Official Site of The State of New Jersey

Issue: Many change requests are being submitted without the required "New" identity fields filled in (such as First Name, Last Name, and Date of Birth). These requests cannot be processed and will be rejected.

When submitting a change request, all required "New" fields must be completed — even if the information is the same as what is already in NJSLEDS. For example, if you are only changing a student's Date of Birth, you still need to enter the student's First Name and Last Name in the "New" fields exactly as they should appear in the system. Fields that are not required in NJSLEDS (such as Middle Name) can be left blank if they do not apply.

What to do: Review the Field Change Request Training Guide for step-by-step instructions. Before submitting, make sure every required "New" field contains the correct information.

Issue: Since we are in the End of Year submission window, IEPGraduationCourseRequirement and IEPGraduationAttendance are currently required. You may not have this information available yet for qualified 12th grade students.

What to do: Use a placeholder value for now:

• Student has an IEP exemption or modification: enter 1
• Student does not have an exemption, or you do not have the data yet: enter 2

You will be able to update these values with correct information later.

Issue: Districts with adult high schools are receiving an error requiring Days Open to be between 180 and 250. This rule was not designed to account for adult education schedules.

A related update has removed the age restriction (over 25) from the SID creation process, so adult students can now receive SIDs.

What to do: Nothing right now. The NJDOE is evaluating how to handle attendance fields and Days Open for adult education students.

Issue: A new SpecialEducationClassification code (19) is available for preschool referral students whose evaluation is in progress and eligibility has not yet been determined. You may see errors when using this code. Those errors can be safely ignored for now.

When to use Code 19:

• The child was referred before their third birthday with a referral date between July 1, 2024 and June 30, 2025, or the student has a parental consent to evaluate date in that range
• At the Identification Meeting, the district determined that an evaluation will be conducted
• Eligibility has not yet been determined by the snapshot date

New validation rules have been added for the Biliterate and World Language fields:

• If any WorldLanguageAssessment or WorldLanguagesAssessed field is populated, Biliterate must equal Y
• WorldLanguagesAssessed values cannot equal ENG (English)
• Each language can only appear once across your WorldLanguagesAssessed fields. For example, if you report SPA (Spanish) in WorldLanguagesAssessed1, you cannot also report SPA in WorldLanguagesAssessed2. Each assessed language must be unique.

Additionally, a previous issue where the system incorrectly blocked the same WorldLanguageAssessment test code from being used for multiple languages has been resolved. You can now use the same test code in more than one WorldLanguageAssessment field, as long as the corresponding WorldLanguagesAssessed values are different languages.

What to do: Review your Biliterate and World Language data. If a student has any World Language assessment data, make sure Biliterate = Y. Make sure no WorldLanguagesAssessed field contains ENG or repeats a language used in another assessed field. Re-upload to NJSLEDS to clear any errors.

The rules linking FAFSACompletionIndicator, ELAGraduationPathwayIndicator, and MathGraduationPathwayIndicator have been simplified:

• Students in grades 9–11 no longer receive pathway errors driven by FAFSA
• The "denial of graduation" pathway condition (O or P) now only applies to grade 12 students
• Active 12th graders can now report FAFSA = C or E while Pathway = R before the EOY Snapshot

FAFSA Quick Reference:

What to do: Re-upload your data to NJSLEDS to clear these errors.

Issue: Districts completing FAFSA with 11th and 12th grade students were receiving errors when the field was populated but not required. The system no longer returns errors when FAFSA is provided voluntarily.

What to do: Re-upload your data to clear the error.

Issue: Users were receiving this error for students where LanguageInstructionEducationalProgram was blank. The rule has been corrected.

What to do: Re-upload your data to clear the error.

Issue: Grade Level validation was not checking schools in the correct order. The rule now validates the student’s grade level by checking the Attending school first, then the Receiving school, then the Resident school. If the grade level is not offered by any of those three schools in CDS, the record will receive an error.

What to do: Re-upload the affected records to clear the error.

Issue: When Tuition Code was 3, records were receiving errors because the Resident CDS was a regular public school, state facility, or blank. The rule has been corrected to accept all three school types.

What to do: Re-upload the affected records to clear the error.

Issue: Previously, no students could have decimal values in attendance fields. Decimal values in attendance fields (NumberOfDaysPresent, NumberOfDaysAbsent, NumberOfStateExcusedAbsences, RemoteDaysPresent, RemoteDaysAbsent) are now accepted for shared-time students (EnrollmentType = S).

What to do: If you have shared-time students with decimal attendance values, those will now be accepted. For all other students, attendance values must be whole numbers. Re-upload to clear any previous errors.

This section is under review.

The NJDOE is currently reviewing and verifying Special Education known issues and resolutions. Updated information will be posted here once the review is complete.

Issue: Certificated positions with purchased services job codes were receiving errors when the CredentialType field contained data. The validation rules have been expanded to cover the full range of allowable job codes.

What to do: Re-upload your data to clear the error.

Issue: Inactive staff members were receiving validation errors on EmploymentSeparationType even with correct values. The rule has been corrected.

What to do: Re-upload your data to clear the error.

Issue: AgeGroupTaught2–6 fields were requiring a value instead of allowing the field to be blank when not needed. The rule has been corrected.

What to do: Re-upload your data to clear the error.

Issue: System was requesting salary information for inactive staff members. Business rules have been revised to allow blank values for salary fields (StaffCompensationTotalSalary, StaffCompensationBaseSalary, StaffCompensationAnnualSupplement) when staff status is Inactive.

What to do: Re-upload your data to clear the error.

Issue: Sync errors were incorrectly created during the transition from NJ SMART to NJSLEDS, creating duplicate records. The development team cleaned up these records. If you still have remaining sync errors, make sure all staff from NJ SMART are properly reported in NJSLEDS with appropriate inactivation dates and reasons.

What to do: Re-upload your data with correct inactivation information to clear any remaining errors.

Issue: A new validation rule is being implemented to ensure Position Closed Date is on or after Position Open Date and falls within the school year (July 1 – June 30).

What to do: Nothing right now. This rule is in development.

Issue: Records with PositionType = 4 (Eliminated Position) are receiving errors saying DistrictPositionID is required. This field will no longer be required when PositionType = 4.

What to do: Nothing right now. This rule is in development.