A DCF contract supported in whole or part by a federal grant references the Federal Budget Fiscal Year (BFY), the Catalog of Federal Domestic Assistance (CFDA) number, and the date of the corresponding Notice of Award Letter from the Federal grantor. 

Information about the federal grant identified in your contract is accessible at: Active Federal Grants Awards  

Contractors who are subrecipients of DCF federal grant funding must administer their federal grant funds in accordance with documents, federal policies, and circulars that recipients or subrecipients of federal grants should read and understand. 

A summary of this information with links to the sources is accessible at: Information for Federal Grantees 

A DCF contractor that provides services funded with at least one federal grant will receive an annual email request to complete a Risk Assessment.  The answers provided on this self-assessment questionnaire assist DCF in its determination of a federal grant subrecipient's risk of noncompliance with State and Federal statutes, regulations, and the terms and conditions of the subaward in compliance with 2 CFR §200.331 (b). 
 
The Risk Assessment may be previewed at: Risk Assessment Tool for Federal Grant Subrecipients   

Subrecipients that provide services funded, in whole or in part, by a federal grant, must comply with all Terms and Conditions that apply to the specific award. Important program specific requirements include: 

Family Violence Prevention and Services Act (FVPSA) Program Awards 
As part of federal compliance, all federally funded grant recipients must ensure their program websites align with the following guidelines: 

• Remove any ACF, HHS, FVPSA, FYSB logos from your website. 

• Add a disclaimer clarifying the relationship between your website and federal agencies. For example: 

This website is supported by Grant Number [xyz] from the [ACF Office/Program] within the Administration for Children and Families, a division of the U.S. Department of Health and Human Services. Neither the Administration for Children and Families nor any of its components operate, control, are responsible for, or necessarily endorse this website (including, without limitation, its content, technical infrastructure, and policies, and any services or tools provided). The opinions, findings, conclusions, and recommendations expressed are those of the author(s) and do not necessarily reflect the views of the Administration for Children and Families and the [ACF Office/Program]. 

Please implement these updates as needed. 

Civil Rights Requirements Associated with OJP Awards 

A DCF contractor that provides services funded by at least one United States Department of Justice (DOJ) grant must comply with the federal Office of Justice Program (OJP) guidelines regarding the civil rights laws that apply to every OJP award, and on the nondiscrimination provisions that apply to some OJP awards. DOJ’s Office of Civil Rights (OCR) provides information and resources for recipients and subrecipients on its website https://www.ojp.gov/program/civil-rights-office/home.  

DOJ specific requirements that apply to some or all service providers as well as their current and prospective employees, clients, and any intended beneficiaries of their services include, but are not limited to, the following: 

Notice of Nondiscrimination: Pursuant to 28 CFR 42.106(d), each subrecipient that receives funding from the Department of Justice must provide notification to its employees, prospective employees, beneficiaries, and prospective beneficiaries that the subrecipient does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, gender identity, disability, age, or other protected category; and that it does not retaliate against persons who file a discrimination complaint or lawsuit, who complain to the state administering agency or the subrecipient about discrimination; or who participate in a discrimination proceeding, such as being a witness in a complaint investigation or lawsuit. 

Procedures for Receiving Discrimination Complaints: Subrecipients must either: establish their own separate, independent grievance procedures, OR establish a written policy that state that it will send discrimination complaints, especially complaints from beneficiaries, to the Department of Children and Families (DCF), the New Jersey Division on Civil Rights (NJDCR), or the Office for Civil Rights (OCR). Additional information about DCF’s grievance procedures is provided in DCF’s policy, Title II of the Americans with Disabilities Act: Accommodation of Clients with Disabilities, available at https://dcfpolicy.nj.gov/api/policy/download/DCF-III-B-1-200.pdf.  

The established grievance procedures or written policy described above must include notification that discrimination complaints from either employees or beneficiaries of a subrecipient may be forwarded either to the Department of Children and Families (DCF), the New Jersey Division on Civil Rights (NJDCR), or the Office for Civil Rights (OCR). The notification must also include the following information about how and where discrimination complaints from employees, prospective employees, beneficiaries, and prospective beneficiaries may be submitted.

DCF 
Complaints may be submitted to the ADA Title II Coordinator via email or mail:  
New Jersey Department of Children and Families 
Office of Legal Affairs, ADA Title II Coordinator 
50 East State Street, 4th Floor PO Box 717 
Trenton, NJ 08625 
Email: ADATitle2@dcf.nj.gov  

NJDCR 
Complaints can be submitted to NJDCR using the NJ Bias Investigation Access System (NJBIAS). To request information or assistance, call 1. 833.NJDCR4U (833-653-2748) or email NJDCR4U@njcivilrights.gov  

OCR 
Complaints may be filed online or by submitting a Complaint Verification Form and Identity Release Statement to: AskOCR@usdoj.gov or: 
Office for Civil Rights 
Office of Justice Programs 
U.S. Department of Justice 
999 N. Capitol Street, NE 
Washington, DC 20531 

OCR Civil Rights Training: OCR offers online training, consisting of six segments and self-tests, to provide recipients and subrecipients an overview of applicable nondiscrimination laws and the general civil rights obligations that are tied to grants awarded by the Justice Department. The online training for grantees is available at: https://www.ojp.gov/program/civil-rights/video-training-grantees/overview.  

Limited English Proficiency Obligations: Subrecipients must also take reasonable steps to provide to persons of limited English proficiency meaningful access to services or benefits. Information on LEP obligations can be found at www.lep.gov. 

Adverse Findings of Discrimination: Each subrecipient must submit to the Department of Children and Families or the Office for Civil Rights any adverse findings of discrimination issued within the past three years based on race, color, national origin, sex, or religion from a federal or state court or federal or state administrative agency after a due process hearing. 

Designated Coordinator: Subrecipients must designate a coordinator to handle discrimination complaints and adopt grievance procedures, if required to do so under Section 504 of the Rehabilitation Act, the Americans with Disabilities Act, or Title IX of the Education Amendments. A designated Section 504 Coordinator is required if the subrecipient has fifty or more employees and receives federal financial assistance from the Department of Justice of $25,000. DCF encourages subrecipients to have a coordinator in place not only for disability and sex complaints, but also for complaints of race, color, national origin, religion, and age discrimination, as well as for retaliation complaints. 

To submit questions about federal grants that were not answered after your review of the above information email: DCF.ASKGRANTS@dcf.nj.gov