Official Site of The State of New JerseyTraining Providers
Intelligrants (IGX) is the system of record for training providers.
As a training program provider, you may have questions about data collection requirements, Eligible Training Provider List (ETPL) listing, and how the Department of Labor deals with Quality Assurance. You can find answers to your questions here.
If you don't see your answer, please reach out to us at IGXhelp@dol.nj.gov and we will do our best to help you out.
The Eligible Training Provider List (ETPL) as envisioned by state and federal law, is critical to ensure that the highest level of training services is available to the citizens of New Jersey. The Workforce Innovation and Opportunity Act (WIOA) provides that participants in need of training services to enhance their job readiness or career pathway may access career training through a list of state‐approved training providers and their state‐approved training programs, known as the ETPL. The ETPL is essential not only to the workforce system, but to all New Jerseyans making an informed customer choice about available training opportunities. All programs listed on the ETPL can be found in the New Jersey Training Explorer.
INSTRUCTIONS TO REGISTER YOUR ORGANIZATION AND PROGRAMS ON THE INTELLIGRANTS (IGX) SYSTEM
IGX Manual for New Jersey’s Eligible Training Providers
INTELLIGRANTS (IGX) ETPL PROVIDER TRAININGS:
Provider IGX Open-Office Session (5/11/2023)
ORI Provider Open House (6/12/2023)
ORI Provider Open House (7/10/2023)
New Jersey State law (C:34:1A‐86) mandates the collection and display of specific provider and program performance data on the Consumer Report Card. The student record data submitted by providers populates the Consumer Report Card (CRC). The Consumer Report Card was restructured in July 2021 as the Quality Assurance Scorecard measuring equity in training and employment outcomes for labor market demand, education and training, employment and wage outcomes, and financial impact. The quality assurance scorecard aims to add a critical layer of consumer protection for NJ’s current and future students and encourage a culture of continuous program quality and improvement for NJ’s eligible training providers.
The CRC allows students to search for information and program outcomes for training providers. The search results provide information on the various programs offered by each approved training provider and allow the user to compare programs and providers based on information such as the location and length of training, the costs and any special services that may be offered, as well employment outcomes and student comments.
For answers to ETPL frequently asked questions, click here.
New Jersey Department of Labor and Workforce Development (NJDOL) requires all Private Career Schools are required to be on the ETPL. All Private Career Schools and programs listed on the ETPL are required to submit reports into the NJDOL Intelligrants (IGX) system.
The Private Career School initial application must be completed by any business enterprise that does business in New Jersey and recruits adult students from the public; charges tuition and/or fees; offers instruction to a group or groups of four or more adult students at one time; and offers preparatory instruction for entry-level employment or for upgrading in a specific occupational field. The Initial Application for a Private Career School includes the ETPL application. There is no need to complete an additional application to be on the ETPL.
The Private Career School Renewal Application must be completed every two years by all approved private career schools and submitted no later than 90 calendar days prior to the expiration date of each school's current Certificate of Approval. Failure to submit this application within the prescribed 90 days may result in a lapse in approval to provide training.
FOR INSTRUCTIONS TO REGISTER YOUR ORGANIZATION AND PROGRAMS ON THE INTELLIGRANTS (IGX) SYSTEM
IGX Manual for New Jersey’s Eligible Training Providers
INTELLIGRANTS (IGX) PCS PROVIDER TRAININGS:
Provider IGX Open-Office Session (5/11/2023)
ORI Provider Open House (6/12/2023)
ORI Provider Open House (7/10/2023)
Where can I find regulatory information regarding private career school approval in New Jersey?
Click here (PDF) to download a copy of New Jersey Administrative Code Title 12, Chapter 41 (N.J.A.C. 12:41).
New Jersey Administrative Code for the Eligible Training Provider List and Private Career Schools
N.J.A.C. Title 12 Chapter 41 (PDF)
Dept. of Education N.J.A.C. Title 6A, Chapter 19, Subchapter 7 (PDF)
What certifications do I need to keep updated to ensure compliance throughout my approval period?
All PCS' must maintain the following up-to-date materials:
- Tuition performance bond
- Professional liability insurance
- Fire certificate (for in-person instruction locations only)
- Health certificate (if applicable)
- Lease (if school is rented)
What information am I required to upload into my Intelligrants (IGX) account to ensure compliance throughout my approval period?
- Quarterly list of SSNs of all New Jersey students who entered and exited.
- Annual report
- Student transcripts
What student information am I required to report?
All training providers submitting student records into the Intelligrants IGX system must do so on a quarterly basis following the schedule outlined below. Each quarter, every ETPL provider is required to upload data about all students who enrolled in that quarter (entrants) and all students who completed or left training during that quarter (exiters). The entrants and exiters files require the following information fields for all students enrolled in the program, including private pay students.
- Social Security Number
- Full name (with correct spelling)
- Address
- Sex
- Race/Ethnicity
- Disability Status
- Entry date: date of enrollment
- Exit date: date of completion, date of termination
|
Time Period |
Reporting Deadline |
|
January 1 - March 31 |
April 15 |
|
April 1 - June 30 |
July 15 |
|
July – September 30 |
October 15 |
|
October 1 – December 31 |
January 15 |
For answers to common questions about Intelligrants (IGX), click here.
We encourage you to use the links below and read the New Jersey Private Career School regulatory information and approval procedures.
Download a copy of New Jersey Administrative Code Title 12, Chapter 41 (N.J.A.C. 12:41) by clicking here.
New Jersey Administrative Code for the Eligible Training Provider List and Private Career Schools:
Nanci Hiller, Director
Deshahn Granville, Supervisor
Intelligrants (IGX) is a web portal for training providers to access, update, upload, and submit their information.
Perspective students use NJ Training Explorer to find your available training programs.
Find answers to questions about data collection requirements, Eligible Training Provider List (ETPL) listing, how the Department of Labor deals with Quality Assurance, and more.