Official Site of The State of New Jersey
Staff Vacancy
User Resources
This page contains the core tools you need to complete your Staff Vacancy submission in NJSLEDS. Each resource below is designed to guide you through a specific part of the process—from understanding field rules to formatting your file.
For additional help and resources, visit the Staff Vacancy FAQs page, the Key Documents page, or contact the NJSLEDS Help Desk.
Quick Tips
- Use Template A if you don’t have a source system and are building your file from scratch (includes lookup values).
- If you export from a source system, Template B (header row only) often fits better into your existing process.
Data Handbook
Provides field definitions, validation rules, and submission structure for Staff Vacancy data.
Download the Staff Vacancy Data Handbook (PDF)
(Last updated: August 21, 2025)
Submission Templates
Use these Excel templates to structure your Staff Vacancy submission correctly. Both versions meet NJDOE requirements:
- Staff Vacancy Submission Template A (with headers and lookup values)
- Staff Vacancy Submission Template B (header row only)
(Last updated: September 5, 2025)
Field Guidance
| Report Column | Definition |
|---|---|
| SchoolID | The school code from the district’s County District School Information. |
|
PositionType |
The employment-related status of types of teaching positions within a district or school. |
|
JobCode |
The NJDOE job code associated with the position type. |
| JobCodeSubcategory |
The subcategory linked to the job code associated with the position type. |
|
DistrictPositionID |
Assigned by the district and used to track staff positions within a district over time. |
|
PositionOpenDate |
The year, month, and day on which a position opened. |
|
PositionClosedDate |
The year, month, and day on which a position closed. |
|
NumberOfApplicants |
Total count of applicants who have applied for current job vacancies or new teacher positions within the district or school. |
Webinar Slides
Review the most recent Staff Vacancy webinar for a walkthrough of the submission process, key reminders, and common errors.
Download the Staff Vacancy Webinar Slides (PDF)
(Last updated: August 27, 2025)
Frequently Asked Questions
Get quick answers to common questions about submission timing, field issues, and file errors.
Visit the Staff Vacancy FAQs page
(Last updated: August 27, 2025)
