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Frequently Asked Questions (FAQs) About NJ Wage Hub
NOTE: To see the latest changes to the NJ Wage Hub, we recommend clearing your cache before returning to the site. Have questions? Email us at njwagehubinfo@dol.nj.gov.
If the public body with which you have contracted to perform public work is registered to use the New Jersey Wage Hub, you may register to use the New Jersey Wage Hub as well, and if the public body agrees, you may submit certified payroll records to the public body through the New Jersey Wage Hub.
If the public body operating your project is not using the New Jersey Wage Hub, you can invite the public body to register with their Employer Access (TWES)-enabled myNewJersey account in order to access all certified payrolls online. You can also download the submitted form and email or fax the form to them separately.
Keep reading for more answers to frequently asked questions.
Go to the New Jersey Wage Hub and click on Sign Up to start the registration process. Download the User Guide for full details.
From the Certified Payroll Submission History table, you can click "Add/View Certified Payroll" to add a new certified payroll to a project or to view past submissions.
Prime contractors will see their own certified payroll in addition to subcontractors’ certified payroll.
There are four ways to submit weekly certified payroll:
- Manually enter the data. (Duplicate and edit a previous week’s data.)
- Electronically fill out the latest version of the Payroll Certification for Public Works Projects (MW-562) and upload it to the Wage Hub.
- Fill out the CSV template and upload it.
- Upload the certified payroll CSV file export from the Quantum Project Manager program (contact Quantum Software Solutions or go to www.quantumss.com for more information).
For more detailed information on submitting your payroll, download the User Guide.
This is required by statute, per P.L. 2023, C. 138 (N.J.S.A. 34:11-56.29).
If the project you are looking for has not been added to the New Jersey Wage Hub and you are the prime contractor on this project, click "Add Project." Both prime contractors and public bodies may add projects to the New Jersey Wage Hub.
To ensure the accuracy of the reporting, please verify that all details are correct before submitting a project.
Upon entering a project, prime contractors can add subcontractors. You will need their FEIN and certificate registration number. You can also add an optional description. The subcontractor company name will automatically be populated once you submit the contract or save the changes. If you are unsure about a subcontractor’s registration certificate number, click here to look it up.
Download the User Guide for full details.
Each person you are trying to register as “staff” must set up their own myNJ account. Then you can add them as authorized users.
Click here to download CSV file information. See the User Guide for more details.
The reference ID number is a unique 10-digit number that a contractor receives via email upon submission of an application for public works contractor registration.
Currently, $19,735 (effective July 1, 2024) for work awarded by a municipal governing body. All other public work falls under a threshold amount equal to $2,000 (ex. Boards of Education, Utility Authorities, Counties, State).
Once a certified payroll is submitted, it cannot be changed. However, you can submit another, corrected, certified payroll. Certified payrolls are time and date stamped upon submission, so the last one submitted for a particular week ending date will be considered the correct version.
A contractor needs the EIN to register with the NJ Wage Hub. You will also be asked for your company’s Contractor Registration number and Contractor Registration Reference ID number to register.
If the prime contractor does not register the project and/or the public body, then you will submit all certified payrolls to the public body, in the same manner which was used prior to the establishment of the Wage Hub.
Uploading a contract is optional at this time, but it is recommended.
When going into the Wage Hub Portal and entering certified payrolls manually, it will populate most of the information needed. You will have to complete all fillable fields. Then click the box that states “No Work Week."
Any contractor working on a public works project in New Jersey is required to use the Wage Hub.
Once a project is completed you cannot remove it from your main dashboard. You will have to go into that project and change the status from “active” to “complete.”
As a subcontractor, you do not need to enter a project into the NJ Wage Hub. The General Contractor and/or Public Body will enter the project into the NJ Wage Hub.
An NJ 927 is no longer needed by a contractor to register for Wage Hub.
Instead, you will need the following:
- 9-digit FEIN
- Contractor registration number
- Contractor registration reference ID number
A new company planning to engage in public work must first obtain Public Works Contractor Registration. You can register for the Wage Hub after that is done.
Consulting firms that work with public body agencies can be added to the Wage Hub Portal under "Staff." Please contact your public body agency for the information you need from them in to access the Wage Hub.
