The US Property & Fiscal Office (USPFO) receives and accounts for all funds and property of the United States in the possession of the New Jersey National Guard, and ensures that Federal funds are obligated and expended in conformance with applicable statutes and regulations. Makes returns and reports on Federal funds and property as directed by the Chief, National Guard Bureau (NGB) and the appropriate Service Secretary.
US Property & Fiscal Officer
COL Charles McDonald currently serves as the United States Property and Fiscal Officer (USP&FO) for New Jersey where he is responsible to receive and account for all funds and property of the United States government in the possession of the New Jersey National Guard (NJNG). He is to ensure federal funds are obligated and expended in conformance with applicable statutes and regulations, and report on federal funds and property as directed by the Chief, National Guard Bureau and the appropriate service secretary. COL McDonald is to advise and assist the Army (ARNG) and Air National Guard (ANG) units/activities within the New Jersey to ensure federal property is used in accordance with Department of the Army or Air Force directives as implemented by the Chief, NGB.
COL McDonald directs the functional management of the six departments within the USP&FO: Financial Management, Services and Supplies, Purchasing and Contracting, Grants and Agreements, Data Processing Center, and Internal Review. He ensures accountability of federal funds and property, and facilitates mobilization support/transition. Additional responsibilities include: Small Business Advocate, Grants Officer, Transportation Officer, Payroll Certifying Officer, and Audit Focal point. In coordination and collaboration with the ARNG and ANG Staff Directors, and Commanders and Staff of the New Jersey National Guard, he focuses on how NGB and the NJNG can improve and achieve effective oversight and execution of federal resources.
The Internal Review Division conducts comprehensive statewide reviews of activities, organizations, programs, procedures, and systems providing an independent evaluation for The Adjutant General (TAG), The United States Property and Fiscal Officer, Commanders, and the units of the Army and Air National Guard.
Data Processing Center
The USPFO Data Processing Center (DPC) is a service directed organization that maintains common core databases, the Federal Database of Record, and provides timely, reliable, secure automated data processing and data communications services in direct support of the United States Property and Fiscal Officer’s Federal Statutory Responsibilities of property and financial accountability.
Additionally, the USPFO Data Processing Center, utilizing system administration, database administration, and program analysis, provides automation support to The Adjutant General and the entire NJ Army National Guard.
The Comptroller Division, headed by the Financial Manager (Comptroller) directs and coordinates budget management, finance and accounting services and military & civilian payroll processing. They provide staff coordination, administration and technical advice for activities relating to financial management. The Comptroller Division consists of the Budget Branch, Fiscal Accounting Branch, and the Pay and Examination Branch.
Purchasing and Contracting
The Purchasing and Contracting Division (P&C) procures supplies and services not available through MILSTRIP but which are required by units. P&C has the responsibility to obtain these goods or services at a fair and reasonable price while meeting the government's minimum requirements.
Supply and Services Division
The Supply and Services Division is responsible to request, receive, store, distribute, dispose of, and account for all federal property to the Stock Control Branch, Transportation Branch, the Storage and Distribution Branch and the Property Management Branch.
Grants Officer Representative
The Management and Program Analyst for Master Cooperative Agreements Serves as USPFO'S principal authority and subject matter expert on Grants and Agreements. A centralized point of contact for State Federal Agreements for services requested. This is to ensure compliance with statutes, regulations, and directives.
Principles of Ethical Conduct for Government Employees
Public service is a public trust, requiring employees to place loyalty to the Constitution, the laws and ethical principles above private gain.
Employees shall not hold financial interests that conflict with the conscientious performance of duty.
Employees shall not engage in financial transactions using nonpublic Government information or allow the improper use of such information to further any private interest.
Accept Monetary Value
An employee shall not, except as permitted by further regulation, solicit or accept any gift or other item of monetary value from any person or entity seeking official action from, doing business with, or conducting activities regulated by the employee's agency, or whose interests may be substantially affected by the performance or nonperformance of the employee's duties.
Employees shall put forth honest effort in the performance of their duties.
Employees shall not knowingly make unauthorized commitments or promises of any kind purporting to bind the Government.
Employees shall not use public office for private gain.
Employees shall act impartially and not give preferential treatment to any private organization or individual.
Conserve Federal Property
Employees shall protect and conserve Federal property and shall not use it for other than authorized activities.
Conflict with Official Government Duties
Employees shall not engage in outside employment or activities, including seeking or negotiating for employment, that conflict with official Government duties and responsibilities.
Employees shall disclose waste, fraud, abuse, and corruption to appropriate authorities.
Employees shall satisty in good faith their obligations as citizens, including all just financial obligations, especially those such as Federal, State, or local taxes that are imposed by law.
Adhere to All Laws and Regulations
Employees shall adhere to all laws and regulations that provide equal opportunity for all Americans regardless of race, color, religion, sex, national origin, age, or handicap.
Avoid Violating the Law
Employees shall endeavor to avoid any actions creating the appearance that they are violating the law or the ethical standards set forth in this part. Whether particular circumstances create an appearance that the law or these standards have been violated shall be determined from the perspective of a reasonable person with knowledge of the relevant facts.