Official Site of The State of New JerseyAbout the Center for Occupational Employment Information (COEI)
Intelligrants (IGX) is the new system of record for training providers.
TRAINING PROVIDERS:
- Click here to access Intelligrants (IGX)
- Click here for instructions on how to register on IGX
- Click here for instructions to submit student data for IGX quarterly reports
- Click here for answers to frequently asked questions about IGX (FAQs)
- Click here to watch a recorded ORI Provider Open House (9/20/2023)
- For help with IGX, email IGXhelp@dol.nj.gov
STUDENTS SEEKING TRAINING:
- Click here to search programs on the NJ Training Explorer
The Center for Occupational Employment Information (COEI) is the division of the Office of Research and Information dedicated to meeting the occupational and career information needs of the youth and adults of New Jersey and the professionals and policy makers who serve them. COEI is made up of two units: Training Evaluation and Worker Experience.
The Training Evaluation Unit (TEU), along with the New Jersey Department of Education’s Office of Career Readiness is responsible for the approval and oversight of for-profit and not-for-profit Private Career Schools offering various types of skills/occupational training to the people of New Jersey. All approved providers are required to file renewal applications every two years to maintain continued approval. TEU staff provides technical assistance to approved and prospective providers. For more information, please contact the Training Evaluation Unit by e-mail at TrainingEvaluationUnit@dol.nj.gov.
The TEU also administers the Eligible Training Provider List (ETPL). In New Jersey, all providers who receive State or Federal job training dollars are required to be on the ETPL. The interactive, mobile-responsive New Jersey Training Explorer contains information on all ETPL providers and their programs. The website also features information on the effectiveness of these programs by giving the consumer the ability to compare training providers by employment outcomes and the starting salary after graduation.
The Worker Experience Unit (WEU) is responsible for maintaining and updating NJ Career Central and all the content within. They also serve as the point of contact for user questions.
The Eligible Training Provider List (ETPL) as envisioned by state and federal law, is critical to ensure that the highest level of training services is available to the citizens of New Jersey. The Workforce Innovation and Opportunity Act (WIOA) provides that participants in need of training services to enhance their job readiness or career pathway may access career training through a list of state‐approved training providers and their state‐approved training programs, known as the ETPL. The ETPL is essential not only to the workforce system, but to all New Jerseyans making an informed customer choice about available training opportunities. All programs listed on the ETPL can be found in the New Jersey Training Explorer.
To download a PDF of ETPL procedures, click here.
FOR INSTRUCTIONS TO REGISTER YOUR ORGANIZATION AND PROGRAMS ON THE INTELLIGRANTS (IGX) SYSTEM
INTELLIGRANTS (IGX) ETPL PROVIDER TRAININGS:
Provider IGX Open-Office Session (5/11/2023)
ORI Provider Open House (6/12/2023)
ORI Provider Open House (7/10/2023)
New Jersey State law (C:34:1A‐86) mandates the collection and display of specific provider and program performance data on the Consumer Report Card. The student record data submitted by providers populates the Consumer Report Card (CRC). The Consumer Report Card was restructured in July 2021 as the Quality Assurance Scorecard measuring equity in training and employment outcomes for labor market demand, education and training, employment and wage outcomes, and financial impact. The quality assurance scorecard aims to add a critical layer of consumer protection for NJ’s current and future students and encourage a culture of continuous program quality and improvement for NJ’s eligible training providers.
The CRC allows students to search for information and program outcomes for training providers. The search results provide information on the various programs offered by each approved training provider and allow the user to compare programs and providers based on information such as the location and length of training, the costs and any special services that may be offered, as well employment outcomes and student comments.
We encourage you to use the links below and read the New Jersey Private Career School regulatory information and approval procedures.
Download a copy of New Jersey Administrative Code Title 12, Chapter 41 (N.J.A.C. 12:41). Click here (PDF)
New Jersey Administrative Code for the Eligible Training Provider List and Private Career Schools
For answers to ETPL frequently asked questions, click here.
For answers to Intelligrants (IGX) frequently asked questions, click here.
New Jersey Department of Labor and Workforce Development (NJDOL) requires all Private Career Schools are required to be on the ETPL. All Private Career Schools and programs listed on the ETPL are required to submit reports into the NJDOL Intelligrants (IGX) system here.
The Private Career School initial application must be completed by any business enterprise that does business in New Jersey and recruits adult students from the public; charges tuition and/or fees; offers instruction to a group or groups of four or more adult students at one time; and offers preparatory instruction for entry-level employment or for upgrading in a specific occupational field. The Initial Application for a Private Career School includes the ETPL application. There is no need to complete an additional application to be on the ETPL.
The Private Career School Renewal Application must be completed every two years by all approved private career schools and submitted no later than 90 calendar days prior to the expiration date of each school's current Certificate of Approval. Failure to submit this application within the prescribed 90 days may result in a lapse in approval to provide training.
For the Private Career Schools Procedures, click here.
FOR INSTRUCTIONS TO REGISTER YOUR ORGANIZATION AND PROGRAMS ON THE INTELLIGRANTS (IGX) SYSTEM
INTELLIGRANTS (IGX) ETPL PROVIDER TRAININGS:
Provider IGX Open-Office Session (5/11/2023)
ORI Provider Open House (6/12/2023)
ORI Provider Open House (7/10/2023)
Where can I find regulatory information regarding private career school approval in New Jersey?
