2017 Mayor Contact Information (MCL Update) - 01/04/2017
The Division of Local Government Services would like to thank the Municipal Clerks who have updated their Mayor's contact information for 2017. For those who have not, please remember that the Mayor information provided through your Municipal Contact List (MCL) is critical for use by many State agencies, the SAGE grant system (System for Administering Grants Electronically) and annual publication of the DCA Mayor's Directory. An UPDATE or CONFIRMATION of your 2017 Mayor’s Contact Information will require minimal time and should be submitted by January 31, 2017. If your Mayor information has not changed from 2016, you must still submit a CONFIRMATION of the information listed in your MCL for 2017. If you need assistance with updating the MCL form, please e-mail the GovConnect Helpdesk at EGG@dca.state.nj.us.
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CY2016/SFY2017 Municipal Best Practices - 09/23/2016
The State's Fiscal Year 2017 Appropriations Act (P.L. 2016, c.10) requires the Division of Local Government Services ("Division") to issue a Best Practices Inventory to be completed by each municipality. As in previous years, the maximum amount of aid that is subject to being withheld by the Division is the full amount of the final aid payment (December 1 for Calendar Year municipalities). The Best Practices Inventory can be accessed online located under CY2016/SFY2017 Program. Local Finance Notice 2016-13 provides further information concerning Best Practices. Municipalities operating on a CALENDAR YEAR or TRANSITION FISCAL YEAR (SFY reversions) must return their completed Inventory to the Division by Friday, October 21, 2016. Those municipalities operating on STATE FISCAL YEAR budgets must return their completed Inventory by Friday, April 7, 2017. Completion and filing instructions are included in an Appendix to Local Finance Notice 2016-13.
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2016 Financial Disclosure Statement Reminder - 09/01/2016
The deadline for filing the 2016 Financial Disclosure Statement passed on April 30, 2016. A significant percentage of the local government officers listed on the rosters have successfully filed their forms and met their filing requirement. However, there remain a number of individuals in various local governments who have not completed the filing process. Be advised that the Local Finance Board will begin enforcing the filing requirement shortly. Municipal Clerks should review their entity’s roster and determine if there are any active non-filers for 2016. To view the roster, login as the Entity Representative and click on “Reports.” You can export your roster by selecting the “Export” button (floppy disk icon) and then view your roster as a PDF or Excel document. Please double-check your roster to make sure that only those LGOs who are required to file are listed on the roster (per the Office of the Attorney General’s advice referenced in LFN 2016-07). Please review the roster to ensure that it properly includes the appropriate ACTIVE local government officers. Any individual named on the local government entity’s roster and listed as ACTIVE who has not filed the FDS will be determined to be in violation of the filing requirement contained in the Local Government Ethics Law, N.J.S.A. 40A:9-22.6 and will be issued a Notice of Violation. A violation of the Local Government Ethics Law carries with it a fine in an amount between $100 and $500.
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Shared Services: REVISED Cover Sheet - 05/09/2016
Municipal Clerks are reminded that as their communities enter into new shared service agreements they are required to forward a copy of the executed agreement to the Division of Local Government Services. This filing is required pursuant to N.J.S.A. 40A:65-4, the Uniform Shared Services and Consolidation Act. Renewals or expansions of current agreements should also be forwarded to the Division. It is preferred that the Lead Agency submit the filing electronically in PDF format to EGG@dca.state.nj.us. Hard copies should be mailed to the Division of Local Government Services at PO Box 803, Trenton, NJ 08625-0803, Attention Shared Services. All submissions must include the Shared Services Cover Sheet (Shared_Service_Cover_05-2016) which can be found in the Clerk Document Library.
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