Governor Mikie Sherrill • Lt. Governor Dr. Dale G. Caldwell

Staff Vacancy User Resources

This page contains the core tools you need to complete your Staff Vacancy submission in NJSLEDS. Each resource below is designed to guide you through a specific part of the process—from understanding field rules to formatting your file. For additional help and resources, visit the Key Documents page, or contact the NJSLEDS Help Desk.

Resource Description Type Updated
Staff Vacancy Data Handbook Field definitions, validation rules, and submission structure PDF Aug 21, 2025
Submission Template A Includes headers and lookup values Excel Feb 18, 2026
Submission Template B Header row only Excel Oct 15, 2025
Webinar Slides Submission process walkthrough, key reminders, and common errors PDF Sep 26, 2025
Frequently Asked Questions Common questions about submission timing, field issues, and file errors PDF Oct 8, 2025

Field Guidance

Quick reference for each field in the Staff Vacancy submission file. For full details, see the Data Handbook.

Field Definition
SchoolID The school code from the district’s County District School Information.
PositionType The employment-related status of types of teaching positions within a district or school.
JobCode The NJDOE job code associated with the position type.
JobCodeSubcategory The subcategory linked to the job code associated with the position type.
DistrictPositionID Assigned by the district and used to track staff positions within a district over time.
PositionOpenDate The year, month, and day on which a position opened.
PositionClosedDate The year, month, and day on which a position closed.
NumberOfApplicants Total count of applicants who have applied for current job vacancies or new teacher positions within the district or school.

⚠️ Common Issues to Avoid

  • Each row must represent a unique combination of SchoolID, PositionType, JobCode, JobCodeSubcategory, and DistrictPositionID
  • Dates must be formatted as YYYYMMDD
  • PositionClosedDate cannot be earlier than PositionOpenDate
  • Do not leave NumberOfApplicants blank — enter 0 if no applicants have applied
New Jersey Statewide Longitudinal Education Data System

Contact Us

  • NJSLEDS Help Desk

    Use this contact for login issues, system navigation, data errors, file uploads, and more. Our Help Desk is available Monday through Friday from 8:00 AM to 5:00 PM.

    Preferred Method: NJSLEDS Help Desk Web Form
    (access via the "Contact Help Desk" button on the NJSLEDS system homepage)
    Phone:     609-376-3970

    New: You can now comment directly on Help Desk cases in the system. Learn more →

Sending Sensitive Information to the Help Desk

  • To protect student and staff privacy, do not send personally identifiable information (PII) or data through regular email (examples include student names, SIDs, dates of birth, or staff identifiers).

    NJSLEDS Help Desk Web Form

    Use the secure web form inside NJSLEDS:

    1. Log into the NJSLEDS system via myNJ.
    2. On the Home screen, click the “Contact Help Desk” button.
    3. Complete the web form and upload any necessary files.
    4. Choose the correct categories (for example: ID Case Management → Merge Request → Student Management).

    This is the only method for submitting SID/SMID change, merge, or delete requests. These requests will not be processed if sent outside of the system.

Page Last Updated: 02/18/2026