Official Site of The State of New Jersey
Release Notes
Updated Delete Request Templates for Student Management and Staff Management
Published April 1, 2026
| Detail | Value |
|---|---|
| Release Date | April 1, 2026 |
| Affected Submissions | Student Management, Staff Management |
| Change Type | Updated Delete Request Templates |
| Action Required | Download new templates; save as .CSV UTF-8 and use for future delete requests |
What Changed
The delete request process for Student Management and Staff Management has been updated with new standardized templates. These templates replace the previous versions and introduce structured validation to reduce processing errors and help districts submit complete, accurate requests.
New template features:
DeleteFlag field
Districts now select whether they are requesting deletion of a single record or an entire previously uploaded file. This replaces the previous process where the scope of the deletion was described in the Help Desk case details.
- “Student Record” or “Staff Record” deletes one specific record for your district.
- “Entire File” deletes all records from a specific upload file. District association is not affected.
DeletionReason field
A required dropdown with predefined reasons for deletion. Each reason maps to a specific scenario described in the template’s instruction tab. Requests submitted without a deletion reason will not be processed.
Color-coded validation assistance
The template uses color coding and data validation to indicate field status: gray for fields that don’t apply to your deletion type, red for missing required information and green for completed fields. Colors are supplementary—always verify your data before submitting.
Built-in instruction tab
Each template includes an updated “When to Delete a Record” tab with a scenario-by-scenario decision guide explaining when to delete, when to inactivate, and when to use a merge request instead.
Valid Deletion Reasons and Outcomes
The DeletionReason selected by the district determines the outcome of the delete request. Not all deletions result in complete removal from NJSLEDS:
Student Management
| DeletionReason | Outcome |
|---|---|
| A student record was created in the SIS but the student never attended or enrolled. | Submission-Level Removal Record removed from your submission. Student remains in NJSLEDS. |
| A student was pre-registered but did not enroll in the district. | Submission-Level Removal Record removed from your submission. Student remains in NJSLEDS. |
| A student was reported with the wrong State Identification Number (SID). | Submission-Level Removal Record removed from your submission. Student remains in NJSLEDS. |
| A student record was reported through system or data entry error. | Full Deletion Record is permanently removed from NJSLEDS. |
| A student was pre-registered but has never been enrolled in New Jersey. | Full Deletion Record is permanently removed from NJSLEDS. |
| An entire file was uploaded in error and needs to be removed. | Full File Removal All records from that file are removed from your submission. |
Staff Management
| DeletionReason | Outcome |
|---|---|
| A staff record was created in the source system, but the staff member never worked for or was employed by the district. | Submission-Level Removal Record removed from your submission. Staff member remains in NJSLEDS. |
| A staff member was pre-hired but did not begin employment with the district. | Submission-Level Removal Record removed from your submission. Staff member remains in NJSLEDS. |
| A staff member was reported with the wrong Staff Member Identifier (SMID). | Submission-Level Removal Record removed from your submission. Staff member remains in NJSLEDS. |
| A staff member record was reported through system or data entry error. | Full Deletion Record is permanently removed from NJSLEDS. |
| A staff member was pre-hired but has never been employed in New Jersey. | Full Deletion Record is permanently removed from NJSLEDS. |
| An entire file was uploaded in error and needs to be removed. | Full File Removal All records from that file are removed from your submission. |
NJSLEDS maintains a statewide longitudinal record for every student and staff member. Valid history, even if incorrectly reported by the district, is preserved and should be corrected, not deleted.
How to Save and Submit Your Completed Template
The template downloads as an Excel workbook (.xlsx) so the dropdowns and color coding work while you fill it out and so the instruction tab can be included. Before you submit, you just need to save just the template tab as a CSV file. Here is how:
Important: You are saving only the data tab, not the instruction tab or the hidden Lists tab. Excel will show a warning about losing features—that is expected. Select “OK” to continue.
- Open the completed template workbook and make sure you are on the “StudentManagementDeleteTemplate” tab (not the instruction tab).
- Go to File → Save As (or File → Save a Copy in newer versions of Excel).
- In the “Save as type” dropdown, scroll down and select “CSV UTF-8 (Comma delimited) (*.csv).”
- Rename the file with your district code and today’s date (e.g., 1234_Student-Delete_033026.csv).
- Click Save. A pop up should appear from Excel that states “The selected file type does not support workbooks that contain multiple sheets.
- To save only the active sheet, click OK.
- To save all sheets, save them individually using a different file name for each, or choose a file type that supports multiple sheets.”
- Go to the NJSLEDS system homepage and click the “Contact Help Desk” button. Select Type: Delete Record and appropriate Sub Type (Student Management or Staff Management). Attach your .csv file and submit.
Tip: After saving as CSV, do not reopen and re-save the CSV in Excel. If you need to make changes, go back to the original .xlsx workbook, make your edits, and save as CSV again.
The same steps apply for Staff Management. Use the Staff Management Delete Template file instead.
Key Reminders
- Delete vs. inactivate: If a student or staff member was ever legitimately enrolled or employed with your district, do not delete. Inactivate the record in your source system and re-upload to NJSLEDS.
- Delete vs. merge: If a person has multiple SIDs or SMIDs with historical data on both, do not delete. Use a Merge Request to combine the records.
- Only the originally submitter can request a deletion.
- Deletions are permanent and cannot be undone.
- Do not send PII via email. All requests must go through the web-to-case form.
- Processing time: Delete requests take approximately three to four weeks. Do not submit duplicate tickets checking on status.
- File format: Completed templates must be saved as .CSV UTF-8 (Comma delimited) before uploading. Files submitted in .xlsx format may not be processed.
Common Questions
How do I delete a student/staff record from NJSLEDS?
When should I delete a record vs. inactivate it?
What is the DeletionReason field?
Can I delete an entire file I uploaded by mistake?
What happens to a record after I submit a delete request?
Why do I need to save the delete template as CSV UTF-8?
Resources
Questions?
Contact the NJSLEDS Help Desk using the “Contact Help Desk” button on the NJSLEDS system homepage or by calling 609-376-3970.