Click here (PDF) to download a copy of New Jersey Administrative Code Title 12, Chapter 41 (N.J.A.C. 12:41).
New Jersey Administrative Code for the Eligible Training Provider List and Private Career Schools
N.J.A.C. Title 12 Chapter 41 (PDF)
Dept. of Education N.J.A.C. Title 6A, Chapter 19, Subchapter 7 (PDF)
You can also download a PDF of the Private Career School FAQs here.
What certifications do I need to keep updated to ensure compliance throughout my approval period?
All PCS' must maintain the following up-to-date materials:
- Tuition performance bond
- Professional liability insurance
- Fire certificate (for in-person instruction locations only)
- Health certificate (if applicable)
- Lease (if school is rented)
What information am I required to upload into my Intelligrants (IGX) account to ensure compliance throughout my approval period?
- Quarterly list of SSNs of all New Jersey students who entered and exited.
- Annual report
- Student transcripts
What student information am I required to report?
All training providers submitting student records into the Intelligrants IGX system must do so on a quarterly basis following the schedule outlined below. Each quarter, every ETPL provider is required to upload data about all students who enrolled in that quarter (entrants) and all students who completed or left training during that quarter (exiters). The entrants and exiters files require the following information fields for all students enrolled in the program, including private pay students.
- Social Security Number
- Full name (with correct spelling)
- Address
- Sex
- Race/Ethnicity
- Disability Status
- Entry date: date of enrollment
- Exit date: date of completion, date of termination
|
Time Period |
Reporting Deadline |
|
January 1 - March 31 |
April 15 |
|
April 1 - June 30 |
July 15 |
|
July – September 30 |
October 15 |
|
October 1 – December 31 |
January 15 |
For answers to common questions about Intelligrants (IGX), click here.
(a) Each private career school shall have a student complaint resolution procedure, which shall include, at a minimum:
- A method for students to file a complaint.
- A staff person designated as responsible for overseeing complaints.
- A set length of time permitted for the school to respond to complaint.
- A method for students to file an appeal.
(b) Each complaint filed by a student shall be documented in writing by the school and retained in the student's file.
(c) Each private career school shall publish its complaint resolution procedure in the school catalog and in the School and Program Information Form
N.J.A.C. 12:41-4.2 (2017) § 12:41-4.2 (See N.J.A.C. 12:41-4.3).
(a) At least 60 calendar days prior to closure of the school or the cessation of instructional activity at the school, the school owner will submit a completed Close-Out Form to the Training Evaluation Unit made available by the Department of Labor and Workforce Development.
(b) The Close-Out Form referred to in (a) above, will include the closing school owner's plan to protect the educational and financial interests of students enrolled at the school. For example, regarding protection of the educational interest of students, the closing school owner may submit a teach-out plan, which details how the closing school owner will ensure the completion of the educational programs of enrollees, whether by completion of the program(s) by the closing school following official closure of the school or by finding another private career school(s) to accept the enrollees as students for the purpose of completing the program(s) for which they were enrolled at the closing school.
(c) The closing school owner will submit to the Close-Out Form and an electronic version of each enrolled student's transcript to the Training Evaluation Unit.
(d) The closing school owner will complete a Refund Calculation Form for each enrolled student affected by the school closure.
(e) The closing school owner will provide a completed Refund Calculation Form, signed and dated by a school representative, to the Training Evaluation Unit and to each student affected by the school closure.
N.J.A.C. 12:41-4.7 (2017) § 12:41-4.7
Private career schools that close are required to provide all student transcripts to NJDOL. This is limited to schools closing after 2016. While it is requested that schools either name a custodian of records or maintain student records, in many instances no information is available. However, we will search our files and provide you with whatever information is available.
N.J.A.C. 12:41-1.2 (2017)
You can request a copy of your student transcript by downloading the Adult Private Career School and Training Provider Student Transcript Request Form (PDF) and email it to: trainingevaluationunit@dol.nj.gov
Please note, the Department of Labor and Workforce Development will not have a copy of your transcripts if:
- You attended a school that closed more than seven years ago.
- You attended a high school or elementary school that closed. Contact the local school district to determine the location of the records.
- You attended a school that is still in operation. You must contact that school, even if it has changed location.
- You attended a degree granting college or university that closed. If the college or university was located in New Jersey, contact the Office of the Secretary of Higher Education for the location of the records.
- You attended a 4-year nursing program.
- You attended a school that was not licensed or registered by the State of New Jersey.
The student record data submitted by providers populates the Consumer Report Card (CRC). The Consumer Report Card was restructured in July 2021 as the Quality Assurance Scorecard measuring equity in training and employment outcomes for labor market demand, education and training, employment and wage outcomes, and financial impact. The quality assurance scorecard aims to add a critical layer of consumer protection for NJ’s current and future students and encourage a culture of continuous program quality and improvement for NJ’s eligible training providers.
The CRC allows students to search for information and program outcomes for training providers. The search results provide information on the various programs offered by each approved training provider and allow the user to compare programs and providers based on information such as the location and length of training, the costs and any special services that may be offered, as well employment outcomes and student comments.
NJ Training Explorer allows career seekers to explore training programs that meet their professional goals and personal requirements. You can find information about training programs, government funding/tuition assistance, and other resources on the New Jersey Training Explorer website.
Click here to learn how to submit a concern or complaint.
