Official Site of The State of New Jersey
NJSLEDS Known System Issues and Status Updates
Last Updated: December 4, 2025
This page provides information about current known issues in NJSLEDS, their status, and available workarounds.
About NJSLEDS: NJSLEDS operates differently from NJ SMART to maintain strict data integrity. All updates are processed through file uploads to maintain audit history, and administrative actions (field changes/merges/deletions) require Help Desk review.
IEP Graduation Fields
Issue: The following fields are incorrectly required before Spring 2026:
- IEPGraduationCourseRequirement
- IEPGraduationAttendance
Status: Rule revision scheduled for Spring 2026
Workaround Available: Use placeholder values to proceed:
- If a student has an IEP exemption/modification: Select "1" (Student did not meet)
- If a student does NOT have an exemption or you don't have data yet: Select "2" (Student met)
- You will be able to update these values later
FAFSA Field
Issue: Districts completing FAFSA with 11th and 12th grade students are receiving unnecessary errors when the field is populated but not required.
Status: Rule revision in progress to allow FAFSA data when voluntarily provided, even if not in a required group.
Action Needed: Re-upload your data to resolve the error.
The system evaluates FAFSACompletionIndicator in priority order:
- Special Ed/non-public/shared-time exception → can be blank
If SpecialEducationClassification = 12 and ProgramTypeCode = {3H, 3F, 4H, 4F, 5H, 5F, 32, 33}, or NonPublic = {REC, NREC}, or ReportedSharedVoc = Y. - Graduates on/after 20240901 → must be C or E
If SchoolExitDate → 20240901 and SchoolExitWithdrawalCode = L. - Active Grade 12 during EOY snapshot window → required (any valid value per DOE specs)
If GradeLevel = 12, DistrictStatus = A, SchoolStatus = A, and Current Date is after the Fall Snapshot. - Other graduates (L) → required
If SchoolExitWithdrawalCode = L. - Met pathway but not a graduate → must be N
If (ELAGraduationPathwayIndicator = O/P/R OR (MathGraduationPathwayIndicator = O/P/R) and SchoolExitWithdrawalCode ≠ L). - All other cases → can be blank
Quick Reference:
| Scenario | FAFSACompletionIndicator |
|---|---|
| SPED = 12 with listed program OR NonPublic = REC/NREC OR ReportedSharedVoc = Y | Blank allowed |
| Graduated (L) with exit date after 20240901 | Must be C or E |
| Active Grade 12 during EOY snapshot window | Required (per DOE valid codes) |
| Graduated (L), other dates | Required (per DOE valid codes) |
| Met pathway (ELA or Math O/P/R) and not a graduate (no L) | Must be N |
| None of the above | Blank or C or E allowed |
Tips:
- Order matters: the system evaluates conditions top to bottom; once a condition matches, later rules don't apply
- For active Grade 12 after the Fall Snapshot window, make sure a value is present; leaving it blank will trigger a validation error
- If a record qualifies for the Special Ed/non-public/shared-time exception, you may leave FAFSA blank even if the student is grade 12
School Exit Withdrawal Code Warnings for Graduates
Issue: June 2025 graduates receiving warnings: "Students are typically graduated in Student Management between August 4 and August 31..."
Status: This is informational only.
Action Required: None. This is a warning, not an error. You can proceed with your submission.
Student Unresolved Sync Problems
Issue: Previously "matched" students reappearing in subsequent uploads as unresolved. This occurs because NJSLEDS performs nightly synchronization and continuous record reconciliation against the statewide master ID table. If key identifiers (First Name, Middle Name, Last Name, Gender, Date of Birth, or City of Birth) differ from the master record, the system re-evaluates the match.
Status: This is expected behavior to maintain data integrity. Recent updates have been made to the ID Master table to improve record matching accuracy.
Resolution Process:
| Step | Action | Purpose |
|---|---|---|
| 1 | Run Associate in ID Management (even if you disagree with the ID Master record) | Clears Unresolved status and links record to State's master SID |
| 2 | Filter and export records with Status = Associated from your Submission view | Captures verified State ID data |
| 3A | If you agree with State data: Update your Student Information System (SIS) or other local source system to match verified ID fields | Keeps local source system aligned and prevents future Unresolved errors |
| 3B | If you disagree with State data: Use exported file for Change Management (State data as current, your corrections as New) | Submits discrepancies for DOE review |
| 4 | Re-upload your data after updating local source system or submitting Change Management | Record remains Associated or becomes Valid |
Following this workflow ensures your records remain in sync and avoids repeated reappearance of previously resolved students.
Special Education Classification Code 19
Issue: Code 19 has been added to the SpecialEducationClassification field to fill a reporting gap for preschool referrals and students undergoing evaluation whose eligibility has not yet been determined by the snapshot date. Previously, there was no way to accurately report these students in NJSLEDS.
Status: Code 19 is now available for immediate use. Full system integration is in progress, errors are currently expected when using this new code. Ignore any related errors to Code 19 when using. The handbook will not be updated at this time.
