annual Debt Statements The 2020 Annual Debt Statement records are currently available in the FAST portal for Counties and Municipalities to input the required data.

Chief Financial Officers must submit their Annual Debt Statements in the FAST portal to the Division of Local Government Services by January 31, 2020.

For further instructions regarding completion of the Annual Debt Statement please visit the Division's FAST website: https://www.nj.gov/dca/divisions/dlgs/fast.html.

 

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LGEF Grant Program Reimbursement Workbook - 10/30/2020

A county or municipality qualifying for the Local Government Emergency Fund (LGEF) Program, upon the Division of Local Government Services approving its application, must make a separate request to the Division for reimbursement of eligible costs. The attached standard Excel-based workbook must be used by each county and municipality seeking reimbursement under the Program. Each expense category tab must list the eligible costs and submitted with each expense category's required supporting documentation. The Excel based workbook is also available on the LGEF webpage at https://www.nj.gov/dca/divisions/dlgs/programs/lgef.html.

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Best Practices Submission Deadline - 10/30/2020

Please be advised that the deadline for municipalities to submit the 2020 Best Practices Inventory is extended to COB Thursday November 5. Please review Local Finance Notice 2020-20, accessible at https://www.nj.gov/dca/divisions/dlgs/lfns/20/2020-20.pdf, for further details on completing the Inventory.

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Local Finance Notice 2020-25 - 10/19/2020

Local Finance Notice 2020-25, accessible at https://www.nj.gov/dca/divisions/dlgs/lfns/20/2020-25.pdf, explains recently enacted legislation pertaining to property tax collection, tax appeal refunds, and the waiver of interest and lien enforcement for certain delinquent water and sewer utility payments during emergency circumstances. Please review the Notice for further details.

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Updated: 09/21/2021