2024

February 2024 Slide Deck | February 2024 Recording

2023

December 2023 Slide Deck | December 2023 Recording

October 2023 Slide Deck | October 2023 Recording

August 2023 Slide Deck | August 2023 Recording

June 2023 Slide Deck | June 2023 Recording

April 2023 Slide Deck | April 2023 Recording

February 2023 Slide Deck | February 2023 Recording

2022

2022 Support Coordination Update Webinars

2024

DDD Trainings for Support Coordinators: January 2024

2023

• July 2023
• June 2023
• May 2023
• April 2023
• March 2023
• February 2023
• January 2023

2022 Trainings

Guidance and Tools

• Avoiding Service Gaps
• Claiming for Support Coordination Services for Individuals Enrolled in SP or CCP-FFS
• Electronic Signature (E-Signature) Use in iRecord
• Electronic Signature (E-Signature) Frequently Asked Questions
• Email Validation Process: SC Training (11/28/2018)
• Entering Supported Employment–Individual Employment Support Services Into the ISP
• EVV Checkbox Quick Reference Guide
• EVV Checkbox Communication to Support Coordination Agencies
• EVV Guidance for Support Coordination Agencies
• Communication Protocol
• Community Care Program (CCP) Frequently Asked Questions
• Directory of DDD Helpdesks
• Guidance on Waiver Program Transitions
• Independent Living Discussion Tool
• ISP Plan Reviews: Guidance for SCAs (11-03-2023)
• Quick Reference Guide to Mandated Trainings for SDEs
• Support Coordination Agency Evaluation Guidebook (2023)
• Support Coordination Agency Policies & Procedures Guidebook
• Seeking Out Support (SOS) Form Now available in iRecord!
• Tips for Preparing an ICM Referral
• Transitioning Individuals from Institutional Settings
• Transportation Services in Fee for Service
• ISP Signature Page Frequently Asked Questions

Guardianship

• Request for Guardianship Recommendation
• Bureau of Guardianship Services (BGS) Referral Form
• Family Information Sheet
• Bureau of Guardianship Services Referral Form Work Instructions

Incident Reporting

• DDD Incident Reporting Documents and Forms

Plan Development and Monitoring

• Addressing Enhanced Needs Form
• Continuation of Prevocational Training Justification
• DDD Mental Health Pre-Screening Checklist
• DVRS Referral Guidelines
• Employment Determination Form – (F3)
• Employment Non-Referral Form to DVRS or CBVI – (F6)
• Employment Forms Instruction Guide – F3 & F6
• HIPAA Form Approved for Use by SC Agencies
• ISP Review Checklist for Support Coordination Supervisors
• ISP Revision and Notification Form
• ISP Worksheet for Day Habilitation Providers
• ISP Worksheet for Residential Providers
• Medicaid Eligibility Troubleshooting Form
• Participant Enrollment Agreement-English
• Participant Enrollment Agreement-Spanish
• Participant Rights and Responsibilities-English Now embedded in the ISP!
• Participant Rights and Responsibilities-Spanish
• Support Coordinator Face to Face Visit Declination Form
• Support Coordinator Monitoring Tool – Monthly
• Support Coordinator Monitoring Tool - Quarterly and Annual
• Support Coordinator Monitoring Tool – Work Instructions

Request Forms

• AT/EM Evaluation Request Form
• AT/EM/VM Purchase Request Form
• Community Care Program Waiting List Request Form
• Community Transitions Unit Case Transfer Form
• Early Retirement Request
• Enhanced Reasonable and Customary Wage Request
• Goods and Services Request Form Instructions
• Goods and Services Request Form
• Human Rights Committee Referral Form
• ICD-10 Diagnosis Change Request Form
• ICF/ID Referral Form
• Individual Supports Request Form
• Intensive Case Management (ICM) Referral
• Retroactive Change Request Process
• Retroactive Change Request
• Single Passenger Rate Transportation Request Form
• Supported Employment Funding Request
• Voluntary Discharge from DDD Services

DDD Resource Team Consultation Request Forms

• Board Certified Behavior Analyst (BCBA) Consultation Form
• Registered Nurse (RN) Consultation Form
• Speech Language Pathology (SLP) Consultation Form

Residential Placement Forms

• Residential Referral Cover sheet
• Residential Referral Coversheet Instructions
• Residential Provider Response Form
• Residential Placement Offer Form
• Pre-placement Transition Plan

• Interim Policy Guide to Support Coordination
• Support Coordinator's Guide to Unusual Incident Reporting
• Conflict-Free Policy (Revised 1/2022)

To become a Division-approved Support Coordination Agency, a provider must complete and submit the Combined Application to Become a Medicaid/DDD Approved Provider (Combined Application) found on the Provider Portal page of the Division's website.

Prior to submitting the Combined Application, agencies interested in providing Division-funded Support Coordination services must

• Review the Division's revised Conflict-Free Policy (Revised 1/2022)
• Review the Support Coordinator's Guide to Unusual Incident Reporting
• Submit an Agency Letter of Interest and an Agency Conflict-Free Policy (both on agency letterhead ) to the Provider Helpdesk: DDD.ProviderHelpdesk@dhs.nj.gov 

Support Coordination Agencies approved to provide Support Coordination services can request access to the iRecord. For the initial request for iRecord access, the Support Coordination Supervisor must complete the iRecord Request Form, scan it, and email it to DDD.ITREQUESTS@dhs.state.nj.us. A username and temporary password will be sent to the Support Coordination Supervisor, including instructions on re-setting the initial temporary password.

After the initial account is set up, the Support Coordination Supervisor can log into the iRecord and request additional users.

Change your iRecord password