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No. NJSLEDS does not collect a separate End-of-Year Special Education submission. Instead, it is a year-round system that captures Snapshot data in the fall. Special Education records are validated against the October 15 Student Management Snapshot until the Fall Special Education close date. After that, records are validated against current Student Management data.

It is essential that your Student Management data accurately reflects each student's status so that Special Education data aligns with it.

Yes. If a preschool-age student has a recorded ReferralDate for special education services, they must be included in both the Student Management and Special Education submissions. Please note that certain fields, such as GradeLevel or ProgramTypeCode, are not required for preschool referral students.

No. Related services provided in prior years should not be reported for the current year's Special Education submission. Only services provided during the current reporting year should be included.

No. If a student was referred but did not receive an evaluation and no eligibility determiniation meeting occured, the student should not be reported in the Special Education submission.

No. Students who are parentally placed in non-public schools, meaning they have been found eligible for special education and related services by your district but are attending a private school at a parent expense, should not be reported in the Special Education submission.

The EarlyIntervention field is required for any student who turned 3 years during the prior school year (July 1 through June 30). If a student has been referred for early intervention services, that student must be reported to Student Management at the time of the referral, even if the evaluation process is still underway and the student has not yet enrolled by the October 15 Snapshot.

Districts are responsible for making the determination. In general, if the services, such as support from a personal aide or consultations for physical therapy (PT), occupational therapy (OT), or speech, are prescribed in a student’s IEP, the district may choose to report them as Related Services in NJSLEDS.

If a parent has requested an independent evaluation from a third party, a Parental Consent to Evaluate Date must still be reported. This date should reflect when the district received parental consent and must be on or after the student’s ReferralDate, in accordance with reporting requirements.

If the triennial evaluation has been formally waived, report the date the parent provided written consent to waive the evaluation. This consent date should be entered as ReevaluationDate.

If a student’s first or last name is unknown, enter “Unknown” in the applicable field. Do not use placeholder values such as FNU (First Name Unknown) or LNU (Last Name Unknown). This ensures consistency with the Student Management submission, which the Special Education submission validates against.

Yes. Students who have been referred for special education services but have not yet been evaluated should still be included in the Special Education submission. In these cases, only the ReferralDate should be reported. All other fields should be left blank.

No. If the student is not evaluated and their existing classification and IEP remains unchanged, the new referral date should not be reported. The student’s record should reflect the current classification and plan already in place.

No. A change from ESERS and ESLS should be reported as a reevaluation, not a new referral. However, if a student transitions from ESLS to ESERS, that change must be reported as a new referral in NJSLEDS.

Yes. A change from ESLS to ESERS is considered a new referral in NJSLEDS. In this case, the Reevaluation fields should be left blank, and the appropriate dates should be entered in the ReferralDate and InitialEligibilityDate fields to reflect the new classification process.

Yes. If a student has been determined eligible for special education services, their SpecialEducationClassification must be reported, even if their IEP is not in effect on October 15 due to parental refusal.

Yes. If the delay in the initial evaluation process was due to a declared state of emergency, a declared public health emergency, or a directive from a health agency or officer to close schools, report InitialProcessDelayReason as 14.

Report the most recent classification determined for the student, even if the new IEP has not yet gone into effect. As long as the reclassification was determined before the Fall Snapshot, that information should be submitted to reflect the most current status available at the time of the Snapshot.

Yes. If a student appears in both the Special Education submission and Student Management submission, the SpecialEducationClassification must match across both submissions.

To resolve a mismatch:

• If the correction is needed in the Special Education submission, update the student's information in your local student information system (SIS) or other source system and re-upload the record to Special Education.
• If the correction is needed in Student Management, update your SIS or source system and re-upload the record to the Student Management submission.

Report the current information available as of the Fall Snapshot. In this scenario, the student would typically be reported with only the new ReferralDate, since no eligibility determination has been made yet. Additional fields can be updated as new information becomes available.