Official Site of The State of New Jersey
Transfer Request and Transfer Requested
With the transition from NJ SMART to NJSLEDS, the terms “Conflict-Owning” and “Conflict-Claiming” have been retired and replaced with Transfer Request and Transfer Requested to be better reflect how enrollment conflicts are expected to be resolved in the new system.
What do these new terms mean?
| Transfer Request (formerly Conflict-Owning) | Refers to the Associated District, the LEA that currently holds the student's active enrollment record. |
| Transfer Requested (formerly Conflict-Claiming) | Refers to the Requesting District, the LEA attempting to upload an active record for a student already reported as active by another district. |
What happens when a transfer conflict occurs?
Automated Email Notifications
- The Associated District receives an email stating that another district submitted a record for a student already reported as active in their district. This is labeled a Transfer Request.
- The Requesting District receives a corresponding email identifying the student record as a Transfer Requested.
- Both emails include:
- The last four digits of the SID.
- Contact information for the other district.
- Both emails include:
How does each district respond?
For the Associated District (Transfer Request):
- Review the conflict in the system’s error report.
- To accept the request:
- Update the student’s DistrictStatus and SchoolStatus to “I” (Inactive) in your SIS.
- Reupload the record to NJSLEDS. This releases the record for the Requesting District to claim.
- To reject the request:
- Contact the Requesting District if you believe the student is still actively enrolled in your district.
- No change is required in the system; the record remains flagged until the Requesting District removes or corrects it.
For the Requesting District (Transfer Requested):
- Review the conflict in the system’s error report.
- To request the transfer:
- Contact the Associated District via email or phone call and ask them to inactivate the student’s record in their SIS and reupload.
- Once they’ve done so, reupload your record as Active to resolve the error.
- To dismiss the transfer:
- If your record is incorrect, update it in your SIS (e.g., change status to Inactive or correct the data).
- Reupload the corrected record.
Important Pilot Note
During the pilot period, transfer functionality may not work as expected because not all districts are participating yet. You may see errors related to transfers that cannot be fully resolved until statewide adoption is in place. If you’re unsure how to handle a transfer error, contact the NJSLEDS Help Desk for support.
