Official Site of The State of New Jersey
Release Notes
Staff Vacancy Update: New RecordID Field and Data Reset
Published March 13, 2026 | Updated March 23, 2026
Summary
A new system-generated identifier called RecordID has been added to Staff Vacancy submissions. All existing Staff Vacancy data was cleared from NJSLEDS on March 19, 2026, at 5 p.m. The submission reopened on March 23, 2026, at 8 a.m. with an updated template and handbook.
Status: The data reset is complete and the Staff Vacancy submission is now open. Download the updated template and handbook from the NJSLEDS User Resources website, then submit your end-of-year Staff Vacancy data using the new template.
What Changed
New RecordID field
Previously, Staff Vacancy records did not have a unique, system-generated identifier. Without one, NJSLEDS could not reliably match and update individual vacancy records across submissions.
The new RecordID works similarly to a SID or SMID: when you upload your Staff Vacancy data, NJSLEDS automatically assigns a unique RecordID to each record. This allows the system to accurately track, match and update your vacancy records going forward. Once assigned, the same RecordID must be used for any revisions or updates to that record.
Position Open Date and Closed Date validation
A new validation rule ensures the Position Closed Date is on or after the Position Open Date and falls within the school year (July 1 – June 30). This catches date entry errors during file processing rather than after submission.
DistrictPositionID no longer required for eliminated positions
Previously, records with a PositionType of “Eliminated Position” received errors indicating that DistrictPositionID was required. This has been corrected — DistrictPositionID is no longer required when PositionType is “Eliminated Position.”
Key Dates
| Event | Date | Status |
|---|---|---|
| Staff Vacancy data cleared from NJSLEDS | March 19, 2026, 5 p.m. | Complete |
| Staff Vacancy reopened with RecordID | March 23, 2026, 8 a.m. | Complete |
| Updated template and handbook available | March 23, 2026, 8 a.m. | Complete |
| EOY Staff Vacancy submission deadline | June 30, 2026 | Upcoming |
What You Need to Do
Step 1: Download the updated template
The new Staff Vacancy template and updated handbook are now available on the NJSLEDS User Resources website.
Step 2: Upload your EOY Staff Vacancy data
Prepare and submit your end-of-year Staff Vacancy file using the new template. NJSLEDS will automatically assign a RecordID to each record after your file is processed.
Step 3: Save your RecordIDs
After your submission is processed, retrieve the RecordIDs assigned to your records and update your local tracking system — just as you would with a newly assigned SID or SMID. You will need these RecordIDs for future submissions and updates.
Common Questions
Do I need to re-submit my fall Staff Vacancy data?
I submitted EOY data before the reset. Do I need to re-upload it?
What happened to the data that was in NJSLEDS before the reset?
How do I get the RecordID for records I already submitted?
Resources
The following updated resources are available on the NJSLEDS User Resources website:
- Updated Staff Vacancy Handbook (Version 1.2, March 2026)
- Updated Staff Vacancy Templates (A and B)
Questions?
Contact the NJSLEDS Help Desk using the “Contact Help Desk” button on the NJSLEDS system homepage or by calling 609-376-3970.