When to Use Code 19:
- Either:
- The child was referred before their third birthday with a referral date between July 1, 2024 and June 30, 2025, OR
- The student has a parental consent to evaluate date between July 1, 2024 and June 30, 2025
- At the Identification Meeting, the district determined that an evaluation will be conducted
- The evaluation is in progress and eligibility has not yet been determined by the snapshot date
Update:
The Grade Level validation rule has been corrected for students under age 6.
Previously, some records for students under 6 were incorrectly flagged as errors. These records will now pass validation once resubmitted.
Action Required: Please re-upload any student records under age 6 that were previously in error due to Grade Level validation. Verify that the Date of Birth and Grade Level values are accurate before re-uploading.
Special Education Placement - RESOLVED
Issue: Some records were receiving "must be blank" errors that did not match the handbook criteria.
Resolution: The validation rule has been simplified. Special Education Placement is now required for all students with an active IEP (Classification codes other than 00, 19, or 99). The field must be blank when Classification = 00, 19, or 99. Previous dependencies on ParentalConsentObtained have been removed.
Action Required: Re-upload your data. Previous errors should clear.
Date Resolved: December 2025
Related Services - RESOLVED
Issue: Users were reporting errors on OtherRelatedServices and other Related Services fields even when correctly coded as N.
Resolution: The validation rules have been corrected. All five Related Services fields (CounselingServices, OccupationalTherapyServices, PhysicalTherapyServices, SpeechLanguageTherapyServices, OtherRelatedServices) now simply require a Y or N value for all students in the Special Education Submission.
Action Required: Re-upload your data. Previous errors should clear.
Date Resolved: December 2025
Early Intervention - UPDATED
Previous Issue: Age calculation rule was not triggering correctly for students who turned 4 in the previous school year.
Update: The validation rule has been revised. EarlyIntervention is now required (Y or N) for all children with a Referral Date before their third birthday AND between July 1 and June 30 of the previous year. This is no longer based on age at the time of submission.
Note: This is a logic change, not just a fix. Some previous errors will clear, but new errors may appear if your records now meet the Referral Date criteria.
Action Required: Review the updated requirement. Re-upload your data.
Date Updated: December 2025
Non-Public Student Sync Errors - RESOLVED
Issue: Non-public student records appearing as In Sync during the Special Education Practice Period were not being included in the Official Special Education Submission.
Resolution: The Special Education submission rules have been updated to exclude non-public students from the Out of Sync requirement. Non-public students are no longer required to be included in Special Education submissions.
Date Resolved: November 2025
Inactive Staff Member Salary - RESOLVED
Issue: System was requesting salary information for inactive staff members.
Resolution: Business rules have been revised to allow blank values for salary fields when staff status is Inactive.
Date Resolved: November 2025
Sync Error Cleanup - RESOLVED
Issue: Sync errors were incorrectly created during the transition from NJ SMART to NJSLEDS, creating problematic duplicate records where a staff member had both a valid Staff Management record and a Sync record.
Resolution: The development team performed a cleanup to remove problematic duplicate records. Districts experiencing remaining sync errors should ensure all staff from NJ SMART are properly reported in NJSLEDS with appropriate inactivation dates and reasons.
Date Resolved: November 2025
FormerIEP Errors
Issue: Districts receiving "must be blank" errors for FormerIEP when reporting students who were declassified within the last two years.
Status: Rule revision in progress.
Workaround: If the student was reported with SpecialEducationClassification = 99 (Declassified) within the previous two school years, the FormerIEP value is correct and you may disregard this error.
Action Required: None at this time.
Accountable District/School CDS Code Errors - RESOLVED
Issue: Errors indicating that the Accountable District or Accountable School CDS codes do not match, even when the codes were correct.
Resolution: Validation now only checks against Student Management records that are not in an error state and are marked as the Record of Choice. The system now correctly calculates accountable codes using only Valid Student Management records.
Action Required: Ensure your Student Management record is valid and up to date. Then, re-upload your SAR file. Previous errors should clear.
Date Resolved: December 2025
NJMLStatus (F1-F4) Errors for Former ML Students - RESOLVED
Issue: Districts receiving errors that NJMLStatus must be blank for students who exited ML status and should be reported with exit codes F1, F2, F3, or F4.
Resolution: Former ML students with a valid LIEP exit date can now be reported with exit codes F1, F2, F3, and F4. The nested condition logic has been corrected.
Action Required: Re-upload your SAR file. Previous errors should clear.
Date Resolved: December 2025
RaceMulti Validation Errors - RESOLVED
Issue: Districts receiving RaceMulti validation errors even when two or more race fields were marked as Y. The validation rule did not include the Ethnicity field in its calculation.
Resolution: Ethnicity now counts toward the multi-race calculation. If RaceMulti = Y, two or more of the following must = Y: Ethnicity, RaceAmericanIndian, RaceAsian, RaceBlack, RacePacific, RaceWhite.
Action Required: Re-upload your SAR file. Previous errors should clear.
Date Resolved: December 2025
